2006 CITY COUNCIL AGENDAS & MEETINGS

Regular City Council meetings are the 2nd Monday of the month at 7:00

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Agenda For October 10th , 2006 City Council Meeting

1. Call to Order
2. Approval of checks
3. Approve minutes of previous council meeting
4. Liquor Store Report
5. Fire Department Report
6. Mayor’s Report

Old Business

Scott Lange to report on Well #3 update, water/sewer maps corrections, bid results.

Fire hydrant insurance coverage from LMC. Retro to June, sent in claim and will be reimbursed for most of it, (2,900).


New Business

Brenda Engelking from the Comprehensive Planning Survey for City of Holdingford.

Approval of Summer Recreation invoice from Holdingford Community Education. $3,000 is what we had budgeted for 2006.

Maintenance would like to purchase a light weight hose for the sewer rodding machine. Cost will be around $600.

Twin Cities have Thunderbolt civil defense sirens for sale for the softball park area to compensate for the south area of the city where the other siren does not reach very well. (It reaches the north end of the city very well up on the hill). Cost approximately $2,500 plus installation (electric, and pole $1,000). If we can put on an existing pole, close to electric should cut installation cost even more.

Lange Trenching estimate for removal of 2 valves and reconnect water main straight through by Old city hall on Plymouth St. is good till the ground freezes, (estimate of $1,800).

Kathy Yamry on 98 3rd St. wanting a variance to put on a deck on south side of home. She will have specifics for the meeting.

Clerk Item:

Electronic transfer for Federal withholding. I will be starting this next quarter reporting. Am doing electronic transfer with state withholding and liquor tax and Refuse tax already.

Reimbursement for fire hydrant (Hill and 3rd St.) insurance claim  from LMC received, 10/10/06 in the amount of $2,935.28.


Agenda For September 11th , 2006 City Council Meeting

1. Call to Order
2. Approval of checks
3. Approve minutes of previous council meeting
4. Liquor Store Report
5. Fire Department Report
6. Mayor’s Report

Old Business
Scott Lange to report on Well #3 update, water/sewer maps corrections.
Quotes for office remodel, cabinetry, carpet.
New Business
Three phase power for Scepaniak’s, what can the city do to help?
Putting a sign on Co. Rd.9 and 151 with the 4th St. South also. There is concern that if there is a call to the Industrial Park, they will be looking in the city proper for that address and not south.
Tom’s Refuse contract negotiation, plastic recycling
Raise water/sewer rates beginning of 2007, and rates over minimum usage raised .01/unit. Raise water/sewer install rate from $1,500 to 1,800 per building permit.
Approval of preliminary Budget for 2007
Clerk Item:
Primary election Tuesday, September 12th, come and vote. City of Holdingford and Krain Township will both vote at Holdingford City Hall.

Agenda For August 14th, 2006 City Council Meeting

1. Call to Order
2. Public Hearing 131 Gertrude St. property split
3. Approval of checks
4. Approve minutes of previous council meeting
5. Liquor Store Report
6. Fire Department Report
7. Mayor’s Report

NOTE: ALL COUNCIL MEMBERS, PLEASE LOOK AT PUBLIC HEARING PROPERTY SPLIT, 131 GERTRUDE STREET PRIOR TO THE PUBLIC HEARING ON AUGUST 14TH, SO EVERYONE HAS A GOOD IDEA OF WHAT THE SPLIT WILL LOOK LIKE.
Old Business
Transfer of funds from s/r to general accounting. See July ’06 Bank Reconciliation statement
Scepaniak’s update info (3 phase power)
Scott Lange on well update
Ritter and Ritter invoice for sewer line clean out. See info in your packet
City council seats (2) and mayor’s office are up for election this fall. Sign up for either office is from August 29th to Sept. 12th, 5 p.m. at clerk’s office in city hall. (September 12th is also primary election.)
New Business
Need to discuss if all elected city officials will need to go to training starting in 2007. A two day weekend conference. $265/person, plus motel, mileage and food. See attached.
Power Point projector from Columbia Gear. Resolution on accepting gift, see attached.
Election judges appointments, rate of pay that Krain pays ($8/$10) vs what City of Holdingford pays ($7/$7) judges and head judge.
St. Cloud Times wanting to put up newspaper receptacles for the paper. Maint. Dept. wants it known that it will not be responsible for any snow plowing damage to these receptacles. They are not in favor of these being put up all over town.
Chader Leasing on copier. Information on extending lease on old copier, new lease on new machine. See info in packet.
Bias property owners would like to sell 16 acres to the City $10,000/A of frontage on Co. Rd 9 for commercial business.  They would give to the city favorable terms. Did not specify what those terms would be.
Clerk Items
Received $960.80 for Clean up day from Stearns County Environmental Services
Put in mayor’s report, MDH fee raised from .44 to .53 per month on water bill.

Agenda For July 10th, 2006 Meeting

1. Call to Order
2. Approval of checks
3. Approve minutes of previous council meeting
4. Liquor Store Report
5. Fire Department Report
6. Mayor’s Report :

Old Business
Scott Lange reporting on results of new test wells information.
Dick Paggen’s new meter, is it installed? June 22nd it was installed.
Resolution to get rid of STRW District
Go over Nuisance Ordinances given to council members in May meeting. Use information from your May packet.
Estimate for moving box car from Ehrlichmann Structural Movers
Cleaning of sewer lines revisited (bring your estimates from the June meeting)
New Business
Louis Walz subdivided lots, wants a resolution similar to the one done for Lot 2, Block 3, being 7,000 sq. feet.
Sam DeLeo re: split property of Rob Hammerel, (131 Gertrude St). Asking for public hearing and variance for side yard from 10 ft to 6 ft of existing home, in order to split the property to build an additional home.
Public hearing in September for community input/comment on Comp Planning and Zoning proposal.
Clerk Items:
I will be at the Clerk’s Institute the rest of this week, July 10-14.
Joel Imholte building permit out from 2004.  Honor the old permit. Plumbing, rough in framing and plumbing. Existing building  no structure issues.

Agenda For June 12th, 2006 Meeting

1. Call to Order
2. Approval of checks
3. Approve minutes of Board of Equalization Meeting, May 4th, 2006
4. Approve minutes of Special Meeting, May 22, 2006, Ridgeview Development
5. Approve minutes of previous council meeting
6. Liquor Store Report
7. Fire Department Report
8. Mayor's Report : Trail Grand Opening, City wide clean up, termination hearing on STRWD on Monday, June 19, Albany School Gym.

Old Business

Molly on 2005 audit.

Scott Lange: Developer's agreement on Ridgeway, (T. Berscheid); test well update

Go over Nuisance Ordinances given to council members in May meeting.

Getting city attorney to work on bulk plant property lease release, city clerk has info but has not been able to get a release from the Oil company.

Dick Paggen's new meter, is it installed?

New Business

CD Maturity dates coming up for Equipment Fund (20153) $48,646.60, matures on 6-26-06 possibly adding $25,000 to CD from Capital outlay from budget;
W/S Capitalization fund $67,462.50 matures on 8-23-06.

Cyril Ebnet on softball association/park. Policy established for use of park shelter similar to how the city center policy has been established. The city office has been given a summer schedule of who will be using the shelter.

Stearns County Soil and Water board, Urban Conservationist Assistance Program, do we need/want to participate in sharing the cost.

Clean out sewer lines, so no more back up insurance claims. (B.Mader sewer backup).

 

Clerk Items:

Gambling ordinance update from state
Kathy's mom to take over cleaning duties while Kathy is out on medical leave.
Vicki gone on Mission's trip (humanitarian time off) June 20-30
$350 scholarship for Vicki for Clerk's Institute in July
Office cabinets/carpet
Holdingford 4-H wants to plant trees in town, where does the council want them, what kind?

Agenda For May 8th, 2006 Meeting

Call to order a public hearing for Park Street improvements at 7:00PM
1. Close public hearing and call to order regular meeting.
2. Approval of checks
3. Approve minutes of previous council meeting
4. Liquor Store Report
5. Fire Department Report
6. Mayor's Report

Old Business
Scott Lange with; Update on Ridgeview ­ Tim Berscheid property
Act on Park Street Improvements
Roddenwald, compensation to Larson Excavating
Update on new well
Water/sewer line study
Scepaniak agreement
Thien Well quote for inspecting Well #2

New Business
Liquor license renewal American Legion

Deb and Dave Kostreba on splitting a lot. Lot is 200 by 195.

2006 MN Municipal clerks institute July 10-14 The registration fee due by May 16 is $410 for MCFOA members. Budget for training is $1,500/yr; $260 spent so far this year on training Hotel is $76.54/night for 5 nights ($382.70) First year of a 3 year clerk's institute.

Steve Johnson, US Cable on extending (creating another ordinance) on the franchise for the next 15 years.

Mary Stalberger, Bingo Permit for Holdingford Days

Melyssa Breth on building garage, possible variance needed.

Lange Trenching estimate for new valve on Gertrude and Main Streets

Louis Walz Cert. of Compliance change on Resolution 05-01-01.

12 trees to be trimmed by sewer plant, per Herman and Jerry, Bryan Young, Cougar Tree Service gave them an estimate of $800.

Homework for council

Clerks Items
Report on Safety Seminar, Jerry, Herman, and Vicki went to at Civic Center

Adjourn meeting

Agenda For April 10th 2006 Meeting

1. Call to Order
2. Approval of checks
3. Approve minutes of March regular council meeting
4. Liquor Store Report
5. Fire Department Report
6. Mayor's Report

Old Business
Postponing of the grand opening of the Wobegon shelter and trail north of town. Stearns Co. Parks has found a problem with the trail that needs to be corrected before they will host a grand opening of the trail.

Scott Lange on update on new well
Scott Lange and Tim Berscheid on new development

Jerry's payment instead of insurance revisited ­ Feb minutes state 75% of an HSA premium (which equals for him $273.50/mo), March minutes state 50% of current renewal rate premium (which equals for him $251.96/mo). 55% of current renewal rate premium equals ($277.15) which is closer to the amount stated at the February meeting.

New Business

Herman is on vacation June 5, 6, 7, 8, Jerry is scheduled for June 5, 6, 7, 8 schooling same week, come in in the morning and after his school come to work to look at things. (Would be like the same as a weekend, coming in in the morning. Perhaps Mike Odden could have keys to the utility areas, well, waste treatment plant, etc. Jerry would have the cell phone with him. Class is 8 to 4:30. Septic systems training. From installation, design to completion, and private septic systems (such as Scepaniak Industrial park).

Loud neighbors ­ Doris Ahrens ­ what can be done about it

Louis Walz wants a change on the resolution 05-01-01, Certificate of Compliance. He wants the statement of the MPCA closure report taken out.

Rick Solinger Land Donation

Resolution from council to pursue grant to bring in phase 3 power to Scepaniak's Industrial Park. (Need to have a written agreement from Scepaniak's that they will supply the city's 50%).

Resolution to pursue grant money for polling place accessibility ­ power doors.

Resolution requesting the Board of Soil and Water to terminate the STRWD. And to sign termination letter in conjunction with Krain Township. Albany will be sending their own letter.

Letter from Thein Well to pull and inspect Pump in Well #2

Donation to the IF of $250 for 2006

Need motion to pay last invoice for Wobegon shelter St. Rosa $3,112.35. This was for the additional items not on the original bid ­ electrical locks, freeze trim.

City of Holdingford sign permit west side of town.

Mike Odden: report on Holdingford Newspapers,
Report on LED message sign

Clerk Items:
Report on Clerk's Association Meeting held in March
Set date for Holdingford clean up day for city wide clean up day June 24th.
Clean up along the river with HS students set for Wednesday, April 26, 2006 (tentative date set)

 

Reminders:
May 4th, Board of Equalization and review meeting, (Dick and Kim need to be there for sure).
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Agenda For March 13th 2006 Meeting

1. Call to Order
2. Approval of checks
3. Approve minutes of February regular council meeting
4. Liquor Store Report
5. Fire Department Report
6. Mayor's Report

Old Business

Scott Lange on new well drilling bids update, meeting with MDH 3/15 at 2:30 p.m.
Holding Heights

Insurance reimbursement for Jerry/Vicki done once/month vs once/year.

New Business

Nancy Scott review

Mary Stalberger for Commercial Club gambling license for Holdingford Daze
American Legion for gambling license
St. Mary's Church raffle gambling license

Lawful gambling ordinance Statute 349.213, subd. 2 states City council must adopt a resolution approving the permits.

Approval of Hommerding Plumbing and Heating invoice for Lake Wobegon shelter $5,872.23.

Pat Meier for FEMA grant application approval in with the Fire Department Report

LMC Insurance Trust Safety and Loss Control Workshop in St. Cloud April 13th at the Civic Center

Approval for the overhang on the Maintenance shop, cost $2,200.

Personnel Manual with job descriptions and point schedule included
Areas that need further discussion:
Bone Marrow transplant 7.9
Family working together 4.7
3 days funeral time 7.6
Vacation time 7.2
Appendix A Numbers 2 and 3.

Clerk Items
Municipal Clerks Institute at the U of M July10-14 (budgeted item for clerk training) Need okay from council.
Jury duty for city clerk starts March 27th through April 7th.
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Agenda For February 13th 2006 Meeting

1. Call to Order
2. Approval of checks
3. Approve minutes of January regular council meeting
4. Liquor Store Report
5. Fire Department Report
6. Mayor's Report

Old Business

Tim Berscheid on Wobegon shelter invoices ­ St. Rosa, Two River, Hommerding Plumbing, Sunset Electric, John Overman balance due

Also for Tim Berscheid, land development project for the annexed Larson property south of town.
Tim to give the clerk a copy of JOBZ signed copy for our records.

Scott Lange: To give bond back to Larson's; New well information; Drilling three test holes by well #1.

Council to vote on raising the steps for Assistant liquor store manager and the city clerk from step 1 to 2. Step one for liquor store asst. mger is $10.32, step 2 is 10.54. Step one for clerk is $16.10, step 2 is 16.43. Step 2 for Pam Voss from beginning of year, Vicki from Jan 9. Vicki's hire date is Jan 10.'05

Quote from Braun Intertec for well monitor of well #1

New Business

Cheryl Foster Stearns County Assessor

Ken Buttweiler ­ Mike Attar's west plat of his 3 plats ­ permit to move in a home to residential property. He will be working with Nancy on site plan, etc. (He may not need to be here, he is working with the building inspector on this).

HSA Insurance reimbursement decision by council

Electric Pump

Employee handbook

Five year plan for 2006

Possibility of obtaining Holdingford Herald original newspapers

Clerks Items

Vicki's vacation and unpaid time off for Vick

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Special meeting February 8th

employee insurance options information meeting

Agenda For January 9th, 2006 Meeting

1. Public Hearing
2. Call to Order regular meeting
3. Approval of checks
4. Approve minutes of December regular council meeting
5. Liquor Store Report
6. Fire Department Report
7. Mayor's Report

Old Business

Louis Walz in reference to 160 Cedar Street
Holding Heights

Employee handbook

New Business

Janelle Kendall reporting on Sheriff's Dept./Court hearings for City Of Holdingford

Pricing for city charges and appointments and appointment of Webmaster
Official newspaper, attorney, bank, (see city appointments from Jan.'05 agenda)

Compensation for people not taking health insurance

Hommerding Plumbing and Heating invoice for $6,000 for Wobegon Shelter
Two River invoice for Wobegon Shelter
St. Rosa Lumber invoice for Wobegon Shelter

Leadership conference for (almost) new officials put on by LMC

$10,000 from lottery acct to CD for future liquor store improvements 24 mo CD

Permission from council to start process for a new well.

Remind council of annual fire board meeting.

Clerk Items:
Letter ­ Cert, of Compliance for sale of Ken Harlander property
PERA rates new in 2006 to 2010 ­ see sheet

Closed meeting on employee reviews.



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