City Council Meeting Minutes (Unapproved)
and Public Hearing on 2008 Budget
December 10, 2007
Present at the meeting: Kim Ebnet, Mike Odden, Lloyd Rausch, Ernie
Schmit, Vicki Statz, Pat Meier, Louis Walz, Gordon Sjaaheim, Eric Smith
Tim Berscheid, Sue Marstein, Kristin Marstein, Gary Lange, Deb Meier.
Councilman Dick Paggen was not present.
Mayor Ernie Schmit called the public hearing on 2008 budget to order at
7:00 p.m. Mayor Schmit commented that the levy of property taxes for
the citizens of Holdingford will remain the same as the past several
years. Total levy will be $258,663. Hearing no responses from the
public, Mayor Schmit closed the public hearing at 7:05 p.m. on a motion
by Lloyd Rausch, seconded by Mike Odden. AIF
Mayor Schmit called the regular council meeting to order at 7:05 p.m.
To certify the tax levy of $258,663, a motion was made by Mike Odden,
seconded by Kim Ebnet. AIF
Approval of checks was made on a motion by Lloyd Rausch, seconded by
Kim Ebnet. AIF
Approval of minutes from November, 2007 council meeting was made on a
motion by Mike Odden, seconded by Lloyd Rausch. AIF
Liquor Store report was given by manager Pat Meier. Upcoming events for
the Liquor Store, there will be live music on Friday, December 28th.
Liquor store manager and council will be doing inventory on Tuesday,
January 1, 2008 at 9 a.m.
December,
2007 LIQUOR STORE REPORT
GROSS RECEIPTS
NOVEMBER 2007
$ 30,397.02 GROSS
RECEIPTS $ 30,397.02
OCTOBER 2007
$ 29,043.15
NOVEMBER 2006
$ 27,964.26
PREVIOUS GROSS $ 295,454.82
Lottery’07 November
$
438.17 ’07 GROSS $
325,851.84
’07 YTD
$
4,951.35 07 EXPENSES $
327,837.41
PROFIT/(LOSS)
(1,982.57)
GT BANK
$ 10,995.49
NET PROFIT LOTTERY
$ 4,951.38
BAND
REIMBURSEMENT $
1,333.00
GARDEN CLUB
REIMBURSE
$
82.50
’06 CD $10,000 ’07
CD $10,000 TOTAL PROFIT
(LOSS) $ 4,384.31
Fire Department report was given by Fire Chief, Pat Meier. Annual
payroll for fire fighters is $17,192.50. A motion was made by Kim
Ebnet, seconded by Mike Odden to pay this payroll. AIF Payroll goes
from December 1, 2006 to November 30, 2007. Budget for the payroll was
$20,000 so they are under budget for the year. Truck fund has
11,208.98. There is also a $40,000 CD.
There were a total of 80 calls for the year 2007 (including Dec. 2006);
Brockway 9; Holding 24; City of Holdingford 37; Krain 8 Avon 1; Two
Rivers 1.
The Holdingford Fire Department received an
award;
.This was presented to them on Thursday evening, 6:30 p.m. during their
regular meeting.
The six people that came on as fire fighters in April, 2006 were
recommended by Chief Meier to come off probation. Lloyd Rausch made
that motion, seconded by Kim Ebnet. AIF. These six are now full fledged
fire fighters. Two new people have come on the Fire Department at the
recommendation of Chief Meier. Mike Odden made a motion to accept on
probation Melvin Breth and Tim Winter as new recruits as of October 1,
2007. AIF
There are county and region courses for the fire fighters to attend.
Chief Meier has asked for 20 refresher courses: 1st Responder, 4
Initial 1st Responder and 1 EMT course. The Fire Department pays for
the course, then they get reimbursed by the county and/or region.
Mayor Schmit gave his mayor’s report. See end of minutes for complete
details.
Old Business
Eric Smith, from the Minnesota State Retirement System, addressed the
council on Health Care Savings Plan for the employees. This would be a
group benefit with a portion of employees’ salary going into this plan.
The council has an option of the city putting dollars into this plan
for the employees and also has the option of putting part of their
salary into this plan. Mayor Schmit and the city clerk will work out
the details of this, submit the wording to the State to get approval,
then bring it to the council at the January meeting for approval. This
will become part of the Personnel Manual.
Speed study was discussed. There can be a speed study requested by the
council in the form of a resolution. This gets submitted to the county
for approval. If they approve it, it then goes to the state, which
actually does the speed study. There is no cost to the city for this
speed study. Resolution 07-12-10-1 reflects our request. A motion
was made by Mike Odden, seconded by Lloyd Rausch to request a speed
study via a resolution. AIF
Final payment on the City Hall/Fire Department roof repair was
discussed. Final payment is $16,606. There is a discrepancy on the
invoices submitted for the extra work done. The city clerk is to look
into this. If clerk can clear up discrepancy she is to pay the rest of
the bill. If it can’t be cleared up, the clerk is to deduct $322.16
from final payment. This was made on a motion by Mike Odden, seconded
by Kim Ebnet. AIF (The clerk called Jerry Vosen from Buttweilers
Do-All, Inc. on Tuesday. The discrepancy is for Buttweilers time in
working with doing these extra items. Clerk paid full final payment.)
Transfer of property where the Old Old Well #1 was located will be made
to Louis Walz by warranty deed. This will include the elimination of
the contamination agreement which became null and void when the well
was abandoned and closed. Motion was made by Mike Odden, seconded by
Lloyd Rausch. AIF City attorney is to make up the deed.
The liquor store operation options were discussed at length. The liquor
store had in its budget to make a net profit of $17,000. This is not
going to happen by the end of 2007. Some of the options for improvement
are: Replace present manager and staff; put the Municipal on the market
to sell if we can get a fair price; lease the store out for a set
monthly fee; contract with a company to run the store; council to take
over and manage the store; continue as we are and hope it gets better;
have more events; keep same manager but have a consultant come in for
ideas for improvement; bar bingo; look at hours to see where they can
be reduced; look where overhead can be reduced; explore remodeling the
front of the liquor store; having “pop up” foods, i.e., French fries,
short order foods; etc. Other ideas are welcome. The council will be
looking at bringing in a consultant for fresh ideas.
Tri-County Humane Society sent the city a contract for 2008 for stray
animals picked up in the city. This contract is the same as we had in
2007. A motion was made by Mike Odden, seconded by Lloyd Rausch to
renew contract. AIF
CD 20523 will be maturing in January 2008. Motion made by Lloyd Rausch,
seconded by Kim Ebnet to roll over this CD at the best rate when it
comes due. AIF
COLA (Cost of Living Adjustment) for public employees for 2007 was
2.3%. Raises for city employees was discussed. A motion was made by
Lloyd Rausch, seconded by Kim Ebnet to give a raise of .34/hour for
employees. AIF
Bryan Young has been contacted about cutting down trees that are
leaning over the fence along Veteran’s Park. He has not gotten back to
the city about doing this. Kim Ebnet made a motion to spend not over
$1,000 on doing this work, seconded by Mike Odden. AIF
Tim Berscheid asked about our zoning laws on sign size. The city clerk
will get him the information.
Resolution 07-12-10-02 on taxation training for Lloyd Rausch in 2007,
Kim Ebnet and Dick Paggen for training in 2006 was made on a motion by
Mike Odden, seconded by Ernie Schmit. AIF
Louis Walz asked if the city would pay a portion ($500) of the concrete
he had laid in front of his property for his sidewalk. Kim suggested
that before the city pays Louis, the council needs to look at what
sidewalk repairs need to be done throughout the city, who pays for what
and take it all into consideration. A motion was made to this effect by
Mike Odden, seconded by Kim Ebnet. AIF
Motion was made by Kim Ebnet, seconded by Mike Odden to replace the
yield sign on 3rd Street, with a stop sign, where it crosses
Washington. Since more parking is made available along this street, by
St. Hedwig’s church, Kim said it is hard to see cross traffic. AIF
Motion to adjourn was made by Lloyd Rausch, seconded by Mike Odden. AIF
Meeting adjourned at 10:05 p.m.
Respectfully submitted by Victoria Statz, City Clerk
City Council Meeting Minutes (Approved)
November 13, 2007
Present at the meeting: Kim Ebnet, Mike Odden, Lloyd Rausch, Dick
Paggen, Ernie Schmit, Vicki Statz, Louise Winkler, Louis Walz, Don
Elfering, Melyssa Sakry, Jeanette May.
Mayor Ernie Schmit called the meeting to order at 7:02 p.m
Kim Ebnet made a motion to pay bills, seconded by Mike Odden. AIF
Lloyd Rausch made a motion to accept the October 9, 2007 minutes,
seconded by Dick Paggen. AIF
Mayor Schmit gave the Liquor Store report in the absence of Manager Pat
Meier. There are two upcoming events for the Liquor Store, Nov. 23rd
there will be live music; Nov. 24th will be a Game Day. All are welcome
to come and participate.
November,
2007 LIQUOR STORE REPORT
GROSS RECEIPTS
OCTOBER 2007
$ 29,043.15 GROSS
RECEIPTS $ 29,043.15
SEPTEMBER 2007
$ 28,122.71
OCTOBER 2006
$ 27,063.35
PREVIOUS GROSS $ 266,411.67
Lottery’07 October
$
497.10 ’07 GROSS $
295,454.82
’07 YTD
$
4,513.21 07 EXPENSES $
301,280.67
PROFIT/(LOSS)
(5,825.85)
GT BANK
$ 10,557.32
NET PROFIT LOTTERY
$ 4,513.21
BAND
REIMBURSEMENT $
1,333.00
’06 CD $10,000 ’07
CD $10,000 TOTAL PROFIT
(LOSS)
$
20.36
Mayor Schmit gave the Fire Department report in the absence of Fire
Chief, Pat Meier. There has been 78 calls so far this year, seven for
the month of October. The truck fund has $11, 208.98 including
interest. There is a $40,000 CD for the Fire Department also. The
gambling manager duties are being shifted to Dave Yurczyk. On November
29th the Fire Department will be canvassing the city, going door to
door asking if the residents have a good working smoke detector. If
they do not, one is available FREE of charge. These smoke detectors
were purchased to fill out a grant given to the Fire Department. Anyone
who does not have a smoke detector is welcome to get one
Payroll for the Fire Department will be cut off as of November 30th so
salaries can be paid out in December.
Mayor Schmit gave his report. See the end of the minutes for complete
details.
Old Business
There was discussion on the water/sewer snow bird rates that was
established in the January, 2007 Schedule of Charges list. Several of
the “snow birds” have felt that doubling the rate from $10/month to
$20/month charge was too much. The city clerk did a short review of the
neighboring cities as to what they charge their “snow birds.” The $20
rate is on the low end of the three other cities called. The city has
to maintain the operation whether or not people are here for the
winter. The mayor asked the council if this should be reduced to $12 or
$15/month. Dick Paggen rescinded his motion from back in January. Kim
Ebnet did not second the rescind. The $20/month rate stands in effect
for those “snow birds” leaving Holdingford during the winter. As it
stands now, the option of “snow birds” having their water turned off
for a $25 fee is available to them.
Melyssa Sakry talked to the council about barking dogs in her
neighborhood. The city has a noise ordinance against habitually barking
dogs and dogs barking outside after 10 p.m. Anyone who believes a
neighbors dog is in this category, will need to contact the city clerk
at 746-2966 so a letter may be sent to the offending dog’s owner.
Attorney Paul Ampe sent a letter to the city requesting a split of Bias
property. The area of land in the city limits owned by Bias’ allows for
the split according to the Comprehensive Plan and Zoning laws.
R58.33516.000 was approved for split by Resolution 07-11-13-01 a motion
by Mike Odden, seconded by Kim Ebnet. AIF
Summer Rec program for the area children was discussed. A motion to
approve $3,000 to help pay for this program was made by Lloyd Rausch,
seconded by Dick Paggen. AIF
The Initiative Foundation has a grant available to the City of
Holdingford for $10,000 to be used for programs and community
development. A motion was made by Mike Odden, seconded by Lloyd Rausch
to allow the city to apply for this $10,000 grant. AIF
LUCA (Local Update of Census Addresses) will begin late 2007 and on
into the early part of 2008. Mayor Schmit asked the council for extra
hours for Vicki Statz, city clerk and Kathy O’Hara, utility worker to
do this addressing verification. Accurate addressing is necessary as it
will affect the city for the next ten year cycle for LGA (Local
Government Aid). Lloyd Rausch made a motion to allow extra hours,
seconded by Mike Odden. AIF
Speed study for downtown Holdingford and south of Holdingford on Co.
Rd. 9 was discussed. There is a process the city has to go through
before speed limits can be changed. The city must request the county
for this change, who in turn requests the State Highway commissioner
for this area. If the State highway agrees, then a study needs to be
done for these areas. Kim brought up the issue of who has to pay for
this study. Mayor Schmit will talk to the county to see what costs
would be involved. It was suggested that maybe the city could rent an
electronic speed indicator (such as was in Avon). Herman is to see if
they have one available. Mayor Schmit will check with the county as to
the cost of a speed study.
Resolution 07-11-13-02 thanking the Lioness Club for their help in
redoing all the play equipment at Veteran’s Park this past summer was
made by Mike Odden, seconded by Dick Paggen. AIF
A big thank you to the Commercial Club for donating finances from
Holdingford Daze to purchase two infant safety swings for down at
Veteran’s Park. It is very much appreciated by the city.
Time sheets were discussed. The council got clarification on
winter/summer hours for our utility worker. There are more summer hours
because of extra cleaning and extra duties when any of the other city
employees are on vacation. She fills in where needed. Her winter hours
are less because of less bathrooms to be cleaned on a weekly basis and
less vacation time by other city employees.
There is a Health Care Savings Plan available to city employees through
the State of Minnesota. The city clerk attended a seminar where this
was explained. The council went through this Plan. It was decided by
the council that at the time an employee retires, all of the
compensatory time that has accumulated for that employee, up to 40
hours, will be put into this plan. The employee will have the option to
put his/her sick leave available at the time of retirement, (a maximum
of 120 hours), into this plan. All vacation time available to the
employee at the time of their retirement, the employee will have the
option of putting into their HCSP. The city and employee both benefit
from this plan since no taxes are paid on the money that goes into this
plan.
The city’s Personnel Manual Sections 4, 6, 7, 9, 11 and Appendix A was
updated by the council.
Resolution 07-11-13-03 thanking the Garden Club, Pedals to Petals, for
their beautification of the city this past summer and fall was made on
a motion by Mike Odden, seconded by Kim Ebnet. AIF
Louis Walz brought up the item of the abandoned well property
R58.33728.500/001 to be given back to parcel # R58.33728.000/001. This
parcel of property, 45’ x 25’ of Lot 5, Block 2, Townsite of Wardville
is the location of Old Well #1. The city clerk will be getting this
information to the city attorney. This was tabled until such time as
the attorney has looked over papers brought in by Mr. Walz.
Dick Paggen made a motion to adjourn, seconded by Mike Odden. AIF
Meeting adjourned at 10 p.m.
Respectfully submitted,
Victoria Statz, City Clerk
top of page
City Council Meeting Minutes (Approved)
October 9, 2007
Present at the meeting: Kim Ebnet, Mike Odden, Lloyd Rausch, Dick
Paggen, Ernie Schmit, Vicki Statz, Louise Winkler, Joe Scepaniak, Bill
Scepaniak, Pat Meier
Mayor Ernie Schmit called the meeting to order at 7:05 p.m.
A motion was made by Lloyd Rausch, seconded by Mike Odden to approve
the checks. AIF
A motion was made by Mike Odden, seconded by Dick Paggen to approve the
September meeting minutes. AIF
The mayor gave his monthly report. See end of minutes for full details.
Pat Meier, Liquor Store manager, gave his report. The Liquor Store will
be having a band play on Friday, October 26, 2007.
Mayor Schmit asked Pat for an inventory at last month’s meeting. Pat
and Pam took inventory the early part of October.
Inventory at the end of 2006:
$41,096.43 Inventory on Oct. 8
2007: $40,236.19
October,
2007 LIQUOR STORE REPORT
GROSS RECEIPTS
SEPTEMBER 2007
$ 28,122.71 GROSS
RECEIPTS $ 28,122.71
AUGUST 2007
$ 31,279.64
SEPTEMBER 2006
$ 28,751.35
PREVIOUS GROSS $ 238,288.96
Lottery’07 September
$
503.35 ’07 GROSS $
266,411.67
’07 YTD
$
4,016.11 07 EXPENSES $
261,945.44
PROFIT/(LOSS)
4,466.23
GT BANK
$ 10,060.22
NET PROFIT LOTTERY
$ 4,016.11
BAND
REIMBURSEMENT $
1,333.00
’06 CD $10,000 ’07
CD $10,000 TOTAL PROFIT
(LOSS) $ 9,815.34
Fire Chief, Pat Meier gave the Fire Department report. There have been
71 calls so far this year. The truck fund has $11,208.98. Donations for
the Ram and accessories was received from the Fire Relief Association
and SnoFlyers. It was reported that there was a slow response to
the fire call on 9-20-07. This was due to many towers being knocked off
line because of the electrical storm. Other city’s also reported being
knocked off line for a time.
We are close to closing the $65,829 Homeland security grant. We will be
writing up the narrative on it on Wednesday. The 2007 EMV and
percentages were sent to the Fire Department. There has not been much
change from last year to this year. The percentages for the townships
and city of Holdingford are: Krain 12.714%; Brockway, 19.151%; Holding
53.324% and City of Holdingford 14.811%.
There is concern with the Fire Hall ceiling having screws from the new
roof repair showing through that condensation in the winter may
form. They will keep a watch on this over the winter.
Old gear from the Fire Department will be donated to a non profit
organization in St. Cloud for Guatemala or to the VoTech.
Mayor Schmit will be calling our building inspector to go over what we
as a city expect from our building inspector. The city clerk is to call
her for the dates she has when she did final inspections on permits
issued.
Phase II of the Ridgeview Addition was discussed. The south end
of Main Street (south of Park Street) will be extended approximately
875 feet. Because of a pre-existing water drainage issue, it was
decided on a motion by Dick Paggen, seconded by Kim Ebnet that the city
will pay the cost of one manhole and two catch basins where Main and
Park Streets intersect and the piping for storm water run off from Park
Street approximately 190 feet south to the next catch basin and pay _
the cost of the approximate 160 foot storm water pipe to the drainage
pond. The city will also split the cost difference between an 8” and
10” water main pipe with the Ridgeview developers. AIF
Concerning the Elder Friendly request for street safety improvements in
the downtown area, Mayor Schmit will contact Stearns County about
putting up 20 mile an hour speed signs at both ends of Co. Rd 62, from
Co. Rd. 17 and Washington Street that There is also a request that the
30 mile an hour speed limit sign at the south end of Co. Rd 9 be put at
the city limits, just south of Ridge Way.
There will be a Stearns County Municipal City League meeting on
Tuesday, October 16, in Paynesville. Mayor Schmit asked the council who
would be willing to join him at this meeting. Lloyd Rausch said he
could go.
The park shelter rentals for the summer were discussed. The city
clerk is to talk to Cyril Ebnet about the list he gave to the council.
The regular council meeting was suspended at this time for a closed
meeting. The council met in closed meeting concerning a personnel issue.
After the closed meeting, the regular council meeting was resumed. Dick
Paggen made a motion to accept the resignation of bartender Betty
Gaida, seconded by Kim Ebnet. AIF
The city council went over City Ordinances 50 and 51. These were on
Garbage and Rubbish and Sewer Regulations.
Dick Paggen made a motion to adjourn the meeting, seconded by Lloyd
Rausch. AIF Meeting ended at 9:45 p.m. AIF
Respectfully submitted,
Victoria R. Statz, City Clerk
top of page
City Council Meeting Minutes (Approved)
September 10, 2007
Present at the meeting: Kim Ebnet, Mike Odden, Lloyd Rausch, Dick
Paggen, Ernie Schmit, Vicki Statz, Louis Walz.
Mayor Schmit called the September regular council meeting to order at
7:05 p.m.
A motion was made by Lloyd Rausch, seconded by Mike Odden to pay the
bills. AIF
A motion was made by Kim Ebnet, seconded by Dick Paggen to approve the
August meeting minutes. AIF
Liquor store report was given by Mayor Ernie Schmit in the absence of
the Liquor Store manager.
September,
2007 LIQUOR STORE REPORT
GROSS RECEIPTS
AUGUST 2007
$ 31,279.64 GROSS
RECEIPTS $31,279.64
JULY 2007
$ 41,497.75
AUGUST 2006
$ 30,789.48
PREVIOUS GROSS $ 207,009.32
Lottery’07 August
$
355.37 ’07 GROSS $
238,288.96
’07 YTD
$
3,512.76 07 EXPENSES $
241,236.15
PROFIT/(LOSS)
(2,947.19)
GT BANK
$
9,556.87 NET PROFIT LOTTERY
$ 3,512.76
BAND
REIMBURSEMENT $
1,333.00
’06 CD $10,000 ’07
CD $10,000 TOTAL PROFIT
(LOSS) $ 1,898.57
For the next council meeting, the mayor is requesting what the
inventory is in the basement of the liquor store. Pat is to give the
council a report on it. There was discussion as to what is in place if
the liquor store does not meet the goals that were set up earlier this
year
Fire Department report was given by Mayor Ernie Schmit in the fire
chief’s absence. There have been 63 calls so far this year. The
truck fund has $11,208.98 and there is a $40,000 CD that is coming due
in October. The cutters and spreader was purchased with donated dollars
from the SnoFlyers $5,700and the Fire Relief Association $4,000.
There was service to a pump, tools and oil bought for $267.66. The
Bulldog I tanker was taken to Ramler Trucking for servicing $220.75.
There is one accident to be billed out. The fire chief will be getting
the township percentages for the EMV tomorrow for budgeting purposes.
Two potential firefighters were interviewed and they are looking for
one more volunteer firefighter.
Mayor Ernie Schmit gave the Mayor’s Report. See complete details at the
end of these minutes.
Two bids came in for cleaning out the rest of the sewer lines at the
north end of town. Ritter and Ritter came with a bid of $1.20/foot with
cleaning of calcium buildup of $250/hour. Infratech came in with
a bid of $1.20/foot also with calcium cleaning of $200/hour. Several
references were called and got good reports from all who were called.
Infratech and Ritter and Ritter have done a good job in the city’s they
have worked in.
The calcium build up cleaning was recommended not to be done until such
time that new liners can be put in the sewer lines. On a motion by Kim
Ebnet, seconded by Mike Odden, Infratech will be hired to do the sewer
cleaning work up to $6,000. The council is looking at $5,000 for the
complete job, but if Infratech is close to being done, then the council
is willing to spend up to the $6,000 to get the north end of town
cleaned out.
The returned building inspector surveys were gone over. The mayor will
be talking with the building inspector that does Avon to see what he
does for each permit, how much oversight he gives to each permit. Then
the mayor and a council person will talk with Nancy Scott about the
results of the survey.
Central Minnesota Home Rehab was discussed. The City of Holdingford has
a little over $92,000 for home rehab, but in order to get federal
dollars we are working with the city of Upsala and Holding Township to
boost home rehab in our communities. These dollars can only be used for
home rehab, commercial updating and rental entities. The city cannot
use this money for any of its own buildings. We will try again
next spring/summer to do a home rehab application with Central MN
Housing Partnership (CMHP). The application alone will cost the
cities around $5,000. In order to have a better chance at getting the
federal grant dollars, there needs to be greater involvement of all
three communities.
The Old Maintenance Garage was brought up for discussion again. Mayor
Schmit will get some estimates to fix up the garage and then approach
those interested in renting the building to see if they want to do the
repairs.
The covered bridge to be built over Two River River was discussed. The
Lion’s Club has done a tremendous amount of work getting this project
put together. They are looking to the city for its approval of the
project. On a motion by Kim Ebnet, seconded by Lloyd Rausch, the
council has agreed to the Release and Hold Harmless Agreement with the
U.S. Army Reserve (APPENDIX H (General Release of Liability, Hold
Harmless, and Indemnification Agreement). AIF
On a motion by Mike Odden, seconded by Kim Ebnet the council has agreed
to APPENDIX G (Statement of Non-Competition with Commercial Sources);
the City of Holdingford, MN has requested the 367th Engineer Battalion
to perform certain construction activities. AIF
On a motion by Lloyd Rausch, seconded by Mike Odden, the council has
agreed to APPENDIX C (Sponsor Letter of Request for Assistance) that
requests the assistance of the 367th Engineer Battalion to construct a
shelter over a bridge within the city limits. AIF
Mayor Schmit informed the council on the city center’s roof repair. The
air exchanger above the kitchen needs to be lifted in order to put the
new roof under it. It was found out that the air exchanger has been
wired wrong. It will be corrected. There is an extra cost to have the
air exchanger lifted, put a small slant on the roof for water run
off, etc. of about $1,000 - $1,500. That amount will be added to the
total cost of the roof repair.
Kim Ebnet made a motion to pay for material and labor to this point on
the roof repair in the amount of $69,000, seconded by Lloyd Rausch. AIF
The final payment will be after repair work is done and the city gets a
written 20 year warranty on the work done.
The city received two bids back on abandoning Old Old Well #1 and
closing the three monitoring wells in that area. Traut Wells came in
with a total bid of $5,225; Thein Well came in with a bid of $4,656.
Thein Well from Spicer, MN will be doing the closing of these
monitoring wells and completing the abandonment of Old Old Well #1 this
fall on a motion by Mike Odden, seconded by Kim Ebnet. AIF
Training session for Local Board of Appeal and Equalization was brought
up. Lloyd Rausch will be taking the training this fall. Gary Grossinger
from Stearns County will let us know when the training session will
take place. Mike Odden made a motion, seconded by Ernie Schmit for
Lloyd to take this training. AIF
The council voted that CD 20924, ($40,000) the Fire Department special
truck and equipment fund, be rolled over again to another 8 month CD on
a motion by Lloyd Rausch, seconded by Mike Odden. AIF
The council voted that CD 20925, ($10,000) the MN State Lottery Acct,
be rolled over again to another 8 month CD on a motion by Kim Ebnet,
seconded by Lloyd Rausch. AIF. Both of these CDs are due the beginning
of October, 2007.
Helping Hands has asked the city if they can put up a sign advertising
the surrey bike rentals on the back of one of the benches at the
Wobegon Shelter. The council suggested the signs be put on the
parking posts in the Wobegon Shelter parking lot for better exposure to
the public.
The city council went over the 2008 preliminary budget for the city and
Fire Department. Only a couple minor changes were made to the budget.
Motion was made by Dick Paggen, seconded by Mike Odden to accept the
preliminary 2008 budget for the City of Holdingford. AIF
Public hearing on the proposed budget and tax levy has been set for
Monday, December 10th, 7 p.m. before the regular city council meeting
on a motion by Kim Ebnet, seconded by Lloyd Rausch. AIF
October 4th there is a Leadership training session at the Initiative
Foundation in Little Falls. Council members Kim Ebnet, Lloyd Rausch,
Mike Odden, and Mayor Ernie Schmit will be attending. They will leave
city hall around 3:15 p.m. for the session that is from 4 – 9 p.m. in
Little Falls.
The council asked that business owners who have buildings on Main
Street please keep the weeds cut in front and back of your business
places.
The city clerk will not be in the office on Tuesday, November 6th.
Respectfully submitted:
Victoria Statz, City Clerk
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PUBLIC HEARING ON
ZONING ORDINANCE
SUBDIVISION ORDINANCE
ADULT ESTABLISHMENT REGULATION ORDINANCE
AND
City Council Meeting Minutes (Approved)
August 13, 2007
Present at the meeting: Kim Ebnet, Mike Odden, Lloyd Rausch, Dick
Paggen, Ernie Schmit, Vicki Statz, Louis Walz, Shirley Graveen, Jill
Sinner, Joe Scepaniak, Janice Paggen, Dan Kobylinski.
Mayor Ernie Schmit called the public hearing to order at 7:05 p.m.
Public comments were received on the Zoning Ordinance. The intent of
the zoning ordinance is to protect the public health, safety and
general welfare of the city and its people through the establishment of
minimum regulations governing land development and use.
Hearing no comments from the general public on the zoning ordinance,
the mayor introduced the Subdivision Ordinance for public comment. The
intent of the subdivision regulation ordinance is to assist the
orderly, efficient and integrated development of the city in compliance
with the Holdingford Comprehensive Plan. It is also being instituted to
promote the health, safety, morals and general welfare of the residents
of the city. To secure equitable handling of all subdivision plans by
providing uniform minimum standards and procedures.
Hearing no comments from the general public on the subdivision
ordinance, the mayor introduced the ordinance providing for the
regulation of Adult Establishments in the city of Holdingford.
The purpose and intent of regulating adult establishments is to
protect the health, safety, morals and general welfare of the
city and its people. It was suggested by Councilman Mike Odden to
include Subdivision 1 wording that the city of Freeport uses in its
adult establishment ordinance. Hearing no further comments from the
general public, Kim Ebnet made a motion to close the public hearing,
seconded by Dick Paggen. AIF. The public hearing closed at 7:25 p.m.
Mayor Schmit opened the regular monthly council meeting at 7:25 p.m.
Dick Paggen made a motion to accept the Zoning Ordinance as printed,
seconded by Lloyd Rausch. AIF
Lloyd Rausch made a motion to accept the Subdivision Ordinance as
written, seconded by Mike Odden. AIF
Mike Odden requested that the Adult Establishment Ordinance include
wording in Subdivision 1 that the city of Freeport used. Kim Ebnet made
a motion to include the city of Freeport Subdivision wording in
Holdingford’s Adult Establishment Ordinance, seconded by Mike Odden.
AIF The wording that is to be added is as follows: Subdivision 1.
Authority. The United States Supreme Court has ruled that
sexually-explicit speech, including nude dancing is entitled to some
level of protection under the First Amendment to the United States
Constitution. As a result, municipalities may not ban adult
establishments. However, the Supreme Court has ruled that cities may
adopt content-neutral zoning and licensing provisions to regulate and
control the adverse secondary effects of adult establishments on the
community.
One change was brought up on the council approval report for paying
bills for the Internet Planners, we paid for the host name, not the
domain name. The change is noted. Mike Odden made a motion to pay all
bills, seconded by Lloyd Rausch. AIF.
One change on the minutes for the July 9, 2007 council minutes. Insert
the words ‘representing the Lion’s Club’ where Al Leinen came before
the council requesting a gambling license. A motion was made by Kim
Ebnet, seconded by Dick Paggen to accept the minutes for July 9, 2007
council meeting with notation. AIF
A motion was made by Mike Odden, seconded by Kim Ebnet to accept the
minutes for the special meeting of July 23rd, 2007 regarding the
Central MN Housing Partnership Rehab Program. AIF
Liquor store report was given by Mayor Schmit in the absence of Manager
Pat Meier.
On August 25th, the Liquor Store will be having another Game Day, the
first one was well attended, so we will be doing another one.
August sales in general are going well. We are planning a bus to
Norwood, MN on Saturday, August 18th, to cheer on the Holdingford
Express baseball team in the state tournament.
August 13,
2007 LIQUOR STORE REPORT
GROSS RECEIPTS
JULY 2007
$ 41,497.75 GROSS
RECEIPTS, JULY $41,497.75
JUNE 2007
$ 32,885.06
JULY 2006
$ 41,287.94
PREVIOUS GROSS $ 165,511.57
Lottery’07 July
$
556.29 ’07 GROSS $
207,009.32
’07 YTD
$
3,157.39 07 EXPENSES $
203,914.02
GT BANK
$
9,201.50 NET PROFIT
$ 3,095.30
NET PROFIT
LOTTERY $ 3,157.39
$ 6,252,.69
BAND REIMBURSE
FOR H.D $ 1,333.00
’06 CD $10,000 ’07
CD $10,000 TOTAL PROFIT
$ 7,585.69
Fire report was given by Mayor Ernie Schmit. So far this year there
have been 50 fire calls: 7 for Brockway, 15 for Holding, 21 for city of
Holdingford; 5 for Krain, 1 Two Rivers and 1 good intention. Fire Truck
fund has $11,208.98. There is also a $40,000 CD for the Fire special
truck fund. The Relief Association has donated $4,000 for a RAM and
Blox. Next month the fire fighters will be giving a demonstration for
the council and media pictures.
Thursday, August. 16, at 6:30 there will be the budget meeting for the
fire department and liaison, city clerk and mayor for 2008 budgeting.
Relief Association required contribution for 2008 will be $0. The
investments are doing well. Have received 2nd quarter payments from
Holding Township $7,500; and Brockway Township $2,700.
A request is made for the Fire Department to send one fire fighter to
FFI class. A motion was made by Kim Ebnet, seconded by Lloyd Rausch to
send this fire fighter to FFI class. AIF
Sewer cleaning lines was discussed. The council wants to see a more
complete bid from Infratech before making a final decision. Herman is
to take care of this. They are also requesting referrals from other
cities that have worked with this company. (Infratech) A motion was
made by Kim Ebnet, seconded by Dick Paggen to table this until
September council meeting. AIF
Home rehab update. We have run into a challenge with DEED (Department
of Employment and Economic Development) of MN. The city clerk and mayor
are looking into it. It seems that there should have been some
reporting from the earlier home rehab project the city did in 1997.
There has not been an updated report since 2004. The city clerk will be
checking into this more thoroughly in the coming days. Holding Township
is in favor of doing a home rehab as well as the city of Upsala. There
are community informational meetings set up for our areas. Small
businesses are also eligible for this rehab.
Repair of the city center roof was discussed. It was decided on a
motion by Mike Odden, seconded by Kim Ebnet to fund all of the center’s
roof repair this year. This will mean using some of the Truck Fund $s
now and also hopefully putting the Fire Department portion in its
budget for 2008. A motion was made by Mike Odden, seconded by Kim Ebnet
to repair the entire roof. Kim Ebnet, Mike Odden, Lloyd Rausch voted
yes, Dick Paggen voted no. Total cost for the repairs are:
Base Bid: (includes the foyer, city offices, city center,
$44,851 This price includes Alternate #1 area which is the hallway
Alternate
#2 $18,175
Alternate
#3 $22,940
TOTAL BID $85,966
$40,000 of this will come from our Equipment Fund, $22,940 will be for
the Fire Department roofing. The rest of it ($23,026) will come out of
our Building Fund account #8054679. The Equipment Fund will be left
with approximately $39,000.
Karen Larsen needs council approval to deed the north 15 feet of the
vacated Grove Street to Vernon and Delores Voss. Ms. Larsen was deeded
this property when the city closed that street. At that time, Voss’
were not part of the city, so the city could not split this street
between Voss’ and Larsen’s. Kim Ebnet made a motion to the city
was aware of this transaction and approves of it. Lloyd Rausch seconded
the motion. AIF
Jill Sinner asked the council if there was anything that could be done
with the ‘jake breaking’ that goes on at all the incoming roads to the
city. The city clerk will contact the county highway department to see
if they would put up signs disallowing the ‘jake breaking.’ If the
county will not do it, the city council said they would provide the
signs on a motion by Kim Ebnet, seconded by Mike Odden. AIF There will
be four signs, two on the north and south end of the city on Co. Rd 9
and two on the east and west end of town on Co. Rd. 17.
The issue of farmers hauling farm products through town and losing some
of it on the city streets was discussed. Lloyd Rausch stated that if
that happens residents can call the Stearns County Sheriff’s Department
(the non-emergency line) to report it. They will contact the farmer and
have them clean it up.
Comments were received on the building inspector survey sent out last
month. The city clerk will do a compilation of the answers and bring it
to the next meeting. No action on this until the next meeting.
The Initiative Foundation is giving a Leadership training opportunity.
Mayor Schmit will be going on Thursday, October 4, in Little Falls from
4-9 p.m. Mike Odden will also be going. The rest of the council is
encouraged to attend also.
The Minnesota Pollution Control Agency have given the City of
Holdingford an okay to pull the monitoring wells around Well #1. We
have been working to get this completed for a long time. The Site ID#
is LEAK00013957. The MPCA staff has closed the release site file which
means there will be no additional investigation and/or cleanup work for
this site. The city has been working with Braun Intertec for some
time on this project. They will be overseeing the closing of these
monitoring wells and also doing the paperwork for the city to get
reimbursement from the Petro Fund.
Jerry Schueler, our Wastewater Supervisor has requested the purchase of
a new blower for the wastewater treatment plant. It would be to replace
an old blower bought in 1960. Jerry would do the install and Gene
Cipala will be doing the electrical work. Kim Ebnet made a motion to
purchase the blower, seconded by Dick Paggen. AIF
Dick Paggen made a motion to adjourn the meeting, seconded by Lloyd
Rausch. AIF. Meeting adjourned at 9:35 p.m.
Respectfully submitted by,
Victoria Statz, City Clerk
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City Council Special Meeting Minutes
(Approved)
July 23, 2007
Present at the meeting: Kim Ebnet, Mike Odden, Lloyd Rausch, Dick
Paggen, Ernie Schmit, Vicki Statz, Louise Winkler
Mayor Ernie Schmit called the special meeting to order at 7 p.m.
Several questions had come up at the regular council in regard to the
Central Minnesota Housing Partnership Rehab. Homes must be
brought up to code when getting this federal rehab grant. The average
amount spent on rehabbing a home is $20,000. There is a financial
qualification for families to meet. CMHPR will be doing the application
process with homeowners to see who meets the financial qualification.
Mayor Schmit will be going to the Holding Township meeting to invite
them into the process. The mayor of Upsala will be inviting Elmdale
Township into this process also. The job of the city/townships is to
get the word out to the residents about this opportunity for home
improvements. There will be an informational meeting in
Holdingford and in Upsala for this. Upsala will be having their meeting
on Tuesday, August 14. The city of Holdingford will be having an
informational meeting on Thursday, August 16, at 8 p.m. at city hall.
The city, along with Upsala and maybe other area townships will be
going in with Holdingford for this grant process. The application fee
of $2,500 will be split among those cities and townships who are
applying for the federal grant. Once the city decides to do this
process, we have committed to seeing it through.
There will also be a minimal cost to the city/township for each home
that is rehabilitated in that area. The cost is yet to be set. It will
be decided once we know who will be involved in this process. An area
city set it at $400 last year and was able to obtain the federal grant.
It had previously applied at a lower rate and did not receive the
grant. However, the feeling of the council is that with the
rehabilitation of these older homes, the resale value will be greatly
improved.
Mike Odden made a motion to go ahead with the Central Minnesota Housing
Partnership home rehab process, seconded by Dick Paggen. AIF
Holding Heights project was discussed. Mark Rodenwald and Sam DeLeo had
met with Mayor Schmit, Mike Odden, Scott Lange, and Vicki Statz on
revising the original plat for his development. Mr. Rodenwald wants to
have less lots so they will be bigger lots, which means the lift
station can be located at the northeast corner of the development, have
a smaller lift station, etc. The council wants the new design shown to
them before making any final decisions. Mr. Rodenwald had also
requested narrower streets with a walkway for pedestrians. The idea of
a narrower street was not acceptable to the council.
Mr. Rodenwald will be financing the project himself with no help coming
from the city. More information from Mr. Rodenwald will be presented at
the next council meeting.
The estimate of $1,300 for installation of the civil defense siren at
Veteran’s Park was passed on a motion by Dick Paggen, seconded by Lloyd
Rausch. AIF
Mayor Schmit then suspended the special meeting to hold a closed
meeting.
Discussion was held on an active investigation. Closed meeting was
adjourned on a motion by Dick Paggen, seconded by Mike Odden. AIF
The special meeting was adjourned on a motion by Mike Odden, seconded
by Lloyd Rausch. AIF
Respectfully submitted by Vicki Statz, City Clerk
top of page
City Council Meeting Minutes (Approved)
July 9, 2007
Present at the meeting: Kim Ebnet, Mike Odden, Lloyd Rausch, Dick
Paggen, Ernie Schmit, Vicki Statz, Scott Lange, Louis Walz, Shirley
Graveen, Al Leinen, Pat Meier, Jerry Vosen. Linus Ebnet, Louise Winkler
Meeting was called to order by Mayor Ernie Schmit at 6:35 p.m. at an
unrestored manhole. The council then looked at a restored manhole, done
by Key Contracting, Inc. from Fargo, ND. They completed work on the ten
worst manholes. The city will do the rest next year.
The mayor suspended the meeting at the manholes and reconvened the
regular council meeting at city hall at 7 p.m.
A motion was made by Lloyd Rausch, seconded by Mike Odden to pay the
bills. AIF.
A motion was made to accept the minutes from the June 11, 2007 council
meeting by Dick Paggen, seconded by Kim Ebnet. AIF
Liquor store report was given by manager Pat Meier.
July 9,
2007 LIQUOR STORE REPORT
GROSS RECEIPTS
JUNE 2007
$ 32,885.06 GROSS
RECEIPTS, JUNE $32,885.06
MAY 2007
$ 31,272.15
JUNE 2006
$ 28,119.56
PREVIOUS GROSS $ 132,626.51
Lottery’07 June
$
403.03 ’07 GROSS $
165,511.57
’07 YTD
$
2,601.10 07 EXPENSES $
162,302.31
GT BANK
$
8,645.21 NET PROFIT LOTTERY
$ 2,601.10
’06 CD $10,000 ’07
CD $10,000 TOTAL PROFIT
(LOSS) $ 5,810.36
The liquor store’s ‘game day’ went over very well. Had a lot of
participants. There was also a motorcycle stop here in Holdingford. A
couple hundred motorcyclists stopped in at the local establishments for
refreshments. The liquor store is getting geared up for
Holdingford Daze, this coming Saturday, July 14, 2007.
Pat Meier had an employee performance review for Annie Philippi. The
council reviewed it. A motion made by Mike Odden, seconded by Kim Ebnet
to raise Annie to the next step (2). AIF
The Fire Department report was given by Fire Chief Pat Meier.
There are a total of 42 fire/rescue calls so far for the year; 10 for
fire; 24 for Rescue/emergency medical; 1 hazardous condition/no fire; 6
false alarms;1 severe weather. Breakdown by community: 5 for Brockway;
13 for Holding; 4 for Krain; 19 for City; 1 for Two Rivers. There was
no activity in the Truck Fund or in the CD.
The Cutters and Ram has been ordered. SnoFlyers have donated $5,700 for
the Cutters and the Fire Relief Association donated $3,500 for the Ram.
Several firefighters have gone to the convention and training. They
have stayed within their budget for the year.
Mayor Ernie Schmit gave his report. See entire report at end of the
minutes.
Al Leinen, representing the Lion’s Club, came before the council
seeking two gambling licenses for the Lion’s Club. The first is for Pot
O Gold to be held during the September 9, 2007 community picnic.
Resolution 07-07-09-01 was passed on a motion by Kim Ebnet, seconded by
Mike Odden. AIF This will be held at the Veteran’s Park in Holdingford.
Resolution 07-07-09-02 to hold a bingo and raffle gambling event at TKs
Restaurant on November 24, 2007 was passed on a motion by Lloyd Rausch,
seconded by Kim Ebnet. AIF This gambling event is to raise funds for
the covered bridge.
Resolution 07-07-09-03 to renew the American Legion two year gambling
license for pull tabs and bingo at the American Legion was made on a
motion by Mike Odden, seconded by Dick Paggen. AIF
Scott Lange came before the council to go over the bids on re-roofing
parts of the city center. He received two bids back. They were opened
at 1 p.m. on Tuesday, July 3, 2007.
The engineer’s estimate was $31,782.00
Buttweilers Do-All, Inc. from Alexandria, MN was $35,231.00
Granite City Roofing from St. Cloud, MN was $59,110.00
The bid was awarded to Buttweilers Do-All, Inc. from Alex., MN. Jerry
Vosen from Buttweilers was at this council meeting to answer any
questions the council may have had. In this bid were three alternate
bids in doing areas next to the bid areas. On a motion by Kim Ebnet,
seconded by Dick Paggen the base bid of $35,231 with Alternate #1 for
$9,620 for a total cost of $44,851 and a 20 year warranty was accepted
by the city council. AIF Work to be completed by October 1, 2007
Several weeks ago, Terry Roth, from the MPCA came to Holdingford to do
a check on our sanitation department. The city was missing several
permits in our files. SEH, our engineering firm had them in their files
and we forwarded the information to Ms. Roth. We have been working with
the MPCA to get all the permits in order.
The city has been looking at changing the health care provider for
eligible city employees. John Holthaus, our health care provider
insurance agent, got quotes from Health Partners and Blue Cross/Blue
Shield. In going over the quotes, it was decided on a motion by Mike
Odden, seconded Lloyd Rausch to go with Blue Cross/Blue Shield. AIF
Coverage with Blue Cross/Blue Shield will start in August.
A surge protector was talked about for the new well monitoring system.
Avon Electric recommended that there not be a surge protector on it.
What is there is sufficient. Mayor Schmit will check with the insurance
company to see if the boards that were blown will be covered by the
insurance.
There will be a civil defense siren put up at Veteran’s Park that has a
rotating sound for emergencies. Cost estimate for installation and
equipment from Granite Electronics is $1,998.15. We did not have this
item specifically in the budget for this year, however, it will be
covered under the Parks budget. Lloyd Rausch made a motion, seconded by
Dick Paggen to accept this bid. AIF In addition to this the city would
like to transfer the light on the old pole to the new one.
There will be a public hearing on Monday, August 13, 2007 before the
regular council meeting for hearing public comments on the Adult
Establishment Ordinance, the Zoning Ordinance and the Subdivision
Regulation Ordinance. The public hearing will start at 7 p.m. We
encourage the public to come and view these ordinances prior to the
public hearing. Copies are available at city hall. A motion was made by
Mike Odden, seconded by Lloyd Rausch to hold this public hearing. AIF
Senior dining participants have requested that the $100 monthly fee for
use of the city center and kitchen be waived. No action was taken on
this request.
Two bids for re-tarring part of the city streets came in. Herman Ebnet
had requested three bids, but only two companies responded. Hardrives
from St. Cloud quote was $16,311.60; Tri-City Paving, Inc. from Little
Falls had a quote of $12,764.00. A motion was made by Mike Odden
seconded by Kim Ebnet to accept Tri-City Paving bid for $12,764.00. AIF
It was noted that Tri-City does the road repaving for Holding Township.
Three conditions were put in place before the property where the old
well is will be transferred to Louis Walz. 1. Eddie Opatz is to give
the city proof of insurance before demolishing the building. 2. Herman
Ebnet gives his okay for demolition. 3. The expense of the demolition
of the building, including removal of the cement slab will be Louis
Walz’s expense. When these three criteria are met, the property will be
transferred. They are not to disturb the test wells in any way,
however. This motion was made by Ernie Schmit, seconded by Kim Ebnet.
AIF
The city council went over the Administration portion of the MN Basic
Code of Ordinances and made several minor changes.
Building inspector question came up. The city has been hearing quite a
few complaints on the inspector. The city clerk will be compiling a
short survey for past building permit holders to get their input before
proceeding further with this issue.
Liquor Store water softener installation came up. Manager Pat Meier
would like to hold off on this to see how the store does financially
this year.
It was noted that Herman Ebnet has ordered the two signs for down at
the ball park, the speed sign and Children at Play sign.
Gerard Wentland will be pouring the cement slab for the skateboard park
in the next couple weeks. It will be down at the south end of Veteran’s
Park, where the old ice rink used to be.
A city employee has asked that they be able to contribute to a 457b tax
deferred tax plan through the city. It would involve the city clerk to
make a change in their pay schedule. A motion was made by Mike Odden,
seconded by Kim Ebnet to allow them to do this. AIF
Motion to adjourn was made by Dick Paggen, seconded by Lloyd Rausch.
AIF
After adjournment, there was a closed meeting on a personnel issue.
There was no decision to be made because of this meeting. It was
information only.
top of page
City Council Meeting Minutes
(Approved)
June 11, 2007
Present at the meeting: Kim Ebnet, Mike Odden, Lloyd Rausch, Ernie
Schmit, Vicki Statz, Scott Lange, Louis Walz, Dennis from SEH, Dan
Fiedler, Cyril Ebnet, Jon Lentz from Stearns County Sheriff’s Dept.
Councilman Dick Paggen was absent.
Meeting was called to order by Mayor Ernie Schmit at 7:05 p.m.
Motion to approve payment of checks was made by Lloyd Rausch, seconded
by Mike Odden. AIF
Motion to approve minutes from May city council meeting was made be
Mike Odden, seconded by Kim Ebnet. AIF
Motion to approve minutes from Local Board of Appeal and Equalization
from May 10, 2007 with correction on dollar value on Louis Walz
property was made by Lloyd Rausch, seconded by Kim Ebnet. AIF
Liquor store report was given by manager Pat Meier.
June 11,
2007 LIQUOR STORE REPORT
GROSS RECEIPTS
MAY 2007
$ 31,272.15 GROSS
RECEIPTS, MAY $31,272.15
APRIL 2007
$ 25,828.04
MAY 2006
$ 27,819.20
PREVIOUS GROSS $ 101354.36
Lottery’07 May
$
465.96 ’07 GROSS $
132,626.51
’07 YTD
$
2,198.07 07 EXPENSES $
141,160.66
GT BANK
$
8,242.18 NET PROFIT LOTTERY
$ 2,198.07
’06 CD $10,000 ’07
CD $10,000 TOTAL PROFIT
(LOSS) $ (6,336.08)
The municipal liquor store will be having a Game Day on Saturday, June
30th. See attached flyer for more details and how to sign up. Pat Meier
and Pam Voss will be meeting with Mayor Schmit and Lloyd Rausch to go
over liquor store hours, etc.
Fire Department report was given by Fire Chief, Pat Meier. So far this
year there have been 34 incident calls. Breakdown is 4 to Brockway; 10
to Holding; 15 to City of Holdingford; 4 to Krain and 1 to Two Rivers.
There was no financial activity in the truck fund, $11,157.78. They
will close the FEMA grant after all invoices have been received and
paid. Xcel Energy had a wire down on June 10, 2007 due to the high
winds at Co. Rd. 9 and Cedar Street. Fire Department was at the scene
for several hours. The old radios taken out of the fire trucks have a
FCC license until 2012. Pat asked if the city could use them. They will
utilize a couple of them. The radios will have to be deprogrammed
before being put to use in the city.
Sno-Flyers are willing to donate $5,700 for a cutter (for car
extractions) for the rescue crew and also $3,500 for a Ram. A motion
was made by Kim Ebnet, seconded by Mike Odden to accept the donations
from the Sno-Flyers for the purchase of both the cutter and Ram. AIF
The Fire Convention was held in Brainerd this past month. Five people
from the fire department went. Will have a report for the council at
the next meeting. Lloyd Rausch said that Dorine has learned a lot, with
more to learn.
Mayor Ernie Schmit gave his report. See full report at end of meeting
minutes.
Jon Lentz introduced himself as the new liaison from Stearns County
Sheriff’s Department. He is replacing Joe Litchy. Two items from the
council were brought up to him. One being speeding vehicles at the
corner of Co. Rds 9 and 17 early in the morning, from 5 a.m. to 7 a.m.
The other issue is cars speeding on Prairie Street, going up on the
Pedestrian walkway of Prairie Street. Lt. Lentz said he would look into
both of these. He will be coming to the council meeting once a quarter.
The next time he will be here will be the September 10th council
meeting. If any citizens have anything they would like to talk to him
about, they are invited to attend this meeting.
Cyril Ebnet has requested a beer license for the softball park for the
summer. A motion was made by Mike Odden, seconded by Lloyd Rausch to
allow the beer license at the ball park. The cost of the beer license
is $93.76. AIF
Scott Lange informed the council of the roof repair estimates made by
Steve Robinson of SEH. Scott will get bids on the first priority
repair, that being the office area, Community room and vestibule of the
city hall. Mayor Schmit wants a 20 year warranty on the work that will
be done. Scott will have the bids by the July meeting for the council
to review. The council also wants to have references checked
before awarding the bid to a contractor. A motion to go ahead with the
bids and repair was made by Kim Ebnet, seconded by Lloyd Rausch. AIF
Dennis, from SEH engineering office showed the council how the ARC
Reader works with the digital cartographic data mapping that was done
last summer. The city can get the software for this mapping free, but
Dennis’ time will be charged for his installing it on our computer. We
will also get the CD’s for this that our tech person can install it on
other city computers. Mayor Schmit signed an agreement with the county
that we would not sell, copy or reproduce this information for use
other than that for which it is released. Mike Odden made a motion to
approve up to $400 for labor to put this info on city computers,
seconded by Lloyd Rausch. Voting yes was Mike Odden, Lloyd Rausch,
voting no was Kim Ebnet. Motion carried.
A motion was made by Mike Odden, seconded by Lloyd Rausch to pay $150
for photos of the 6 sections of aerial views of the city. Voting yes
was Mike Odden, Lloyd Rausch, voting no was Kim Ebnet. Motion carried.
Dan Fiedler, the city’s insurance agent, showed the insurance savings
for the city for the Municipal Liquor Store. Going with the company,
The InterAgency, the city will realize a cost savings of about $6,000
per year. The coverage rates are the same as with LMC, our current
carrier. In addition, there is no additional charge for the municipal
to hold outdoor events, such as Holdingford Daze, with InterAgency.
There is an additional charge with the LMC insurance. Motion to accept
The InterAgency premium for $3,996.40/year was made by Mike Odden,
seconded by Kim Ebnet. AIF Dan will cancel the LMC policy and instate
The InterAgency policy for the city.
The city clerk’s office was notified by the Alcohol and Gambling
Department of the State of Minnesota that the maximum license fee for
Sunday liquor is $200. The city will be reimbursing TK’s Restaurant and
the American Legion $112.50 each for this overcharge.
Getting the noxious weeds under control here in the city was discussed
by the council. It was decided that the city will purchase its own
sprayer and weed killer, rent a 4 wheeler to put the sprayer on and do
the spraying by the city maintenance crew. A motion was made by Lloyd
Rausch, seconded by Mike Odden to purchase the sprayer equipment for
the city. AIF
The American Legion made a donation to the city of $3,987.77. Of that,
approximately $800 will go to pay for their portion of the band for
Holdingford Daze, $300 to the Garden Club, $1,000 for Veteran’s Park
upkeep. The rest will go to the city for it’s use.
The skateboard park was discussed. The Eagle Scout, Andrew Piasecki,
who is heading up this project, sent a letter to Mayor Schmit, letting
the council know he is done making the skateboard jumps, etc. Andrew
has also gotten a donated piece of skateboard equipment from Tim
Berscheid, which Andrew modified for the park. Two Rivers Enterprise
also donated steel for this park. He has asked The Youth Shelter Supply
skateboard shop in St. Cloud to do a demonstration for us at the
Holdingford Daze celebration. He will try to incorporate this in our
celebration.
Andrew has requested the cement slab be enlarged from 30’ x 40’ to 30’
x 50’. There were three bids that came in for the cement slab. Since
there are changes made for the skateboard park area and the size of the
slab, Mayor Schmit will contact all three bidders of these changes:
enlarging the slab, and location of the slab, so they may rebid. Once
this is done, the council, on a motion by Kim Ebnet, seconded by Mike
Odden, approved for Mayor Schmit to accept the lowest bid. AIF The slab
will be put at the north end of what was the old ice rink at the south
end of Veteran’s Park. There is ample room for it there.
Mayor Schmit informed the council that the variable drives for Well #3
will be installed sometime in the next week.
Avon Electric submitted a bid to rewire Christmas tree lights from the
old Xcel power pole (that caught fire last week) to a new Xcel power
pole. New equipment to meet code also needs to be installed. A
motion was made by Kim Ebnet, seconded by Lloyd Rausch to accept Avon
Electric bid of $1,298 to do this repair and replacement of equipment
to get it up to code. AIF
Grass cutting during the summer takes up a significant amount of the
maintenance crew time. It was discussed that the maintenance crew time
can be better spent on other city projects so the council decided to
hire this out. Phil May has been approved by the council to run the
John Deere mower. Mayor Schmit will talk with Mr. May about this. A
motion was made by Lloyd Rausch, seconded by Mike Odden to hire this
out at $8/hour. AIF
Mayor Schmit brought up that the Lion’s Club would like a bingo/raffle
gambling permit for September 9th, the Lion’s Club community wide
picnic. To keep things equal, the council wants a member of the Lion’s
Club to come before the council to request this. This permit was tabled
until then.
Fire Department Relief Association and general meetings are held the
second Thursday of each month.
Louis Walz inquired as to when the monitoring wells will be closed.
Mayor Schmit noted that Xcel Energy needs to do some finishing work
before the land can be transferred.
Two signs: the Children at Play and Parallel Parking signs at the north
end of the ball park need to be replaced. The city clerk will inform
the maintenance crew about ordering new signs for there.
Overgrowth of trees is starting to obstruct intersection clear vision,
especially at Co. Rd. 9 and Co. Rd. 17. Anyone who has trees and/or
shrubs that are obstructing intersections need to cut them back.
Motion by Lloyd Rausch, seconded by Mike Odden to adjourn meeting. AIF.
Meeting adjourned at 9:15 p.m.
Mayor Schmit gave each of the council members and the city clerk a
chapter of the Ordinances for them to go over. They are to give their
input as to changes at the next meeting.
Respectfully submitted by Victoria Statz, City Clerk
top of page
City Council Meeting Minutes (Approved)
May 14, 2007
Present at the meeting: Dick Paggen, Kim Ebnet, Mike Odden, Lloyd
Rausch, Ernie Schmit, Vicki Statz, Scott Lange, Louise Winkler, Louis
Walz, Shirley Graveen, Joel Imholte, Donna Pueringer, Barry Cordingly,
Herman Ebnet, Jerry Schueler.
Meeting was called to order by Mayor Ernie Schmit at 6:30 p.m. at the
pumphouse that houses Well #2 and #3. The maintenance men gave the
council a review of how the new well has been installed and how the two
wells work in conjunction with each other along with the new solid
state controls that run the system. The meeting was suspended at
7 p.m. in order to reconvene at the city center.
The city council meeting was reconvened at 7:10 p.m. at the city center.
Motion to approve checks was made by Lloyd Rausch, seconded by Kim
Ebnet. AIF
Motion to approve the minutes from the April 9, 2007 meeting was made
by Kim Ebnet, seconded by Lloyd Rausch. AIF
Mayor Ernie Schmit gave the Fire report in the absence of the Fire
Chief, Pat Meier. There was no activity in the Truck Fund which has a
balance of $11,157.78. Donations for this month included $500, personal
donation, $1,000 personal donation, $500 to the city for Fireworks,
$100 to Cystic Fibrosis.
All the FEMA grant dollars we received for radios has been spent. The
truck radio will be installed this week. The portables are working
great.
There is one fire bill to be sent out. We received one fire application
after putting the notice in the Stearns Morrison Enterprise. We are
looking for two more applicants. We have put our fire truck on
the list to go to fight the wild fire in northern Minnesota. If it is
called it could be good revenue for our Fire Department. They would get
reimbursed for all expenses. So far this year there have been 30
fire/rescue calls, breakdown is as follows: Brockway, 4; Holding, 9;
City of Holdingford, 12; Krain, 4; Two Rivers, 1.
Liquor store report was given by Mayor Ernie Schmit in the absence of
Pat Meier.
May 14,
2007 LIQUOR STORE REPORT
GROSS RECEIPTS
APRIL 2007
$ 25,828.04 GROSS
RECEIPTS, MAR $25,828.04
MARCH 2007
$ 27,057.68
APRIL 2006
$ 25,782.95
Lottery’07 April
$
295.43 PREVIOUS GROSS
$ 75,526.32
’07 YTD
$
1,732.11 07 EXPENSES $
112,743.38
GT BANK
$
7,776.22 NET PROFIT LOTTERY
$ 1,732.11
’06 CD $10,000 ’07
CD $10,000 TOTAL PROFIT
(LOSS) $
(9,656.91)
There will be an outdoor band at the liquor store on Friday night, May
25th. Mike Odden will put this information on our city website.
There will be a tailgate party before the NASCAR Nextel race, Saturday,
May 19th, serving hamburgers outside.
If weekly sales stay the same, the liquor store will be closing at 11
p.m. or midnight, if no one is present.
Mayor Schmit gave his mayor’s report. See complete report at end of
minutes.
On a motion by Dick Paggen, seconded by Kim Ebnet, the American Legion
liquor license was renewed for another year. The license fees are:
Club, $500, Sunday Liquor, $312.50.
Scott Lange explained the final Traut Wells bill. They came in under
budget by $5,742.50 after the change order. Final bill of $6,657.62 was
paid on a motion by Kim Ebnet, seconded by Lloyd Rausch. AIF
The pump from Well #1 was worn out, so Traut Wells installed a new pump
for Well #3. Council approved the cost of $4,779 on a motion by Dick
Paggen, seconded by Mike Odden. AIF
Avon Electric’s final bill of $1,173 for wiring of Well #3 was approved
on a motion by Mike Odden, seconded by Kim Ebnet. AIF
Preferred Controls’ final bill will be paid when the controls are
working properly for at least two weeks and okayed by our Maintenance
Crew and the Mayor to pay the invoice. Final bill of $3,586.88 will be
paid when all is working properly. Motion was made by Kim Ebnet,
seconded by Lloyd Rausch. AIF
Scott Lange went over the bids received for six manhole reconstruction
areas. There is a total of 71 vertical feet that was bid. Bids are as
follows: Infratech: $170/VF (Vertical Foot) (or a total cost of
$12,070); Veit and Company, Inc. $175/VF (or a total of $12,425); Key
Contracting, Inc. $126/VF (or a total of $8,946). Scott talked with the
City of Moorhead who has used Key Contracting for several projects and
they are well satisfied with their work. A motion was made by Mike
Odden, seconded by Lloyd Rausch to contract with Key Contracting, Inc.
to do the ten worst manholes at a cost of $126/VF. Six manholes were
marked as in most need of repair, they will be doing the next four
manholes most need of repair. The rest of the manholes will be repaired
at a later date.
Scott also showed the council information from Jerry Schueler on our
annual water production (usage) and sanitary sewer treatment levels
from beginning of 2003 to the end of 2006.
Scott talked about the Litar maps, aerial maps from Stearns County fly
over, showing the contour of land in and around the City of
Holdingford. He will have Dennis from Stearns County come to our next
council meeting to show the council the value of and use for these maps.
Joel Imholte came before the council with his property split
north/south from east/west. He had come before the council about a year
ago and asked if the council would approve it. Lot sizes for parcel
R58.33599.000 are Tract A 19,240 sq. ft.; Tract B 19,238 sq. ft. He
will be putting in one wide driveway to service both parcels. Driveway
will be elevated so that any run off of water will go onto each of
their respective lots. Lloyd Rausch made a motion to approve the
Certificate of Survey project # 900-07162, dated April 19, 2007,
seconded by Dick Paggen. AIF City clerk is to send Joel a copy of these
minutes showing council approval.
Barry Cordingly, a Blue Bunny ice cream distributor, came before the
council to seek permission to do business in the city limits. He
presented his state license, his state inspection form and his
background information for the council. He would be in town once each
week from around 4 p.m. to 7 p.m. Council gave its approval.
Clean up day for the City of Holdingford is set for Saturday, June 16,
2007 from 8 a.m. to 12 noon. Dick, Kim, and Mike from the council will
be working during that time. The city clerk will also be on hand that
day to also help. The clean up fee schedule, what the city allows is
attached to these minutes for resident information. It is also posted
on our website: www.holdingfordmn.us.
The Initiative Foundation has again awarded the City of Holdingford a
$10,000 grant. Motion to accept the grant was made by Mike Odden,
seconded by Dick Paggen. AIF It can be used for improving the city,
however, not for capital improvements.
The city council went over the Five Year Plan for the city. For 2007,
improvements going to be worked on are fixing 10 manholes, using money
from the sale of the Bulk Plant Properties earlier this year; redoing
the center part of the city center roof. Kim Ebnet requested getting
two bids on the roof repair before awarding it to a contractor. It was
spot repaired in 2003, but needs an overhaul now. Money from that will
be coming out of our Building Fund.
A street sweeper is on the 2007 schedule for replacement. There is
$75,000 in the Equipment Fund. If Herman can find a good used street
sweeper for under $40,000 the council gave its permission for Herman to
purchase it on a motion by Mike Odden, seconded by Lloyd Rausch. They
requested Herman would check with the mayor before the purchase of it.
Voting yes was Mike Odden, Kim Ebnet, Lloyd Rausch. Voting no was Dick
Paggen.
Louis Walz requested on behalf of Dick Kiley to put in a driveway on
the north side of his property on Cedar Street to have a smoother
entrance to his overhead door. Questions came up on how the sidewalk
would be if the driveway were to be put in. The council requested that
Mr. Kiley come before the council, before any further discussion will
be held on this item.
The investments for the City of Holdingford were gone over. CD 20667,
$75,203.29; (Equipment Fund) will be rolled over for the best short
term value on a motion by Dick Paggen, seconded by Kim Ebnet. AIF
CD 20664 (W/S Capitalization), $69,170.61 will be rolled into the water
account (601) for payment of Well #3 on a motion by Lloyd Rausch,
seconded by Mike Odden. AIF
Transferring from 8055938 (the General Fund reserve account) $75,000 to
cover costs until the LGA and property tax dollars come to the city to
General account 1000141 was made on a motion by Dick Paggen, seconded
by Mike Odden. AIF
The skate board park was discussed. The proposed park was to be put up
on the school parking lot for this summer, however; the tar in the
school parking lot is in too bad of shape for an adequate skate board
park. After much discussion, it was decided on putting a permanent
cement slab on the west side of the ball park between the outfield and
the river. A motion was made by Kim Ebnet, seconded by Mike Odden to
put a 30’ x 40’ cement slab in that location if the cost can be kept
around $3,000, including labor. Voting yes was Lloyd Rausch, Mike
Odden, Kim Ebnet. Voting no was Dick Paggen.
Spraying for dandelions/weeds was discussed. Three bids are requested
and the one with the lowest bid will be doing the spraying. Herman
and/or Jerry will get the bids for the city. Money was set aside in the
budget for doing the spraying this year.
Sheltering the surrey bicycles in the old Maintenance shop that Helping
Hands has purchased was discussed. It was decided to not have the
surrey bikes stored there because of the condition of the shop.
Louis Walz asked about the removal of the electrical items from Well #1
now that it is abandoned. The meter and pole need to be removed.
An insurance quote for liquor liability was brought up. There is a
quote from The InterAgency. Dan Fiedler was to come and discuss this
bid. This was tabled until next meeting. If the city were to decide to
drop LMC Insurance for another company, the city could not go back to
LMC for three years.
Cyril Ebnet was approved again to be paid by the city for managing the
softball park.
John Ebnet was approved again to do lawn trimming on city property for
the summer.
Motion to adjourn was made by Dick Paggen, seconded by Lloyd Rausch.
AIF Meeting adjourned at 9:46 p.m.
Minutes respectfully submitted by city clerk, Victoria Statz.
top of page
Local Board of Appeal and
Equalization
City of Holdingford Local Board of Appeal and Equalization
City of Holdingford
May 10, 2007 (Approved)
Present at the meeting: Dick Paggen, Kim Ebnet, Mike Odden, Lloyd
Rausch, Ernie Schmit, Vicki Statz, Louis Walz, Gary and Audrey Lange,
Janice Paggen, Teresa Ebnet, Roger Schmit, Gene Cipala, Don Elfering,
Bernice Euteneuer, Cheryl Foster, Mark Koehn.
The Local Board of Appeal and Equalization meeting was called to order
by Mayor Ernie Schmit on Thursday, May 10, 2007 at 7 p.m.
Teresa Ebnet questioned the assessment of taxes on 3 of her parcels of
land they own that are wetlands. A motion was made by Mike Odden,
seconded by Dick Paggen to lower the assessment of taxes from their
current values ranging from $1,500 - $2,300 per parcel to $500 per
parcel. AIF. Kim Ebnet made a motion seconded by Lloyd Rausch to lower
the other 2 parcels of her wetlands to be the same as the other three.
These five lots equal about 1.5 acres. AIF
Janice Paggen asked for a reduction on her wetland area as well. Her
wetland acreage is about 3.5 acres. A motion was made by Dick Paggen,
seconded by Mike Odden to lower her value from $13,100 to $5,000. AIF
Bernice Euteneuer asked for a reduction in her 2007 value payable in
2008. There was an adjustment made by the county assessor, however,
that won’t take effect until 2008. She will have to pay her tax as is
in 2007. She may apply for a refund through her tax preparer. There was
an overage of estimated market value on her property.
Audrey and Gary Lange will have their property valued assessed by a
second assessor for the 2008 taxes, payable in 2009. There was no
change in their value on a motion by Dick Paggen seconded by Kim Ebnet.
AIF
Louis Walz asked for a lower assessment on his vacated alley land. It
is not a buildable lot. A motion was made by Mike Odden, seconded by
Kim Ebnet to lower his tax value from $5,880 to $3,500. AIF
Don Elfering questioned why his market value is so much higher than
that of his neighbors. It was stated that his home is almost twice as
large as his neighbors. Dick Paggen made a motion to drop his EMV from
$127,900 to $120,000. His motion died for lack of a second. Kim Ebnet
made a motion to lower his EMV from $127,900 to the 2006 value of
$125,500 rate, seconded by Mike Odden. AIF
Gene Cipala requested a change in his EMV of $209,500 citing a good
part of his land is in wetlands also. A motion was made by Lloyd
Rausch, seconded by Dick Paggen to lower his rate to $203,700. AIF
Roger Schmidt asked to have his EMV reduced. After some discussion
about his property and that of values in his neighborhood, no change
was made.
Motion to adjourn meeting was made by Mike Odden, seconded by Dick
Paggen. AIF Meeting adjourned at 8:45 p.m.
Minutes respectfully submitted by City Clerk, Victoria Statz.
City Council Meeting Minutes (approved)
April 9, 2007
Present at the meeting: Dick Paggen, Kim Ebnet, Mike Odden, Lloyd
Rausch, Ernie Schmit, Vicki Statz, Pat Meier, Louise Winkler, Louis
Walz, Florence Voss, Arnold Voss, Mary Ann Hartung, Brenda Engelking,
Cheryl Foster, Molly Thompson.
Meeting was called to order by Mayor Ernie Schmit at 7 p.m.
Motion to approve checks with changes noted on accounts was made by
Mike Odden, seconded by Lloyd Rausch. AIF
Motion to approve minutes with change to Liquor Store Report noted for
the March 12th, 2007 meeting was made by Mike Odden, seconded by Lloyd
Rausch. AIF
Liquor store report was given by manager, Pat Meier.
April 09,
2007 LIQUOR STORE REPORT
GROSS RECEIPTS
MARCH 2007
$ 27,057.68 GROSS
RECEIPTS, MAR $27,057.68
FEBRUARY 2007
$ 22,834.09
MARCH 2006
$ 24,471.95
Lottery’07 March
$
432.56 PREVIOUS GROSS
$ 48,468.64
’07 YTD
$
1,436.68 07 EXPENSES
$ 84,254.95
GT BANK
$
7,480.79 NET PROFIT LOTTERY
$ 1,436.68
’06 CD $10,000 ’07
CD $10,000 TOTAL PROFIT
(LOSS) $
(7,291.95)
The alcohol compliance letter from Stearns County that the liquor store
gets each year is on file with the liquor store. Kim Ebnet made a
motion to pay $200 for the tobacco fee for the liquor store, seconded
by Lloyd Rausch. AIF It is due May 15, 2007.
The cost for the band (Keystone) that was hired for Holdingford Daze
will be split three ways; TK’s, American Legion and Liquor Store.
Fire Department Report was given by Fire Chief Pat Meier. The truck
fund has $11,157.78 and a $40,000 CD, The Firemen’s Relief Association
gave out eight $500 scholarships this past month. Also a $500 donation
was given for a firearm safety course at school. Kelly Kobernusz is a
teacher at the school and is also on the fire department.
Firemen’s Relief Association Pension seminar will be held the next two
Thursday evenings at the St. Cloud Wastewater Treatment facility.
Members of the Fire Department and city council and city clerk will be
attending.
Pat will be filing on line tomorrow for payment of $53,141 grant with
the Department of Homeland Safety for radios. They are here and will be
programmed on Thursday.
Prices are being gathered for the 2007 DHS grant. Holdingford is
looking into getting air packs.
Six people attended the Skywarn classes last week. Four people attended
the Lake Region fire school in March. Steve Ebnet went to the I-300
course and three people will be going to the safety and loss control
workshop this Thursday in St. Cloud.
The mayor gave his report. See the end of council minutes for his
complete report.
At the last meeting, Ron Hylla had requested that the city temporarily
forego the 10 percent gambling funds currently directed to Equipment
Fund and redirect all of the gambling funds to their current project,
restoring the high school gym floor. No action was taken by the council
on this request.
Brenda Engelking, from the MN Housing Finance Agency gave a
presentation to the council and interested people on doing repairs to
their homes with forgivable loans. Homeowners must meet certain
eligibility requirements but this is a good program for homeowners here
in Holdingford. Mayor Schmit will have more information in his mayor’s
report on this. This is very similar to the “This Old House” program
residents participated in when the city put in the new water tower some
years ago.
Cheryl Foster, the Stearns County assessor for the city of Holdingford,
gave the county analysis for our city. We are no longer in 1st place
with the highest tax capacity for Stearns County. We actually dropped
to third place, behind Freeport and Belgrade. The city had six home
sales from a year ago. The Board of Equalization meeting for
Holdingford will be on Thursday, May 10th at 7 p.m. Anyone who has an
issue with their current tax statement, should come to this meeting.
Molly Thompson, CPA for the City of Holdingford, gave the council the
2006 audit. She gave a brief overview of how the city did this past
year. We did very similar to 2005. Anyone wishing to view the audit,
may do so at city hall during normal business hours. A motion was made
by Kim Ebnet, seconded by Mike Odden to accept the audit given by Ms.
Thompson. AIF
The city clerk is working with the State of Minnesota on a
non-compliance issue in regard to pay equity. Two categories appear to
be out of compliance.
Resolution 07-04-09-02 regarding the Garden Club being supported by the
council in putting in electricity next to the bike trail was approved
on a motion by Kim Ebnet, seconded by Lloyd Rausch. AIF
Resolution 07-02-12-02 was rescinded by Lloyd Rausch, seconded by Kim
Ebnet in order to make a change in the resolution. The words “and
bingo” were taken out of this resolution, so it will now read,
“Resolution 07-02-12-02 was passed on a motion by Lloyd Rausch,
seconded by Kim Ebnet to permit the Holdingford Commercial Club to hold
a Drawing in conjunction with “Holdingford Daze” on Saturday, July
14th, 2007. Drawing to be held at 9 p.m. in front of the Holdingford
Liquor Store. AIF This changed resolution was passed on a motion by
Lloyd Rausch, seconded by Kim Ebnet. AIF
Resolution 07-04-09-01 to permit bingo to be played during “Holdingford
Daze,” July 14, 2007 at the American Legion was passed on a motion by
Mike Odden, seconded by Lloyd Rausch. AIF
The old Maintenance Shop rental was discussed. It was decided by the
council to pursue renting it out. More information will be needed
before final approval will be given. A sample rental agreement is being
looked at by the mayor.
Meeting with the Liquor store manager and assistant took place this
past month with Mayor Schmit and Lloyd Rausch. Discussion on raising
revenue and consequences if not meeting budget was discussed.
Lidar maps from the County is now available to the city. We can get
free software to tap into these maps from the county, but the set up
will have to be done by the county. Cost would be between $400/$500. We
will be getting the paper maps. Getting the software was tabled for now
until there is more information on this.
Cleaning the sewer lines project and lining manholes has been tabled
till next meeting. More information on cost is needed before making a
decision. Estimates came from Ritter/Ritter and from Infratec.
The front end loader repairs were discussed. Two new tires are needed.
It was budgeted for 4 new tires, but the maintenance men believe we can
get by with two new ones on the rear, moving the rear ones to the
front. Estimate came in at $429.66 for each tire along with mount,
dismount, $65.25 each, O’Rings, $18 each and service call $80. A motion
was made by Lloyd Rausch, seconded by Mike Odden to accept the Wingfoot
bid for two new tires. AIF
Poster contest from the MN Rural Water Association was judged by the
city council. Third graders were eligible and Emily Ruprecht was the
winner.
The city clerk received a $150 grant for the Clerk’s Institute in July.
Total cost for the Institute will be $260 for the city.
City wide clean up day is scheduled for Saturday, June 16, 2007 8 – 12
noon by the old Maintenance shop. A list of accepted items and charges
will be coming with the May utility billing.
Mark Koehn, Vice President of the Holdingford Area Historical Society
is requesting a resolution from the city council to allow the
Historical Society to use the city’s mailing address. A non profit
organization (501c) needs to have in its Article of Incorporation an
official address. Resolution 07-04-09-04 was made on a motion by Dick
Paggen, seconded by Lloyd Rausch, to allow the Holdingford Area
Historical Society to use 420 Main Street, P. O. Box 69, Holdingford,
MN 56340 as its official address. AIF
Resolution 07-04-09-03 to allow Holdingford Area Historical Society to
place a one room schoolhouse on city property was made on a motion by
Lloyd Rausch, seconded by Kim Ebnet. AIF
May’s council meeting May 14th, will start at 6:30 p.m. down at the
pump house by well #2 and #3. (by the softball park)
Motion to adjourn was made by Mike Odden, seconded by Dick Paggen. AIF
Meeting adjourned at 9:58 p.m.
Respectfully submitted by Victoria R. Statz, City Clerk, City of
Holdingford
top of page
City Council Meeting Minutes (Approved)
March 12, 2007
Present at the meeting: Dick Paggen, Kim Ebnet, Mike Odden, Lloyd
Rausch, Ernie Schmit, Vicki Statz, Pat Meier, John Holthaus, Ron
Hylla, Gary Lange.
Meeting was called to order by Mayor Ernie Schmit at 7 p.m.
Motion to approve checks was made by Dick Paggen, seconded by Lloyd
Rausch. AIF
Motion to approve minutes from February 12th, 2007 meeting was made by
Mike Odden, seconded by Kim Ebnet. AIF
Liquor store report was given by manager, Pat Meier.
March 12,
2007 LIQUOR STORE REPORT
GROSS RECEIPTS
FEBRUARY 2007
$ 25,834.09 GROSS
RECEIPTS, FEB $22,834.09
JANUARY 2006
$ 25,634.55
FEBRUARY 2006
$ 26,260.73
PREVIOUS
GROSS $ 25,634.55
$ 48,468.64
GAMBLING 07 YTD
EXPENSES $ (50,753.42)
FEB ‘07 $
464.05 YTD NET PROFIT(LOSS)
$ (2,284.78)
’07 YTD $
1,004.12 NET PROFIT LOTTERY
$ 1,004.12
GT BANK 3/01/07 $
7,048.23 TOTAL REVENUE (LOSS)
$ (1,280.66)
8 MO. CD 2/15/07 $ 10,000.00 @ 5.25
APR
The Liquor Store is planning to have bar bingo. They need to have a non
profit organization to run it. He also talked about outdoor music. He
has gotten bids on a water softener. The council encouraged him to go
with the best price, etc. Gary Lange inquired why the store needs
to be open at 8 a.m. where most other liquor stores do not open until
10 a.m. or noon. Pat said some days he gets more customers during that
time than at other times during the day. The council asked Pat for the
fixed costs of running the store on a typical day. Pat thought it was
around $1,000/day, but that included sales. The council is looking at
what the fixed costs are to operating the store.
Fire Department report was given by Fire Chief, Pat Meier. So far this
year there has been 13 fire/rescue calls through the month of February.
Brockway, 2; Holding, 3; City, 5; Krain, 2; Two Rivers, 1. There
was no activity in the Truck Fund other than a $40,000 CD was taken out
for 8 months at 5.25 APR. Balance, including interest in the Truck Fund
is $11,157.78. He talked about IC training. There is a Lake Region
school in Morris on March 31st. Three out of four new firefighters will
be able to get FFI certification.
There is a Fire Relief Association seminar on April 12th in St. Cloud
on pensions. The mayor, council and city clerk will also be attending
this, as they are on the Fire Relief board. Council liaison, Kim Ebnet
will also be attending.
Township annual meetings will be Tuesday, March 13, 2007, at 8:30 p.m.
Either Pat or Steve Ebnet will be attending.
Grant: for ’06 they will be ordering radios this week.
Grant: for ’07 the council made a motion by Dick Paggen, seconded by
Lloyd Rausch to proceed with grant application for FEMA for 2007. AIF
It needs to be completed in early April.
Pat requested that five people be allowed to go the fire convention,
instead of four. If the Fire Department is within budget, the council
okayed this.
Mayor Ernie Schmit gave his mayor’s report. See report at end of
minutes.
Well #2 is working well. They will make the switch from #1 well to #3
well after the snow and mud is gone.
Braun Intertec has requested funds from the Petro Fund on behalf of the
city for clean up costs to a fuel spill by Well #1 several years ago.
Costs to the city for cleanup have been around $18,475. Ninety percent
of that is $16,626. The city should be reimbursed about that amount.
The city has been working with Braun Intertec to submit this request.
The bulk plant properties the city sold to Dick Paggen and Gerads Oil
has been completed. Options to use these funds was discussed. Options
included repairing manholes, storm sewer repair, sidewalk repair. The
council decided to repair ten of the worst manholes. Herman is to get
more information on repair materials.
Ed Ehrlichmann has a house he would like to move into the city. The
council talked about this at a meeting in November, 2004, but was
tabled at that time. Information from that meeting from the city
engineer was looked at by the council. Ernie is to write a letter to
Mr. Ehrlichmann asking specific questions on the property, water/sewer
installation, etc. They tabled this until the council has more
information.
Ron Hylla representing the Booster Club came before the council
requesting a renewal of their lease on gambling at the Liquor Store and
TK’s restaurant. A motion was made by Kim Ebnet, seconded by Mike
Odden to approve the gambling lease by the Booster Club at the
Municipal Liquor Store in Holdingford. AIF
A motion was made by Dick Paggen, seconded by Lloyd Rausch to approve
the gambling lease by the Booster Club at TK’s Restaurant. AIF.
Ron also requested a waiver on the 10% that has been given to the
Equipment Fund be transferred to the project they are doing now,
restoring the gym floor at the high school. The council will consider
the waiver, no decision was made at this meeting.
John Holthaus, our health insurance carrier provider gave the council
an update on the medical coverage by Medica for city employees. This
years’ benefit is increasing by 10.5%. The average in the industry is
12%. No change in policy was made by the council for the employees.
Mayor Schmit told the council there is federal money available through
grants on putting in storm sewer ponds and/or filters for the city. He
has also requested funds from the South Two River Watershed district
that has been disbanded and the money given to Stearns County. The
commissioners have stated they would like to see the money from STRWD
stay in the area from where it came from. Mayor Schmit has written a
letter to the county requesting some of those funds for the storm sewer
ponds/filters. A motion was made by Kim Ebnet, seconded by Mike Odden
to have the mayor go ahead in applying for the grant money from the
federal government.
Sewer cleaning was brought up. With redoing some of the manholes, this
was tabled for now.
Home rehab was brought up. This program is for lower income level
homeowners to do improvements on their home, much like the program
several years ago when we had the new water tower put in. Brenda
Engelking is working with the mayor on this. More on this in the
Mayor’s report.
A motion by Lloyd Rausch, seconded by Kim Ebnet to send one or two
maintenance people to the LMC Safety and Loss Workshop on April 12th in
St. Cloud. AIF
Resolution 07-03-12-01, Resolution Adopting the MN Historical Society
of City General Records Retention Schedule was passed on a motion by
Mike Odden, seconded by Kim Ebnet. AIF This resolution brings
Holdingford into compliance with our records and the retention time for
all areas according to MN Stats. 412.151, 235L.12 and 138.
Crack filling our streets was brought up. The maintenance department is
recommending we do not crack fill streets this year. Most of the
streets don’t need it and the ones that do are so bad that crack fill
would not do any good. Maintenance would like to bring in a black top
machine to overlay the bad streets and also lay tar around some of the
manholes that the snow plow is hooking on. Okayed by the council.
Lawn tractor needs to have preventive maintenance. The maintenance
department wants to take it to Mies Equipment for maintenance. Cost
should be around $200 plus parts, if needed.
Clerk asked for time off to do a humanitarian trip to Mexico this
summer from July 31 to August 10. Approved by the council. Clerk will
be in email contact almost daily with the city, should anything come up.
Schlenner, Wenner letter in the council packets informs the council of
accounting law changes for the city.
Liquor Store revenue (or lack thereof) was discussed. The council again
wants to have a fixed cost list to show actual costs to the city. The
mayor and council liaison will be meeting with the manager to talk over
this issue and others the council has with the Liquor Store.
A motion by Dick Paggen, seconded by Mike Odden to adjourn was made at
9:35 p.m. AIF
Respectfully submitted by Victoria Statz, City clerk.
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City Council Meeting Minutes (Approved)
February 12, 2007
Present at the meeting: Dick Paggen, Kim Ebnet, Mike Odden, Lloyd
Rausch, Ernie Schmit, Vicki Statz, Louise Winkler, Scott Lange, Pat
Meier, Louis Walz, Janelle Kendall, Matthew Quinn, Linda Breth, Mary
Stalberger.
Meeting was called to order by Mayor Ernie Schmit at 7 p.m.
Motion to approve checks was made by Lloyd Rausch, seconded by Dick
Paggen. AIF
Motion to approve minutes from January 8 meeting was made by Kim Ebnet,
seconded by Dick Paggen. AIF
Liquor Store report was given by Manager Pat Meier. The council
would like to look at what the liquor store fixed costs are.
The liquor store will be open on Sunday, Feb 18th for the Daytona 500.
February 12,
2007 LIQUOR STORE REPORT
GROSS RECEIPTS
JANUARY 2007
$ 25,634.55
GROSS RECEIPTS, JAN $25,634.55
DECEMBER 2006
$ 27,791.85
JANUARY 2006
$ 27,144.86
07 YTD
EXPENSES $ 22,252.76
YTD NET
PROFIT-LIQ. $
3,381.79
NET PROFIT LOTTERY
$ 540.07
GT BANK 2/01/07
$ 16,584.18 TOTAL
REVENUE $ 3,921.86
Motion was made by Mike Odden, seconded by Lloyd Rausch to put $10,000
from the lottery revenue into a CD for up to 12 months, whichever has
the best rate of return. AIF
Fire Department report was given by Fire Chief Pat Meier. The Truck
Fund has $51,028.32. A motion was made by Dick Paggen, seconded by Kim
Ebnet to put $40,000 of the fund into a CD for 12 months. AIF
IC training is going well. Mayor Schmit and the Maintenance Dept is
also attending these training sessions. Three firefighters (one now and
two in the next few months) will be retiring from the Fire Dept. There
will be a ad put in the Enterprise for new firefighters.
Motion by Mike Odden, seconded by Dick Paggen to approve four
firefighters to attend state FD Convention in Brainerd. Cost will be
$680. AIF
Motion by Kim Ebnet, seconded by Lloyd Rausch to send from four to six
firefighters to the Lake Region Fire School March 31 at Morris. Cost
will be $20 per person AIF
There will be a state fire relief board school in Brainerd, April
14-15. Motion to send up to five firefighters for 12 hours of training
was made by Mike Odden, seconded by Kim Ebnet. Classes will be on
by-laws, fiduciary responsibility, and accounting. Two trustees, the
sec/treas and other officers are to attend. AIF Kim Ebnet, Ernie Schmit
and Vicki Statz are to have a meeting with the Fire Relief board before
they go to the class in April.
Volunteer Fire Board Association of MN Ins has a very inexpensive
supplemental insurance policy for dismemberment the fire department
would like to take. Cost is $185/year. Motion made by Lloyd Rausch,
seconded by Dick Paggen to have the Fire Dept get this insurance. AIF
The Fire Department received a $200 reimbursement check from Central MN
EMS Region for 2006.
Raising fire rescue rates was talked about. Pat is to check what area
towns are charging. Also longevity rates was discussed, those who have
been on the department for 10 years or longer to get a higher rate of
pay. No action was taken at this time on changing rates.
Elections for the Relief Association and Fire Dept was held. This is
the list of Firefighters and Office Holders
2007 Holdingford Firefighters Relief Officers
President Doug
Paggen
Secretary Doug Burt
Vice-President
Dorine Rausch
Trustee Bruce Gerads
Treasurer Doug
Marstein
Trustee Keith R. Hommerding
Ex-official members to the Board of Trustees:
Fire chief
Patrick J. Meier
Mayor
Ernie Schmit
Clerk
Vicki Statz
2007 Holdingford Fire Department Chain of Command
(Fire Entry Personnel – E; Fire Ground and Transportation – GT;
Medical Training – M)
EGTM
Patrick J. Meier
Fire Chief
EGTM
Doug Marstein
Deputy Chief, Safety Officer
GTM
Steve Ebnet
Deputy Chief, Safety Officer
EGTM
Dean Sowada
Assistant
EGTM
Bruce Gerads
Assistant
EGTM
Dan Gerads
Assistant
EGTM
Dorine Rausch
Medical Officer
EGTM
Keith Hommerding Captain
EGTM
Bill Brinker
Captain
EGT Brian Maine
EGTM Matt
Kuklok EGTM
Doug Legatt
EGTM Doug Burt
EGTM Steve
Stoermann EGTM
Dylan Risberg
EGT Gary Opatz
EGTM David
Yurczyk GTM
Missy Breth
EGTM Steve
Feldewerd EGTM
Chad Sandstrom
GTM Kelly Kobernusz
EGTM Doug Paggen
EGTM Jason
Anderson EGTM
Laurie Fiedler
Mayor Ernie Schmit gave his mayor’s report. See report at end of
minutes.
Old Business
Discussion on the parcel split of Lots 5 and 6, Block 4 of Baker’s
Addition, Wardville. On the opinion of the city attorney, a motion was
made by Kim Ebnet, seconded by Dick Paggen to deny the split of Lots 5
and 6. Doing so would cause a non conforming use of Lot 5. AIF A letter
will be sent out to the owner of the Lots.
Scott Lange reported on Well 2. It is back on line with the new
wireless system with Surfsota. They will watch it for the next couple
weeks to make sure all the “bugs” are worked out of the system, then
will put on Well #3 and abandon Well #1. When Well #1 is abandoned, the
test wells will also be closed up.
Payment #3 on Well #3 from Traut Wells was presented for payment. Item
#2, Well House Modifications was the only item presented. A motion was
made by Lloyd Rausch, seconded by Mike Odden to pay $9,785. AIF
Preferred Controls payment on Well #3 was also presented for payment.
90 percent of total contract is $24,345. A motion was made by Kim
Ebnet, seconded by Dick Paggen to pay this 90 percent. AIF (Total of
contract is $27,050).
Discussion on reclaiming dog fees that was tabled at the January
meeting was discussed. It was decided on a motion by Kim Ebnet,
seconded by Dick Paggen that if a dog is picked up by our city
employees, a $20 fee would be charged to reclaim the dog here in the
city. AIF. Reclaiming a dog from the Tri-County Humane Society will
stay at $50 charge. This fee will need to be paid to either the city
clerk, Victoria Statz, or the mayor, Ernie Schmit BEFORE the dog will
be released from the Tri-County Humane Society. The owner will need to
have a signed receipt from either the mayor or city clerk before the
humane society will release the dog to the owner.
The snow bird rate was discussed and no action was taken on changing
the new rate.
Both bulk plant properties owned by the city were sold to the
respective leasers. D & D Oil finalized their leased property on
Friday Feb. 2, 2007 for $15,281 ($1 per square foot). Gerads Oil
finalized his purchase of leased property on Wednesday, Feb. 7, 2007
for $9,366 ($1 per square foot).
New Business
Stearns County Attorney, Janelle Kendall gave the city of Holdingford
the 2006 prosecutions they handled for the city. There was a total of
37 cases handled by the attorney’s office, 34 misdemeanors and 3 gross
misdemeanors.
The Commercial Club requested two resolutions from the city council for
raffles to be held. Resolution 07- 02-12-01 was passed on a motion by
Kim Ebnet, seconded by Mike Odden to permit the Commercial Club
to hold a raffle on April 21st, with the drawing to be at TK’s
Restaurant at 8:30 p.m. on April 21st. This raffle is to raise
money for a “Welcome to Holdingford” sign at the south end of town, on
Co Rd. 9. AIF
Resolution 07-02-12-02 was passed on a motion by Lloyd Rausch, seconded
by Kim Ebnet to allow the Commercial Club to hold a drawing and bingo
during Holdingford Daze, Saturday, July 14th, 2007. Drawing will be
held at 9 p.m. in front of the Liquor Store. AIF
For Holdingford Daze, the city will be paying for the extra dumpster
($300), extra sheriff’s duty people ($40/hour), and the city will pay
half of the Porta Potty bill (approximately $400) on a motion by Kim
Ebnet, seconded by Lloyd Rausch. Kim, Lloyd, Mike voted yes, Dick
abstained.
Linda Breth from Helping Hands requested a resolution to hold a raffle
during Holdingford Daze. Resolution 07-02-12-03 was made by Mike Odden,
seconded by Dick Paggen to allow Helping Hands Outreach to Elders to
hold a “get away” raffle on Saturday, July 14th, 2007, Holdingford
Daze. AIF First prize will be a trip to Las Vegas, second prize a
weeks’ stay at Quadna.
There was a broken fire hydrant at the south east end of Park Street.
It was decided by Pat Meier, Ernie Schmit, the Maintenance men that the
fire hydrant in the low land was not needed by the city. It was taken
out and the water main was repaired with the help of Larson Excavating.
Council reviewed the annual employee reviews. Anna Philippi will be
getting back pay. Her 6 month probation ended in October, 2006, and her
employee step went from E-0 to E-1 at that time. In April, 2007 her
rate will go from E-1 to E-2 based on the liquor store manager’s
recommendation. E-0, 2006 rate is $8.69/hr, E-1, 2006 rate is 8.88; E-1
rate for 2007 is $9.15/hr; E-2 rate for 2007 is $9.32.
A motion to give Anna back pay from Oct. to Dec at E-1 2006 rate and
from Jan to present at E-1 2007 rate was made by Lloyd Rausch, seconded
by Dick Paggen. AIF
Resolution 07-02-12-04 supporting the design and building of the
covered bridge over Two River River by the Holdingford Lions Club and
the MN National Guard was made by Mike Odden, seconded by Kim Ebnet. AIF
Clerk Items:
Clarification on who cannot play pull tabs at the Municipal Liquor
Store. Bartenders, Liquor Store Manager and the person who signs the
lease may not gamble with pull tabs at that site at any time.
MCFOA (Municipal Clerks and Financial Officers Association) (Government
Training Seminar)GTS March Conference is held in Alex this year,
March 6 – 8. I have signed up to go.
Other Items:
There was discussion on possibility of renting out the Old Maintenance
Shop.
A motion to adjourn was made by Dick Paggen, seconded by Lloyd Rausch.
AIF Meeting adjourned at 9:10 p.m.
Respectfully submitted by Victoria Statz, City Clerk
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City Council Meeting Minutes
and
Four Public Hearings
January 8, 2007
UNAPPROVED
Present at the meeting: Dick Paggen, Kim Ebnet, Mike Odden, Lloyd
Rausch, Ernie Schmit, Vicki Statz, Louise Winkler, Scott Lange, Pat
Meier, Louis Walz, Bob and Donna Pueringer, Tim and Becky Kelly, Milt
Eiden, Sam DeLeo, Rob Hammerel.
Mayor Ernie Schmit called the public hearings to order at 7:05
p.m. There was discussion on raising water, sewer rates. The city
needs to keep up with expenses. Currently, with the bond payment for
the new water tower and sewer treatment plant, the city is not meeting
its obligations. Public hearing on water, sewer rates was closed
on a motion by Lloyd Rausch, seconded by Kim Ebnet. AIF
Public hearing on water/sewer hook up fees was opened at 7:25 p.m. It
was suggested that these hook up rates be raised $150 each. A motion
was made by Mike Odden seconded by Dick Paggen to close this public
hearing. AIF This public hearing closed at 7:27 p.m.
Public hearing on liquor license fees was opened at 7:27 p.m.
Discussion was held on why a 25 percent increase was proposed. Council
person Odden felt that the rates were too low to begin with when it was
first given out. The need to keep prices low for businesses in our town
was also mentioned. A motion was made by Kim Ebnet, seconded by Dick
Paggen to close this public hearing. AIF This public hearing closed at
7:35 p.m.
Public hearing on raising city council and mayor salaries was opened at
7:36 p.m. Mayor Schmit gave information on what other central Minnesota
cities pay their council and mayor. That information can be viewed at
city hall. It was suggested the salary be raised by $25 per month. A
motion was made by Lloyd Rausch, seconded by Dick Paggen to close this
public hearing. AIF This public hearing closed at 7:43 p.m.
Mayor Schmit called the regular meeting to order at 7:43 p.m. The city
clerk swore in the two newly re-elected council people, Mike Odden and
Lloyd Rausch and the re-elected mayor, Ernie Schmit.
Discussion was held on raising the minimum rates for both water and
sewer as well as raising the rate per unit over minimum. A motion was
made by Dick Paggen, seconded by Mike Odden to raise water and sewer
minimum rates by 50 cents each and raising the per unit over minimum by
one-half cent. AIF This means that starting with the next billing cycle
minimum rates go from $17.50 to $18 for both water and sewer for
residents and per unit rate over minimum will be increased from .03
cents to .035 cents. Non profit and for profit businesses will be
given the same rate percentage increases.
Hook up fees for new construction for water and sewer was discussed. A
motion was made by Mike Odden seconded by Kim Ebnet to raise the rate
$150 each to $900 for water hook up and $900 for sewer hook up, a total
of $1800. AIF
Liquor license fees was discussed. It was suggested a 25 percent
increase across the board for all liquor license holders. A motion was
made by Mike Odden seconded by Dick Paggen to raise the fees 25
percent. AIF The increases are now: On Sale, $500; Sunday Liquor
$312.50; Club License $500; 3/2 On Sale $46.88; 3/2 Off Sale $46.88.
One-day License $62.50; Wine License $125; Set-up License $125.
Salary increases for the council and mayor was discussed. A motion was
made by Kim Ebnet to raise the salary of the mayor $25/month and not to
raise the salary of the council people. There was no second to this
motion. A motion was made by Mike Odden seconded by Kim Ebnet to raise
the mayor salary $25. AIF Mayor salary will now be $200 per
month. Extra meeting salary rates will stay the same, $30 for all
members of the council.
A motion was made by Dick Paggen seconded by Lloyd Rausch to pay bills.
AIF The question came up as to why the City pays for a Post office box,
when residents who live within a half mile of the post office do not.
The city clerk will check into this.
A motion was made by Mike Odden seconded by Dick Paggen to approve
minutes of December, 2006 meeting. AIF
Liquor store report was given by manager Pat Meier. Also noted
for coming events that there will be a silent auction on Friday night
January 19th from 7 – 10 p.m. Deal or Not will be held on Friday,
January 26th, in the evening. There was discussion on whether city
employees can do pull tabs. Pat Meier stated that they cannot do pull
tabs but they can do the lottery. He said this includes council people
and any employees of the city. Pat is to remind employees of this
legality. It was requested that the council would like to see what the
average Friday night profits are versus doing a special, like Deal or
Not, etc., how the liquor store profits are positively affected by
doing these special events.
January 8,
2007 LIQUOR STORE REPORT
GROSS RECEIPTS
DECEMBER 2006
$
27,791.85 GROSS RECEIPTS, DEC
$ 27,791.85
NOVEMBER 2006
$
27,964.26
DECEMBER 2005
$
32,929.15
PREVIOUS
GROSS $ 315,456.13
06 YTD
GROSS $ 343,247.98
05 YTD GROSS
$
396,137.89 06 YTD EXPENSES
$ 339,606.82
DIF BETWEEN '05, '06
$
(52,889.91) YTD NET PROFIT-LIQ.
$ 3,641.16
LOTTERY YTD
DECEMBER 2006
$
449.75 NET PROFIT LOTTERY
$ 6,499.23
YTD 2006
$
6,499.23 TOTAL REVENUE
$ 10,140.39
GT BANK 12/11/2006
$
16,044.11
Fire Department Report was given by Fire Chief, Pat Meier. For the year
2006 a total of 82 calls were made. Brockway had 10; Holding had 28;
City of Holdingford had 34; Krain had 9 and one for Two Rivers. Of
these 82, 14 were fire; 60 were medical; 2 were hazardous condition; 2
were good intention calls; 2 were false alarms; 1 severe
weather/natural disaster; 1 special incident. $2,000 from the Relief
Association was donated to the city and $2,000 to truck fund. $1,000 to
firefighter family who is dealing with cancer, $3,000 in scholarships
(6 at $500). There was a $200 donation from the Phyllis Breth Family.
There will be training this week Thursday from 6 – 10 p.m. on incident
and command training. Fireboard annual meeting set for Tuesday,
January 30th.
A motion was made to use the $2,000 donation from the Fire Relief
Association to pay for the second civil defense severe weather siren
was made by Lloyd Rausch, seconded by Mike Odden. AIF. This siren is
going to be placed at the south end of Veteran’s Park.
A motion was made by Kim Ebnet seconded by Lloyd Rausch to accept a
$2,000 donation for the Special Truck Fund. AIF
Mayor Schmit gave his report. (See attached at end of minutes).
Kim Ebnet shared with the council her information from the Initiative
Foundation training for newly elected council people or for those who
have never gone to a training session.
Scott Lange reported on Well #3 progress. From Traut Wells, it is
drilled, pumped, developed and ready to go Avon Electric is
waiting for a water meter. Communication between the well and water
tower was put in today by Avon Electric and Surfsota. When the meter is
put in, Well #2 can be put back into service, then take out the pump
from Well #1 and put in Well #3.
Traut Wells sent an invoice for work completed up to this point,
$9,500.01, Motion made by Dick Paggen seconded by Lloyd Rausch to pay
this bill. AIF
Sam DeLeo and Rob Hammerel came before the council to split parcel
Block 4, Lots 5 and 6 in Backer’s addition to Wardville. The council
would like to get legal council on this before okaying. A motion was
made by Mike Odden seconded by Dick Paggen to table this until the next
meeting. AIF The council told them they will have an answer at the next
meeting.
The council went over the Fee Schedule for 2007. Other changes besides
those already duly noted were: Dog fee for those dogs that are either
spayed or neutered the yearly tag fee remains at $5. For those dogs
that are not spayed or neutered the fee will be $20 starting with tags
bought for 2008. This change was made on a motion by Dick Paggen
seconded by Kim Ebnet. AIF Dog owners will have to show proof of this
along with rabies vaccination. Reclaiming fee was tabled till next
meeting on a motion by Dick Paggen seconded by Lloyd Rausch. AIF
Rates for hall rental and kitchen did not change on a motion by Lloyd
Rausch seconded by Kim Ebnet. AIF Park fees will remain the same on a
motion by Dick Paggen seconded by Lloyd Rausch. AIF
There was discussion if there were any homes not being charged
water/sewer within the city limits that should be. Joel Imholte home
needs to be billed the council stated.
During the months snow birds are gone, the increase will be from
$10/month to $20/month for water/sewer on a motion by Dick Paggen
seconded by Kim Ebnet. Dick Paggen, Kim Ebnet, Lloyd Rausch voted yes,
Mike Odden voted no. Motion passed. This will go into effect the
fall/winter of 2007.
Late utility fee will stay the same on a motion by Mike Odden seconded
by Kim Ebnet. AIF
Election judge pay was changed last fall when it was noted Krain
Township was paying their judges $10/hour for head judge and $8/hour
for all other judges. Krain Township and City of Holdingford have
combined polling places.
Mileage rates paid for doing city business with personal vehicles will
be increased to .45/mile on a motion by Kim Ebnet seconded by Dick
Paggen. AIF
Fire rescue rates were tabled on a motion by Dick Paggen seconded by
Kim Ebnet. AIF They want to talk to Pat Meier about this first.
All other rates will stay the same (use of city Maintenance machinery,
men, water usage other than in city fees).
Building permit fees were tabled at this time.
A motion was made by Dick Paggen seconded by Kim Ebnet to raise the
monthly fee for the Webmaster to $75, a $25 increase. All voted yes
except Mike Odden abstained.
Depositor for the City of Holdingford will be Stearns Bank –
Holdingford N.A. Newspaper of official notice will be Stearns-Morrison
Enterprise only. These were the only changes made for official
retention on a motion by Kim Ebnet seconded by Lloyd Rausch. AIF
A motion was made by Mike Odden seconded by Lloyd Rausch to move the
city clerk from “I” Step 2 to “I” Step 3 on the pay scale after her
anniversary of hire date. AIF
A motion was made by Kim Ebnet seconded by Mike Odden to raise
Assistant Manager of the Liquor Store from “F” Step 2 to “F” Step 3. AIF
The mayor and council liaisons will be doing the yearly review on city
maintenance employees and Fire and Liquor.
Authorization for use of the city’s debit card is with the city clerk,
Vicki Statz with a $ limit of $500 and the city’s use of the Sam’s Card
to the city’s utility employee, Kathy O’Hara with a $ limit of $500 was
made on a motion by Mike Odden seconded by Kim Ebnet. AIF
The net profit in the 2007 budget of $17,600 for the municipal liquor
store was discussed.
Mike Odden shared more information on the newly formed Historical
Society for the Holdingford area. They will have a guest speaker, Mr.
Tim Glines, Manager of Outreach Services from the Minnesota State
Historical Society at their next meeting, Monday, February 5, at 7 p.m.
Motion to adjourn was made by Kim Ebnet seconded by Dick Paggen. AIF
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