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City Council Meeting Minutes (Unapproved)
February 13, 2012
Present at the meeting: Kim Ebnet, Mike Odden, Lloyd Rausch, Susan Marstein, Ernie Schmit, Vicki Statz, Scott Lange, Pat Meier, Keith Hommerding, Colin Marcusen, Robin and Larry Johnson, Gordon Sjaaheim, Mary Stalberger, Cheryl Foster.
Mayor Ernie Schmit called the meeting to order at 7:00 p.m.
Holdingford City County Assessor, Cheryl Foster presented the assessment summary to the council. There were nine homes sold in Holdingford in 2011. Residential assessments remain unchanged for 2012. Commercial/Industrial was lowered 4 – 6 %, apartments up 2.5%. The Board of Equalization will have its meeting on Thursday, April 12, 2012, 7 p.m. city hall, Holdingford. Anyone who would like to challenge their home valuation may do so at this meeting.
Motion to approve checks was made by Kim Ebnet, seconded by Sue Marstein. AIF
Motion to approve bank reconciliation for January 2012 statements was made by Lloyd Rausch, seconded by Mike Odden. AIF
Motion to approve electronic transfers, debit card purchases was made by Sue Marstein, seconded by Lloyd Rausch. AIF
Motion to approve minutes of the January, 2012 council meeting was made by Mike Odden, seconded by Sue Marstein. AIF
Liquor Store report was given by manager Pat Meier. Gross receipts were $29,495.79 with expenses of $34,438.48. Lottery for YTD is $729.93. Coming events are Sunday Racing and fun runs, meat raffle will be Friday, Feb. 24th starting at 6 p.m. There is Friday $1 beer.
Fire Department report was given by newly elected Fire Chief, Keith Hommerding. The council approved of the new chief on a motion by Kim Ebnet, seconded by Mike Odden. AIF. Approval of the Chain of Command for 2012 for the Fire Department was approved on a motion by Sue Marstein, seconded by Mike Odden. AIF Fire Chief Keith Hommerding, Deputy Chief and Safety Officer: Pat Meier; Assistant Chiefs; Bruce Gerads (Truck), Dan Gerads, (Training); Dorine Rausch, Medical and Secretary); Captains: Dylan Risberg, (Training); Kelly Kobernusz, (Equipment).
There has been 15 calls as of today (February 13, 2012). We are training in ice/water rescue. There will be a controlled house burn on Saturday, March 31, 2012. The Technical College class will also be in attendance along with other fire departments. We have completed the 1st Responder refresher course for the 2 year certificate. Two new people have applied for positions on the Holdingford Volunteer Fire/Rescue Department. They have been accepted pending background checks. With the addition of the two new applicants, we will now have 24 volunteer firefighters.
The Holdingford Firefighter Annual Breakfast will be Sunday, March 11, 2012 at City Hall.
Mayor Ernie Schmit gave his report. See end of minutes for details.
Scott Lange gave updates on the Street Project and the WWTP. WWTP pay application #6 for Rice Lake Construction in the amount of $32,110.00 was approved on a motion by Sue Marstein, seconded by Lloyd Rausch. AIF
Scott went over Change Order #2 WWTP with the council. There are 12 separate change order items. The council approved all of them except No. 6. Motion to approve Change Order No. 2, less Item 6, was made by Sue Marstein, seconded by Kim Ebnet. AIF The cost of this change order is $44,844.00.
Scott went over a sample Flood Plain Management Ordinance the City of Holdingford is considering. The council approved of a public hearing on adopting the Flood Plain Management Ordinance on Monday, March 12, at 7 p.m. city hall on a motion by Lloyd Rausch, seconded by Sue Marstein. AIF.
The council agreed to have a letter along with a punch list of unfinished items in the Ridge Way Development sent to Tim Berscheid, owner.
Mary Stalberger came before the council to request several gambling licenses. Helping Hands Outreach requested a gambling license for a raffle for Holdingford Daze. Motion to approve was made by Mike Odden, seconded by Lloyd Rausch. AIF
Holdingford Commercial Club requested a gambling license for a Pot O Gold drawing to be held on Saturday, July 14, 2012 during Holdingford Daze. Motion to approve was made by Kim Ebnet, seconded by Sue Marstein. AIF
Holdingford Commercial Club requested a gambling license to hold bingo during Holdingford Daze, Saturday, July 14, 2012 at the American Legion. Motion to approve was made by Sue Marstein, seconded by Mike Odden. AIF
Janelle Kendall, Stearns County attorney sent her annual report on Holdingford. In 2011 there were 25 Misdemeanors and 2 Gross Misdemeanors. In comparison, 2010 Holdingford had 31 total prosecutions. 2011 Misdemeanors consisted of DUI/DWI; No MN License; No Insurance/Proof of Insurance; Speeding; Inattentive Driving; expired Plates/tabs, Illegal Consumption. Gross Misdemeanors were DUI/DWI.
The council was made aware of the sewer backup that happened on Saturday, Feb. 4, 2012 at the Jessie Scepaniak home. It has been turned in to the city’s insurance.
Jeremy Freudenrich, the city’s maintenance supervisor is to work with the city of Avon or Albany on setting up an agreement to rent their sewer jetting machine should the occasion arise that there would be another sewer back up.
Moonshiner’s Still and Grill owners, Robin and Larry Johnson came before the council to set up a payment plan for their delinquent utility bill. They agreed to pay $200/week on their delinquent bill and also keep current with their current monthly bill. Motion to accept this payment plan was made by Mike Odden, seconded by Lloyd Rausch. AIF
Moonshiner’s will be voluntarily relinquishing their liquor license on Wednesday, February 15, 2012 to the city. They requested to have a 3.2 and a set up license. Motion to approve these licenses was made by Kim Ebnet, seconded by Mike Odden. AIF The city clerk will be prorating the unused portion of the liquor license and the 3.2 and set up license to the end of June, 2012.
Adam Krebs, Maintenance Specialist has been with the city for 6 months. His 6 month review was gone over by the council. On a motion by Kim Ebnet, seconded by Sue Marstein, Adam will be moved up one pay step from H-0 to H-1. AIF His 6 month anniversary date is February 22, 2012.
Delinquent utility billing list is: Ed Ehrlichmann; Jayson Burgardt; Bret Larson; Diane Young; Moonshiner’s Still and Grill; Jayme Opatz; Matt Philippi; Mike Fandel.
Motion to adjourn was made by Sue Marstein, seconded by Mike Odden. AIF Meeting adjourned at 9:34 p.m.
Respectfully submitted,
Victoria Statz
City Clerk/Treasurer
City of Holdingford
City Council Meeting Minutes (Approved)
January 9, 2012
Present at the meeting: Kim Ebnet, Mike Odden, Lloyd Rausch, Susan Marstein, Ernie Schmit, Vicki Statz, Scott Lange, Pat Meier, Dorine Rausch.
Mayor Ernie Schmit called the meeting to order at 7:00 p.m.
Motion to approve checks was made by Sue Marstein, seconded by Lloyd Rausch. AIF
Motion to approve bank reconciliation for December, 2011 statements was made by Lloyd Rausch, seconded by Sue Marstein. AIF
Motion to approve electronic transfers, debit card purchases was made by Sue Marstein, seconded by Kim Ebnet. AIF
Motion to approve minutes from public hearing on Truth in Taxation was made by Mike Odden, seconded by Sue Marstein. AIF
Motion to approve minutes from public hearing on vacating alley at 131 River Street was made by Lloyd Rausch, seconded by Kim Ebnet. AIF
Motion to approve minutes of the December, 2011 council meeting was made by Lloyd Rausch, seconded by Kim Ebnet. AIF
Liquor Store report was given by Pat Meier. Gross revenue for December was $36,408.79 with expenses $25,044.14. There was a LMCIT insurance refund for the Liquor Store of $3,305.22. YTD lottery was $3,863.08 and inventory with a negative $5,000. Ending balance for the L.S. was $11,408.38
Events in progress are dart league, Saturday card league, Tuesday bingo and Friday $1 beers. Fun runs will be starting this month.
Fire Department report was given by Pat Meier, Fire Chief. Three of the firefighters are finishing up their FFI training in Bowlus. One is testing out in the physical part. Calendar fund raiser has brought in around $2,400 for Fire Relief fund. There are two new applications that are being processed.
Bylaws for the Fire Department were gone over. Minor changes were made. Motion to approve the bylaws with corrections was made by Kim Ebnet, seconded by Mike Odden. AIF Councilwoman Marstein will make the corrections and then forward it to the city.
Mayor Ernie Schmit gave his Mayor’s Report. See end of minutes for details.
Old Business
Scott Lange brought before the council Rural Developments $578,000 grant agreement for council approval and the mayor’s signature. This will help with the financing of the street project in the south end of town. Motion to enter into grant agreement was made by Mike Odden, seconded by Kim Ebnet. AIF
Scott also had two pay applications: one for Rice Lake Construction on the WWTP. Motion to approve pay app #5 in the amount of $35,005.12 was made by Sue Marstein, seconded by Kim Ebnet. AIF
The second pay request is for SEH for engineering in the amount of $13,151.10. Motion to approve this invoice was made by Lloyd Rausch, seconded by Mike Odden. AIF
Rural Development has agreed to the upgrading of infrastructure of the southern part of town. Scott will set up a meeting with the mayor, maintenance men to go over in detail this upgrade.
The FEMA (Federal Emergency Management Agency) has their flood plain plan for the City of Holdingford. The city will need to adopt an ordinance on this flood plain information. Scott will be bringing a preliminary ordinance to the February meeting. Once the ordinance is adopted, those residents who are in this flood plain will be able to get flood plain insurance. More information will be forthcoming in the next few months.
Street signs for Park Street were discussed. When the southern part of town has its infrastructure design completed, the council will have an answer as to where the streets signs will be needed.
LMCIT (League of MN Cities Insurance Trust) has refunded to the city $8,881, of which the Liquor Store was refunded $4,013.32. This helped the bottom line for L.S. revenue for the year.
Tabled from last month’s council meeting was the vacation section in the Personnel Manual. Vacation will now be on an accrual basis based on the employee anniversary hire date. They discussed having roll over hours to be up to 40 hours per year. Vacation leave may be used as earned. Motion to accept these changes were made by Lloyd Rausch, seconded by Kim Ebnet. Voting yes: Kim Ebnet, Lloyd Rausch, Sue Marstein. Voting no was Mike Odden.
New Business
Stearns County Municipal League of Cities meeting will be Tuesday, January 17, in Eden Valley.
Schedule of Fees was gone over for 2012. See the attached new Schedule of Fees. Motion to accept the 2012 Schedule of Fees was made by Kim Ebnet, seconded by Sue Marstein. AIF
Residents who are delinquent (3 or more months behind) in their utility payments are: Ed Vail, Bonnie Gertken, Luke Nienaber, David Kuhl, Moonshiner’s, Mara Glader, Kelly Strand, Kevin Feia, Jane Stodolka, Jayson Burgardt, Courtney Lange, and Jayme Opatz. It was decided by the council that starting next month, (February), those who are on the delinquent list, in order to not have their water shut off, must pay half of their total utility bill.
Motion to move the City Clerk from Step 4 to step 5 Group J on her anniversary date, was made on a motion by Mike Odden, seconded by Lloyd Rausch. AIF
Discussion was held on the marquee, if there should be allowed advertising by Commercial businesses, etc. When the marquee was first discussed, the city agreed to pay for the electricity. We were told it would be about $30/month. Overall, the cost has been at least twice that per month and the Commercial Club felt one way to help the city out was to have paid advertising on the marquee. Several on the council are not in favor of having advertising by Commercial businesses. It was put up for advertising community events. Sue Marstein will take information back to the Commercial Club for further discussion.
Minnesota Municipal Beverage Association has its annual instructional boot camp in April. Councilperson Sue Marstein, being the L.S. liaison, has agreed to attend. Motion to send Liquor Store Manager & Councilperson Sue Marstein, being the L.S. liaison, at the expense of the Liquor Store was made by Mike Odden, seconded by Lloyd Rausch. AIF
If Liquor store manager will not go, Sue Marstein will take one other employee from the Liquor Store.
Motion to adjourn was made by Kim Ebnet, seconded by Sue Marstein. AIF Meeting adjourned at 10:20 p.m.
Respectfully submitted,
Victoria R. Statz
City Clerk, Holdingford