Holdingford City Council Meeting Minutes (unapproved)
August 11, 2014
Mayor Ernie Schmit called the meeting to order at 7:00 p.m. and the pledge of allegiance was recited.
Present: Ernie Schmit, Lewis Becker, Susan Marstein, Mike Odden, Lloyd Rausch, Sandra Meer, Keith Hommerding, Jeremy Freudenrich, Patrick Meier, Dorine Rausch, Scott Lange, Eric Berscheid, Rob Berscheid, Tim Berscheid, Kayla Ebnet, Gordy Sjaaheim, Mark Solarz, and Duane Towle.
Motion to approve checks was made by Sue Marstein, seconded by Lewis Becker. AIF
Motion to approve electronic transfers and withdrawals was made by Sue Marstein, seconded by Lewis Becker. AIF
Motion to approve bank reconciliation for July 2014 bank statements was made by Lloyd Rausch, seconded by Mike Odden. AIF
Motion to approve minutes of July City Council meeting was made by Sue Marstein, seconded by Mike Odden. AIF
Municipal Liquor Store report was given by Pat Meier. Gross profits for July = $45,951.56. Expenses = $45,418.75. YTD lottery = $2,176.91. Expenses were higher due to a large amount of backroom inventory that was bought on special. The front wall repair should be completed next week after the cement basecoat cures and stucco is put on. The inside wall has been painted and wane’s coat put up. Pat will ask for a price quote to stucco the outer north side wall to match the rest of the building. The convection oven is still being used on a trial basis. Budget meeting will be at 4:00pm on August 19th. Sue Marstein made a motion to close the Liquor Store bank account and transfer the balance into the general bank account per the auditors’ recommendation. Lewis Becker seconded the motion. AIF
A sign has been posted for old TV’s that are for sale but has not generated interest. Lewis Becker made a motion to dispose of the three old TV’s that were no longer used in the Liquor Store if they cannot be sold in a reasonable amount of time. Lloyd Rausch seconded the motion. AIF
Fire Department report was given by Chief Keith Hommerding. 41 calls this year to date include four fires, 28 medical, eight false alarms (good intent) and one unauthorized fire.
The Fire Relief Association is completing an audit again this year due to legislative changes. The State called for an audit on the gambling portion of their financials.
Four new firefighters will begin Firefighter 1 and Firefighter 2 training.
The Fire Department was awarded a FEMA grant of $31,400 for an air compressor and equipment. Sue Marstein made a motion to order the air compressor and new tanks that the FEMA grant will cover. Mike Odden seconded the motion. AIF
The department is waiting to hear if they will also be awarded additional grant money for new air packs. The department received notification that they were not awarded DNR grant money.
Last month’s training included a car fire burn. This months’ training will be on the kitchen fire trailer, which will be showcased at the Community Picnic on August 24th. The State is reallocating unused training dollars and some may be available for Firefighter 1 and Firefighter 2 training for the new firefighters.
Budget meeting was set for Wednesday, August 27 at 7pm
The department is available backup for City of Bowlus when they drain the city water tower and need to fill tankers.
Emergency Manager Dorine Rausch will be taking another class at Camp Ripley on August 25-26 and has completed all the online course work for the class.
Maintenance Report was read by Mayor Schmit. Broken pipes were repaired on sprinkler system at the ball field. Quarterly mercury samples from the Wastewater Treatment Plant were sent in. All curb stops for natural gas project were located and low curb stops were raised to be flush with the ground. Damaged sign post on 4th and Washington was fixed, stop sign re-mounted, and new street sign ordered.
Air relief valve on front end loader was replaced. Sprayer pump for chemical weed sprayer and chain hoist for lifting main lift station pumps were purchased.
Mayor Ernie Schmit gave his Mayors’ Report. See end of minutes for details.
No Council Report.
Clerk Sandra Meer reported attending Region 3 Clerk’s meeting in Osakis on July 24th. Speakers were from Minnesota Department of Employment and Economic Development (DEED), Center for Small Towns and the League of Minnesota Cities. The quote for a phone system for the security dialer in the main lift station will be approximately $50 per month through Integra. Reminder that the Primary Election is tomorrow and polls are open from 7am-8pm and filing for a council or mayoral position closes at 5:00pm on Tuesday, August 12th.
Kayla Ebnet and Mark Solorz reported on the softball tournament that took place during Holdingford Daze. Total revenue = $3830.22. Total expenses = $3,488.37 Total profit after taxes = $198.11. There is leftover product that they are planning to sell at a co-rec tournament scheduled for September 6th. The Holdingford Daze tournament was a one day men’s tournament that brought seven teams to town and received many compliments. Ebnet and Solorz established the Holdingford Softball Association and plan to host the annual tournament as well as a summer league. Once the softball association is established the city would like to have them pay for the field upkeep and associated costs. Sunset Electric was contacted for a quote for new lights. A softball player offered to donate money for an outfield fence topper and foot marker signs for the field.
Mike Odden made a motion to approve a one day liquor license for the September 6th co-rec tournament. Lewis Becker seconded the motion. AIF
The council thanked Kayla Ebnet and Mark Solorz for the financial report and their initiative to organize the tournament in July and again in September.
Scott Lange from SEH submitted final pay applications for the 2011 Street & Utility Project and the 2012 Street & Utility Project. Lange noted the 2011 pay application included a compensation change order for a reduction of $85,847.08 under the budgeted amount and the 2012 pay application reflected a compensation change order of $5,417.45 over budget. Scott Lange proposed that the council approve the final pay estimates with three conditions that include; Larson Excavating providing final paperwork and submitting an IC-134; US Rural Development approving the pay applications, and informally retaining $5,000 until fertilizing is completed by Larson Excavating. Sue Marstein made a motion to approve the final pay application for the 2011 Street & Utility Project for $39,367.83 and the 2012 Street & Utility Project for $66,294.82 with three stipulations; approval from US Rural Development; submission of final paperwork and IC-134 form by Larson Excavating; and retainage of $5,000 until specified areas are fertilized. Lewis Becker seconded the motion. AIF
Drainage issues on 100 block of Plymouth Street and the 500 block of Second Street will be redone and costs to raise the curbs will be absorbed by SEH.
Scott Lange addressed the issue of water and cleaning screens at the Wastewater Treatment Plant (WWTP. The pump drew water from clarifier and ran two chemical feed systems and was used to flush and clean screens. The pump has had problems keeping up. Several options were looked at including connecting into water system from 4th Street along the ditch, directional drill across trail and hook up in the WWTP at a cost of approximately $39,000; connecting at corner of Meadow Street & 3rd, directional drill under trail and hook up to the plant; or going down middle of 1st Street and tie into water main. The council was looking for a less expensive way to get water to the plant and replace the pump. Scott Lange recommended waiting until the September meeting so more information, quotes and options could be researched.
Lloyd Rausch made a motion to approve SEH claim #283636 for $504.00. Mike Odden seconded the motion. AIF
Tim Berscheid asked to have pins set for location of new parking area and sidewalk on Main Street lot. Robb Berscheid presented drawing and layout of new building for Everything Signs. Front and south side will have stucco finish, back and north side will have steel. Building includes rental space and room for a drive through between restaurant and new building. Color schemes are not set yet. Building Inspector Nancy Scott requested an architectural drawing on the building along with the engineering design. The architectural drawing is estimated at $9,700 and Berscheid said the cost was prohibitive and unnecessary and was not required when Berkon or Scepaniak originally built. The State said the requirement was up to the building inspector. Mayor will check with other commercial properties and the building inspector. Sue Marstein made a motion to waive the city’s $1,800 water & sewer hookup fee in exchange for Everything Signs paying for curb and gutter along with the sidewalk. Lewis Becker seconded the motion. Voted in favor; Marstein, Rausch, and Becker. Opposed; Mike Odden.
Lloyd Rausch made a motion to approve the building design and site plan for the new building which will be located on Main Street to satisfy Everything Signs Development Agreement for TIF District 4. Mike Odden seconded the motion. AIF
Quotes for a water softener system were received from Finken Water Center for $4,099.00, Rippling Plumbing for $4,325.00, Duane Towle for $4,093.00, and Hommerding Plumbing and Heating for $3,914.63. Duane Towle also offered a lease program for 48 months at $95 per month plus installation which included a nine year maintenance plan. Leased cost would total $5,010. Lloyd Rausch made a motion to table the water softener issue until next month to check on warranty options with the other quotes. Lewis Becker seconded the motion. AIF
There was discussion on transferring budgeted funds and a budget revision. Mike Odden made a motion to transfer $10,000.00 from capital outlay to the Parks savings account for the bathroom shower facility. Sue Marstein seconded the motion. AIF
Sue Marstein made a motion to transfer $22,383.00 from the Water Fund to the Rural Development Reserve account. Lewis Becker seconded the motion. AIF
Mayor Schmit noted future budget consideration should be made to paint the water tower and tuck point the City Center building. The final payment to Larson Excavating will be from the general account and any additional budgeted amount will be put into reserves.
Since the regularly scheduled October City Council meeting falls on Columbus Day which is a legal holiday and will have to be rescheduled and both the mayor and clerk will be out of town that week, the council agreed to schedule the monthly council meeting on the preceding Monday, October 6, 2014.
On recommendation from the auditor, mileage logs for each of the city vehicles were discussed and reviewed. Lewis Becker made a motion to approve the vehicle log form, which should be filled out when city vehicles are driven out of Holdingford and when the gas tanks are filled. Mike Odden seconded the motion. AIF
Sue Marstein requested that the city get a quote from Landmark Stucco for the exposed areas on the City Center after the raised sidewalk, steps and angle were removed.
The Parks budget meeting will be at 6:00pm on August 27th. The Office budget meeting will be August 20th at 3:30pm and the Maintenance budget meeting will be scheduled within the next two weeks.
No quotes were received yet to convert the city buildings to natural gas. Issue tabled until next meeting.
Council noted property clean up request on Louis Walz property that’s visible from Cedar Street and check on camper behind Opatz rental property on Washington Street.
The City should have a rental property agreement in place for parties who want to rent the shelter at Veteran’s Park or the City Center, so guidelines are clearly stated, the City is not held liable and damages are accounted for. A sample rental document from the League of Minnesota Cities was reviewed and others from neighboring entities will be solicited for next month’s meeting.
Residents who are delinquent on their utility payments are: Katie Severson, Corey Johnson, Kevin Feia , Steve Horvath, Derek Woidyla, Mara Glader, Jayme Opatz, Jean Lashinski, Jesse Johnson, Roger Jensen, Brandon Cottrell, and Melissa Gaebel.
Motion to adjourn was made by Sue Marstein, seconded by Lewis Becker. Meeting adjourned at 9:50 p.m.
City Clerk, Holdingford
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Holdingford City Council Meeting Minutes (Approved)
July 14, 2014
Mayor Ernie Schmit called the meeting to order at 7:00 p.m. and the pledge of allegiance was recited.
Present: Ernie Schmit, Lewis Becker, Susan Marstein, Mike Odden, Lloyd Rausch, Sandra Meer, Keith Hommerding, Dorine Rausch, Tony Stalberger, Scott Lange, Ron Scegura, Nancy Scott, Molly Thompson, Linda Zapzalka, Kim Ebnet, Jeff and Karen Larson, Gordy Sjaaheim, and Louis Walz.
Following questions on budget balances, a motion to approve checks was made by Lloyd Rausch, seconded by Sue Marstein. AIF
Motion to approve electronic transfers and withdrawals was made by Sue Marstein, seconded by Mike Odden. AIF
Motion to approve bank reconciliation for June 2014 bank statements was made by Lewis Becker, seconded by Sue Marstein. AIF
Motion to approve minutes of June City Council meeting was made by Mike Odden, seconded by Lloyd Rausch. AIF
Motion to approve June 23, 2014 Public Hearing minutes was made by Lloyd Rausch, seconded by Lewis Becker. AIF
Municipal Liquor Store report was read by Mayor Ernie Schmit. Gross profits for June = $32, 335.63. Expenses = $41,052.91. YTD lottery = $1, 865.68. Insurance bill was additional expense last month. Food orders from the convection oven have been going over well, but will ask to extend trial period for another month with E.A. Sween to see how the new restaurant opening will affect food sales. The revenue summary from Holdingford Daze indicated total sales for the week at $22,909.23 which is higher than 2013 but lower than 2012. St Rosa Lumber submitted a bid for a new glass front door for the liquor store which would not be covered by insurance. Sue Marstein made a motion to accept the $2,656.20 quote from St Rosa Lumber to replace the front door at the liquor store to coincide with front wall repair. Lloyd Rausch seconded the motion. AIF
Fire Department report was given by Chief Keith Hommerding. 34 calls this year to date include four fires, 21 medical, eight false alarms (good intent) and one unauthorized fire.
The Fire Relief Association donated $500 towards cost of the trophy case in the City Center. A full audit of the Fire Relief Association is being completed again this year.
Training will begin in the fall for four new members Adam Lane, Adam Achmann, Amber Seifermann, and David Michelson. With new members joining, they are short two full sets of gear and will plan to buy needed gear.
Water Ball team took 1st in Bowlus. The Holdingford Water Ball fight worked out well in front of Polar during Holdingford Daze.
Initial correspondence on the FEMA grant is promising.
Rescue unit from Long Prairie CentraCare Clinic has not been acquired yet. Their new unit has not been DOT certified and cannot be put into use. Rescue unit will be transferred as soon as it becomes available.
Next month’s car fire training will use up remaining training dollars, although another allocation will be available since other departments haven’t applied for reimbursement.
Stearns County now requires all fire chiefs to take National Incident Management Systems (NIMS) 300 training. Other members on the department have expressed interest in taking the new NIMS training classes as well.
Resolution 14-07-14-1 for the increase of the Holdingford Fire Department retirement pension was presented as discussed at the annual fire budget meeting. Sue Marstein made a motion to approve Resolution 14-07-14-1 to increase the Fire Department retirement benefit pension for fully vested fire fighters from $1,000 to $1,100 per year of service beginning January 1, 2014. Lewis Becker seconded the motion. Vote in favor; Lewis Becker, Sue Marstein, Mike Odden. Abstain; Lloyd Rausch. Motion passed.
Maintenance Report was read by Mayor Schmit. Calcium chloride dust suppressant was sprayed on 1st Street West from County Road 17 to the Maintenance Shop. Weeds were sprayed.
A bid was received from Preferred Controls for $2,200 for installation, training and a 4 channel dialer at the Main Lift Station. Quote does not include phone line or phone equipment. Mike Odden made a motion to approve the system quoted by Preferred Controls, Inc. Lloyd Rausch seconded the motion. AIF
Preferred Controls was called to replace contactor at Well #3, after a complete breakdown on June 23rd.
Lead and copper sampling was completed and sent to Minnesota Department of Health.
Maintenance Supervisor Jeremy Freudenrich met with Stearns County Highway Department to request cost share for Main Street curb and sidewalk repair. Stearns County agreed to $3,000 towards repair.
Two businesses were contacted for quotes for jetting main sanitary sewer lines; received one quote from American Environmental for 3,000 foot minimum at $ .75/foot and $350 for lift station on 4th and Meadow Street. No response was received from Professional Drain Service. Maintenance suggested cleaning the sewer lines in sections, oldest section which is on west side of the city would be done first. Lloyd Rausch made a motion to accept quote from American Environmental to clean 3,000 feet of sanitary sewer lines this year at $ .75/foot and clean the lift station on 4th and Meadow Street for $350. Lewis Becker seconded the motion. AIF
Maintenance requested quotes be obtained for switching all city buildings over to natural gas.
Brian Zapzalka needs to attend a refresher course for his Biosolids Land application certification which expires in December 2014. The Council agreed that he attend the course offered in September at St Cloud Kelly Inn, as it is the least expensive alternative.
Mayor Ernie Schmit gave his Mayors’ Report. See end of minutes for details.
Council Report: Mike Odden reported that contact information concerning natural gas is posted on the city blog. Holdingford native, Greg Konsor met with council members to share his vision to build an art center on 20 acres that he has purchased on the northeast side of town. He plans to have natural grass trails, outside sculptures, student activities and an artist in residence program. Original City Council minutes from 1897 to 1930 were recently turned over to the Holdingford Historical Committee by the Arnie Soltis family. Mike Odden is in the process of digitalizing the minutes after which they will be returned to City Hall.
Historical Museum was open this last weekend during Holdingford Daze and three bulletin boards were put together with photos and displays. Author Elaine Davis, is doing a documentary on prohibition and visited the museum. She donated a case of her books, Minnesota 13: Stearns County’s Wet Wild Prohibition Days. All proceeds will go to the Historical Museum. Many local people have been interviewed for the documentary.
Clerk Sandra Meer reported that three golf cart permits have been issued in the last month. Filing for open council positions including two, four-year councilor and one, two-year mayor position will be open July 29 through August 12, 2014. Filing fee is $2.00 and can be done at City Hall during normal business hours. Election judges are attending required training in July. The County collected election judge wage information which indicates that the average hourly wage paid to election judges in Stearns County is $11.27 and head judges is $11.79. Holdingford election judges are paid $9/hour, head judges $11/hour. Mike Odden made a motion to approve meal expenses for election judges working during the Primary and General Elections. Lewis Becker seconded the motion. AIF
Linda Zapzalka from the Husker Boosters requested a gambling license for Rough Riders Bar & Grill. Resolution 14-07-14-3 for a gambling license for Holdingford Athletic Booster Club at Rough Riders Bar & Grill was approved on a motion by Mike Odden, seconded by Sue Marstein. AIF
Scott Lange from SEH presented a cost summary for the 2012 Street Utility Project. Two areas were disputed regarding final payoff to Larson Excavating including sidewalk by City Hall and landscaping restoration. Three sidewalk panels on north side of City Hall cracked and Larson cemented the panels twice already. Mr. Lange recommended Aggressive Masonry cement the panels for $750. Larson agreed to the deduction. There was discussion on the landscaping and seeded areas that have damage from snowplowing and from being driven on. Mr. Lange had an independent landscaper look at the whole town, most of the project looks OK but the soil wasn’t good, thus the grass didn’t come up as expected. The landscaper suggested three heavy fertilizer applications this fall and estimated about $2,700 for two tons. Karen Larson requested they be given a chance to fertilize one more time this fall and then get through winter. Council agreed that Larson Excavating will put on two tons of fertilizer this fall and reseed the bad spots in the spring of 2015. Aggressive Masonry will complete projects by Louis Walz residence and two curbing areas on 2nd Street which should be covered by SEH. The payoff amount for the project should be finalized by August.
Sue Marstein made a motion to approve SEH invoice #282267 for $617.64. Lewis Becker seconded the motion. AIF
Nancy Scott, the city’s building inspector noted that State building code requires that any fence over six feet needs a permit and needs to be inspected. Opatz Metals has not submitted a permit for the fence that was erected along their Main Street property. For commercial properties, normally the fee is based on the cost of the project, but Ms. Scott will accept residential rate flat fee of $30. As the building inspector her job is to enforce the building codes. A complete site plan, building permit application, and a set of construction plans along with the permit fee for the fence will need to be submitted by Opatz Metals for building code compliance.
Molly Thompson of Schlenner Wenner presented the 2013 audited financial statements and reviewed the audit findings. Over all, assets increased from 2012-2013 and liabilities decreased. General governmental revenue decreased mainly due to grant revenue received in 2012 for the Street Utility Project. The management letter included five recommendations regarding mileage logs for municipal vehicles, combining separate liquor store bank account with general city account, limit use of petty cash account at the liquor store, consider a Point of Sale (POS) system at the liquor store and modify the utility fee structure to maintain a positive balance in the sewer fund. Ms. Thompson will look into the possibility of combining the water and sewer funds to maintain fund balance. Lewis Becker made motion to accept the 2013 audited financial statements from Schlenner Wenner as presented. Sue Marstein seconded the motion. AIF
Ron Scegura presented a renewal offer from Blue Cross/Blue Shield. With the Affordable Care Act the premiums went up, but they are calculated using a community rating which levels out the premiums for all involved. Ron reviewed quotes from BC/BS and Medica. Medica quotes were almost double those of Blue Cross/Blue Shield. Sue Marstein made a motion to approve the renewal of Blue Cross/Blue Shield plan: Blue Access HSA $2,650 Deductible/0/0/w/d. Lloyd Rausch seconded the motion. AIF
Kim Ebnet requested that the weeds be cut along Riverside Road. One attempt to cut had been made in June but it was too wet.
The purchase agreement for the sale of the vacant city lot was reviewed. Purchased agreement should include condition that buyer will pay for new sidewalks in front of the building. Sue Marstein made a motion to approve the purchase agreement to include stipulation that the buyer pay for pouring cement sidewalks in front of the building along new parking area. Mike Odden seconded the motion. AIF
FEMA mandates having a provision in the emergency plan to include storm shelters. The County is working on including that in their plan which will encompass the city’s structure.
Lewis Becker made a motion to approve Resolution 14-07-14-2 to approve the appointment of ten election judges for the 2014 Primary Election on August 12, 2014 and General Election on November 4, 2014. Lloyd Rausch seconded the motion. AIF
A bid from Aggressive Masonry was submitted for removing and replacing 250 feet of sidewalk and 300 feet of curb on both sides of Main Street between Plymouth Street and Washington Street. Total cost would be $12,775 and Stearns County has agreed to pay $3,000 towards the project since Main Street is also County Road 62. Mike Odden made a motion to accept the bid from Aggressive Concrete to remove and replace 250 feet of sidewalk and 300 feet of curb on both sides of Main Street between Plymouth Street and Washington Street. Lewis Becker seconded the motion. AIF
Aggressive Masonry submitted a bid for $6,800 to remove the raised cement sidewalk and steps on south side of City Hall and replace with two sets of steps leading up to the kitchen door and back entrance doors. Lewis Becker made a motion to approve the bid for $6,800 from Aggressive Masonry to remove the cement on the south side of City Hall and pour new concrete steps and walkway to doors; clean up block wall where concrete is removed; caulk along front of building and cut and replace 2’x 1’ section of angle cement next to building. Lloyd Rausch seconded the motion. AIF
There was discussion on additional costs associated with paving where the cement is removed as well as the rest of the parking lot; restriping; and possibly finishing the outer block wall after the cement is removed. In five to ten years the city center building will need to be tuck pointed and water proofed, the angle cement can be removed at that time.
Two quotes to replace the water softener at City Hall were reviewed and discussed. Both quotes were received over six months ago so contractors will be contacted for an updated quote and considered at the next council meeting.
The Mayor received a request from the union representative to set a date for union negations to renew the union contract. Sue Marstein made a motion to hold a closed meeting to set a date and discuss union negotiation strategy immediately following the regular City Council meeting on August 11, 2014. Lewis Becker seconded the motion. AIF
Residents who are delinquent on their utility payments are: Diane Young, Corey Johnson, Kevin Feia, Janice Zarbok, Mary Voss, and Melissa Gaebel.
Motion to adjourn was made by Lloyd Rausch, seconded by Lewis Becker. Meeting adjourned at 9:55 p.m.
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Public Hearing Minutes
June 23, 2014
The Public Hearing for the establishment of a TIF District #4 was brought to order at 6:30 p.m. by Mayor Ernie Schmit.
Public Hearing Mayor Ernie Schmit, Sue Marstein, Mike Odden, Lloyd Rausch, Traci Ryan, Tim Berscheid, Robb Berscheid, Eric Berscheid, Patty Becker, Alan Dobis, and Greg Konsor.
Traci Ryan from David Drown Associates explained that a public hearing is required when creating an economic development (Tax Increment Financing) TIF district. In creating a TIF district the Council specifies the maximum amount of bonds (if issued), approves the boundaries and the budget maximum for a project. TIF District financing is available for a maximum of nine years.
Since Scepaniak initially requested inclusion in the TIF District and modifying a TIF District is as costly as creating a new one, the TIF District boundaries will include Wm. D. Scepaniak, Inc., Berkon Industries LLC, former D&D Auto property and the vacant city lot that Everything Signs will develop.
Sue Marstein made motion to approve Resolution # 06-14-23-1 approving the establishment of Tax Increment Financing District No. 4 and adoption of the Tax Increment Financing Plan. Motion was seconded by Lloyd Rausch. AIF
Initially, the public hearing was also to consider the proposed business subsidy for Wm. D. Scepaniak, Inc. Scepaniak’s were not present at the hearing, the request for the business subsidy was since withdrawn and no discussion was heard
Traci Ryan provided drafts of the development agreement for Berkon Industries, LLC and Everything Signs which outlined the stipulations of the businesses agreement.
The City will
1. Create an Economic Development Tax Increment Financing District No. 4
2. The City will utilize 90% of the increment generated by the respective projects to reimburse the Developer for documented expenses, plus interest of 4%, over the life of TIF District.
3. All of the Projects contemplated meet the City of Holdingford’s adopted Business Subsidy Criteria based upon the following criteria:
• But-for Test. There is a substantial likelihood that the project would not go forward without the business subsidy requested.
• Attraction of New Business. The project will attract or retain competitive and financially strong commercial and industrial companies, which offer the potential for significant growth in employment and tax base.
• Highest and Best Land Use. The use of the business assistance will encourage quality construction and promote the highest and best use of land, consistent with the City’s Comprehensive Plan.
• Economic Feasibility. The recipient can demonstrate that it has experience and adequate financing for the project, and that the project can be completed in a timely manner.
• Impact on City Services and Infrastructure. The project will not significantly and adversely increase the demands for service needs in the City.
• Tax Base. The project will increase the City’s tax base and generate new property tax revenue.
The Developer will:
1. Execute a Letter of Agreement outlining the terms identified herein.
2. Provide the City with evidence of the cost incurred related to the construction of the project.
3. Reimburse the City for a portion of the costs incurred to create TIF District No. 4 and to complete the Development Agreement.
4. Agrees to substantially complete the Project not later than December 31, 2014.
Sue Marstein made a motion to enter into a development agreement with Berkon Industries, LLC. Motion was seconded by Lloyd Rausch. AIF
Mike Odden made a motion to enter into a development agreement with Everything Signs, contingent on Council approval of the final building design as proposed for the vacant city lot. Motion was seconded by Sue Marstein. AIF
SEH sent a legal description of the vacant city lot to the city attorney. The County has two conditions that need to be met for changes made to Main Street/County Road 62. The County is requesting easement from the City and parking will be 45 degree parking in front of the new building on Main Street.
Additional building and landscaping options were discussed and final plans will be brought before the Council for approval.
Mike Odden made motion to adjourn. Lloyd Rausch seconded the motion. Public hearing was adjourned at 7:15p.m.
Holdingford City Clerk
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Holdingford City Council Meeting Minutes
June 9, 2014
Mayor Ernie Schmit called the meeting to order at 7:00 p.m. and the pledge of allegiance was recited.
Present: Ernie Schmit, Lewis Becker, Susan Marstein, Mike Odden, Lloyd Rausch, Sandra Meer, Jeremy Freudenrich, Keith Hommerding, Pat Meier, Scott Lange, Cathy Adolph, Eric Berscheid, Rob Berscheid, Tim Berscheid, Joe Christensen, Laurie & Dave Fiedler, Brandon Muyres, Gordy Sjaaheim, Rick Solinger, Craig & Heather Vogl, and Daniel Ziemer.
Motion to approve checks was made by Mike Odden, seconded by Sue Marstein. AIF
Motion to approve electronic transfers and withdrawals was made by Sue Marstein, seconded by Lewis Becker. AIF
Motion to approve bank reconciliation for May 2014 bank statements was made by Mike Odden, seconded by Sue Marstein. AIF
Motion to approve minutes of May Council Meeting was made by Lloyd Rausch, seconded by Sue Marstein. AIF
Motion to approve May 22, 2014 Special Meeting minutes to review Maintenance Specialist position applications made by Lewis Becker, seconded by Lloyd Rausch. AIF
Motion to approve Special Meeting minutes of May 29, 2014 interviews was made by Sue Marstein, seconded by with Lloyd Rausch. AIF
Joe Christensen requested approval of a gambling permit for the Holdingford Lions Club. Lewis Becker made a motion to approve a gambling permit for the Holdingford Lions Club for bingo and a raffle at the Community Picnic event in August 2014. Lloyd Rausch seconded the motion. AIF
Dave and Lori Fiedler asked about the alarm system that the city uses to notify City personnel when the lift pumps don’t work. The City has an audible and visual alarm at the Wastewater Treatment Plant that goes off when the pumps are not working. The pumps were working, but couldn’t keep up with the amount of water that was coming through the system, so there was no alarm. The City will seek quotes for a dial up alarm system that notifies City personnel with a phone call when there is a problem.
Fielders were one of four residents that had sewer backed up into their basement after an excessive amount of rainfall during the first weekend in June. Each of the homeowners have filed a claim with their insurance and are frustrated with the lack of response they’ve gotten from the League of Minnesota Cities claims adjuster. The Mayor will follow up with the LMC adjuster to see if he has answers yet. Homeowners are again reminded to have all sump pumps draining outside, not into the sewer system.
Municipal Liquor Store report was given by Pat Meier. Gross profits for May = $33,656.46. Expenses = $37,369.81. YTD lottery = $1,248.68 which is same as last month, with a slight increase. The oven is operational and they’ve experimented with new products. The change to pop syrup was a cheaper alternative. Beer prices remain stable if it’s bought when they’re running sales. The contractor will start repairs on the front wall damage at the end of June. One NSF check has been submitted for restitution. The two party NSF check should be sent to collections. Bartenders are aware of list of customers who they cannot accept checks from.
Fire Department report was given by Chief Keith Hommerding. 30 calls this year to date include four fires, 18 medical, seven false alarms (good intent) and one unauthorized fire. They are working with three new applicants for firefighters. Long Prairie Centracare is still using the rescue unit and will contact the Fire Department when they are ready to sell it. Upcoming training includes grain bin extrication and car fire training. They will receive reimbursement for training expenses from the State. The Fire Relief Association is meeting with the auditor on Thursday night.
Dorine Rausch attended an Emergency Management class in the cities this past month.
Maintenance Report was read by Mayor Schmit. New transducer for water tower was installed. Answered residential call for water in basement and found failed sump pump. Had the DR2900 (meter for daily water sampling) calibrated by City of Melrose certified lab. Placed flower pots on Main Street. Filled potholes and patched cutout on 4th Street with Tri-City Paving. Called in and set up emergency bypass due to system overload. ‘No Parking’ area on curbs painted along Main Street. New generator on 4th Street Lift station was installed and operational. Emergency siren by school was repaired so it turns and sounds alarm. Washout fixed along River Street East by cemetery. Community Service worker started painting skate ramp today. Brain Zapzalka was hired as the Maintenance Specialist. After license checks were made, he started Monday, June 9th. Sue Marstein made motion to send Brian Zapzalka to training and testing for Class B Wastewater Treatment Operator certification in August in Brainerd. Lewis Becker seconded the motion. AIF
Mayor Ernie Schmit gave his Mayors’ Report. Bathroom storm shelter plans were submitted to Heidi at SEH. See end of minutes for more details.
Council report: Mike Odden reminded everyone to look at Holdingford news blog on the city website for the latest updates.
Clerk Sandra Meer reported on 3.5% annual dues increase from the League of Minnesota Cities.
Tim Berscheid proposed that the city put in parallel parking on Main Street in front of the vacant city lot and off street parking would be reserved in back of the proposed building. Water and storm sewer drainage options will need to be planned. Berscheid is requesting Tax Increment Financing (TIF), the lot for $1.00 and that the City plan for and provide parallel parking. Everything Signs will be responsible for sidewalks, backfill, landscaping and $300,000 building. Sue Marstein made a motion to enter into agreement with Everything Signs for property, provided the company constructs building and infrastructure and sidewalk. Lloyd Rausch seconded the motion. Marstein, Rausch and Becker voted in favor. Odden opposed.
City will investigate options for parallel parking on Main Street. An initial estimate was approximately $6,000. Scott Lange will contact the county for right-of-way (ROW) easements on County Road 62. Marstein, Rausch and Becker voted in favor. Odden opposed. A public hearing for the creation of a new TIF District was set for Monday, June 23, 2014 at 6:30 p.m.
Tim Berscheid requested that water and sewer hookup fees for new houses be waived and the Incentives to Build program as approved in Resolution 13-03-11-01 be extended. Mike Odden made a motion to rebate city’s portion of property taxes and forgive water and sewer hookup fees to all residential property owners who build a new primary home and/or out building as set forth in Resolution 13-03-11-01 as approved on March 11, 2013, and extend the agreement for 2014. Sue Marstein seconded the motion. AIF
Scott Lange from SEH reported that notice will be given to Larson Excavating to complete the remaining punch list items from the 2012 Street Utility Project including eleven landscaping items and three non-landscaping projects within the next week and a half. That will determine the recommendation that Lange will make to the Council in July to either make final payment in full to Larson Excavating or make partial payment and have subcontractors compete the final punch list items.
Lloyd Rausch made a motion to approve the SEH invoice #281521 for $1276. 00. Lewis Becker seconded the motion. AIF
Mike Odden made a motion to approve Resolution 14-06-09-2 to appreciate the Holdingford Lions Club for their fundraising and organizing efforts to acquire and assemble the new playground equipment at Veteran’s Park. Sue Marstein seconded the motion. AIF
Daniel Ziemer presented his business plan for RoughRiders Bar & Grill on Main Street in Holdingford. He requested approval for an On Sale liquor license and a Sunday liquor license. He is closing on the property this week and plans to have the establishment open by June 23rd. The restaurant will be open from 8am-8pm with the kitchen open until midnight. He plans to have pool and dart leagues in the fall, live bands and DJ’s on the weekends. The band, Cruise Control is scheduled for Friday night of Holdingford Daze. He is planning to make improvements to the south outer wall before this winter. Mike Odden made a motion to approve an On Sale liquor license and a Sunday liquor license on the condition that all insurance information is provided and license fees are paid. Lewis Becker seconded the motion. AIF
Lloyd Rausch made a motion to renew the liquor license for American Legion Post 211. Sue Marstein seconded the motion. AIF
Stearns County adopted an ordinance governing the use of golf carts on certain Stearns County roads within municipalities. Lloyd Rausch made motion to formally request that since the City of Holdingford has its own ordinance governing the use of golf carts and electric vehicles on city streets, it be specifically covered under the county ordinance on County Road 17, County Road 9 and County Road 62 where roads are posted at 30 mph or under. Lewis Becker seconded the motion. Rausch, Becker, and Odden voted in favor. Marstein opposed.
Xcel Energy submitted an application for City approval to grant permission to place, construct and thereafter maintain an installed 2” and 4” Pe. natural gas main to serve the City of Holdingford with work to be started on or after June 16, 2014. Sue Marstein made a motion to approve the application contingent on satisfactory resolution of all right-of-way (ROW) restoration, to include details for all pipeline street crossings and reports on street impacts and repairs. Lewis Becker seconded the motion. AIF
Lime was spread on the ball field. Kayla Ebnet and her crew have been weeding and working on the field. Maintenance will spray weeds around the field fences.
Sue Marstein suggested a banner be put up across Main Street for Holdingford Hometown Thursdays. Expenses will be submitted to HIP Committee and Berscheid’s will look at feasibility of putting banner up.
City wide Cleanup Day on June 21. Sue Marstein, Lewis Becker and Mike Odden will be on hand from 8-10am. Lloyd Rausch and Ernie Schmit will help out from 10am-noon.
The annual Commercial Club raffle drawing will be held Sept. 8, 2014. Raffle tickets are available from Commercial Club members.
Painting of covered bridge is scheduled for 2015. Stearns County will put up signs for the campground on County Roads 9 and 17.
Residents who are delinquent on their utility payments are: Diane Young, Katie Severson, Corey Johnson, Kevin Feia, Steve Horvath, Jayme Opatz, Roger Jensen, Matt Philippi and Brandon Cottrell.
Motion to adjourn was made by Lloyd Rausch, seconded by Lewis Becker. Meeting adjourned at 9:05 p.m.
City Clerk, Holdingford
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Holdingford City Council Meeting Minutes
May 12, 2014
Present: Ernie Schmit, Lewis Becker, Susan Marstein, Mike Odden, Lloyd Rausch, Sandra Meer, Jeremy Freudenrich, Keith Hommerding, Pat Meier, Dorine Rausch, David Blommel, Chris Conrad, Mark Osendorf, Traci Ryan, Eric Berscheid, Rob Berscheid, Tim Berscheid, Amber Seifermann, Gordy Sjaaheim, Tony Stalberger, Edwin Vail, Lewis Walz, Tim Winter, Linda Zapzalka and Gary Zapzalka.
Motion to approve checks, electronic transfers and withdrawals was made by Sue Marstein, seconded by Lewis Becker. AIF
Motion to approve bank reconciliation for April 2014 bank statements was made by Lloyd Rausch, seconded by Sue Marstein. AIF
Motion to approve minutes of April Council Meeting made by Sue Marstein, seconded by Mike Odden. AIF
Motion to approve Special Meeting minutes from April 24, 2014 was made by Sue Marstein, seconded by Lewis Becker with change to update the date of the next special meeting to be May 22nd to review applications for the Maintenance Specialist job opening. AIF
Gary & Linda Zapzalka asked for approval for a one day liquor license for the seventh annual Amber Zapzalka Softball Tournament. All tournament proceeds go to local scholarships and one scholarship fund has been endowed. Mike Odden made motion to approve a one day liquor license for the Amber Zapzalka Softball Tournament on June 21, 2014. Motion seconded by Sue Marstein. AIF
Traci Ryan of David Drown Associates explained the options for creating a new Tax Increment Financing (TIF) District versus modifying the existing TIF District 3 that was created in June 2013. If the existing district was modified the benefits to the companies involved, Wm. D. Scepaniak and Berkon, would be shortened by one year. Scepaniak’s requested a new TIF district, which would be a $21,000 difference for their business. Berkon also favored the new TIF district and the additional year of tax relief.
Berscheid’s are looking at options to either add onto the existing building that houses both Berkon and Everything Signs or find a viable option for a separate building for Everything Signs. Tim Berscheid presented a proposal to build a commercial building on the vacant city lot, if TIF funds would be approved and the City would sell the lot at a reasonable price. Everything Signs needs about 5,000 square feet and the plan included 2,000 square feet of rental space, blacktop parking area and some green space. Mayor Schmit proposed to sell the city lot for $1.00 and create the TIF district on the condition that Berscheid’s cover costs to repair sidewalks along the front and side of lot and blacktop the parking area.
Lloyd Rausch made a motion to approve Resolution 14-5-12-1 to call for a public hearing on June 23, 2014 at 6:30 p.m. to consider establishment of TIF District 4 and proposed business subsidy for Wm. D. Scepaniak, Inc. Mike Odden seconded the motion. AIF
Mark Osendorf from Xcel Energy presented the franchise agreement for natural gas and an updated franchise agreement for electric distribution.
Sue Marstein made motion to approve Ordinance 93B to renew Electric Franchise ordinance for a 20 year agreement. Mike Odden seconded the motion. AIF
Lloyd Rausch made a motion to approve Ordinance 93C, Gas Franchise Ordinance. Lewis Becker seconded the motion. AIF
An informational and sign up session has been set for May 21st at the City Center from 3:00-8:30 p.m. Xcel Energy field reps will be available to work with people to sign up and talk about the conversion process. Deadline to join will be mid-June.
Dave Blommel presented the punch list for the completion of the Street and Utility Project. A retainer is being held until Larson Excavating finishes the 60 items on the final punch list. There have not been many changes from last fall.
Sue Marstein made a motion to grant authorization to SEH to get quotes to finish the project if Larson Excavating does not respond and finish the punch list. Mike Odden seconded the motion. AIF
Lewis Becker made a motion to pay SEH Invoice #280272 for $5,634.20. Sue Marstein seconded the motion. AIF
Liquor Store report was given by Pat Meier. Gross profits for March = $32,977.60. Expenses = $31,898.73. YTD lottery = $1,248.68. Pop syrup was ordered to replace canned pop which will be cheaper. Two bands are scheduled for May. Air handler in the ceiling was replaced.
Sue Marstein made a motion to accept bid of $7,775.00 from Voss Builders to repair the damaged front wall of the Liquor Store. Lloyd Rausch seconded the motion. Upon further discussion the motion was amended to include the bid for $5,700.00 from Landmark Stucco to finish the entire front of the building. AIF
Fire Department report was given by Chief Keith Hommerding. 28 calls this year to date include three fires, 17 medical, and seven false alarms (good intent) and one unauthorized fire. The department hosted 86 members at the Regional Meeting in April.
New fire fighter, Amber Siefermann was hired and they are working with another applicant. The department would like to thank Rita Solarz for a donation in memory of her husband, Ted that helped purchase a hand held digital blood pressure device. Northern States Supply donated $150.00 towards a new set of cordless tools that was ordered and came in. The new hose and reel was installed and is operational. The Rescue Unit that the department is using doesn’t have a working siren and has many miles on it. CentraCare in Long Prairie has a Rescue Unit for sale that is newer and has fewer miles on it. It would cost approximately $1,000 to switch out the radio and have the lettering replaced. Mike Odden made a motion to purchase a used 1999 Ford Rescue Unit from CentraCare in Long Prairie and make the necessary upgrades. Lewis Becker seconded the motion. AIF
Training included a pump class last month and hazardous decontamination this month. The Minnesota Training Board has about $1500.00 designated for training that the department is looking to use for car fire suppression and/or silo extrication training.
The old 1948 Ford fire truck is stored at Larson Excavating and the department members are hoping to restore the truck and requested that it is moved out of storage.
Dorine Rausch reported on upcoming Emergency Management classes and one she has started online.
Maintenance Report was read by Mayor Schmit. The new transducer was ordered for the water tower and should be in this week. In reference to quote from Midsota Manufacturing for a new box plow, it can be ordered by October and would be ready by November for snow. A generator was ordered for the 4th Street Lift Station and will be ready in two weeks. Salt sand was cleaned out of the plow truck and blade taken off. A blown hydraulic line was replaced on the plow truck. A pallet of cold patch was ordered, a large hole on River Street was patched and other areas will be done in the coming weeks. A drinking fountain was installed on the Wobegon Trail Shelter and the building was pressure washed. Sand and rock were hauled for the new playground equipment. A quote was received for repairing the frost heave on 4th Street which is no longer under warranty.
Lloyd Rausch made a motion to accept quote of $1500.00 from Tri City Paving to repair frost heave on 4th Street. Lewis Becker seconded the motion. AIF
Maintenance was working with Minnesota Rural Water and SEH engineers to find a solution for a suction problem at the Wastewater Treatment Plant. Council requested that curbs be repainted on Main Street and downtown areas to designate parking boundaries by the alley entrances and around corners. Sweeping streets will resume once it dries up. Jerry Winkler will be asked to help out in the interim until a new Maintenance Specialist is hired. Adam Krebs agreed to fill in some weekends for chores if needed.
Opatz Metals offered to provide a dumpster at no charge for the City Cleanup Day in June. They will accept appliances and computer towers. All other cleanup items, tires, mattresses, computer monitors, TV’s, etc. would be collected by Tom’s Refuse.
Joel Ebnet requested to use the vacant city lot for parking tractors during Holdingford Days. The City Council agreed to allow the vacant city lot be used for parking tractors during Holdingford Daze, July 11-12, 2014, if no development was started.
The new playground equipment was erected and the old horseshoe pit taken out. Concrete and rods were taken up to Larson Excavating for recycling. The Council agreed that one set of horseshoe pits should be set up on the north side of the park and horseshoes can be provided to pavilion renters. Mayor Schmit will follow up on installing horseshoe pits.
Mayor Ernie Schmit gave his Mayors’ Report. See end of minutes for details.
Council report-City news blog is now available on the city website. Also noted; a new trailer was moved in the trailer court on the second level and floor remains to be taken out on one demolished trailer on the street level.
Clerk Sandra Meer reported on attending her second year at the Minnesota Municipal Clerks Institute. It is a three year certification program.
Ed Vail’s property cleanup deadline was May 1, 2014. License on the trailers are up to date. Sue Marstein made a motion to approve Resolution 14-5-12-3 to Approve Abatement of Nuisance Property in regards to clean up of Edwin Vail’s property on Gertrude and Third Streets. Mike Odden seconded the motion. AIF
Ed Vail noted two trailers, a vehicle parked on the grass and a fish house that has been for sale most of the winter on neighboring property. A letter will be sent to Arnold Voss to request cleanup.
The fire department received a $50 donation from Bob and Debby Warzecha who requested a fund be started to benefit people affected by a tragedy. The Council agreed that the fire department should accept the donation but are not obligated to start a separate fund since the request is too labor intensive and donations designated as such are honored by the department.
Mike Odden made a motion to approve Resolution 14-5-12-2 for Road Closures for Holdingford Daze Events, including the Friday night car show, Saturday parade and street dance. Lewis Becker seconded the motion. AIF
Mike Odden suggested no action be taken on the request by Matt Kuklok to pay for half of the overage on his April utility bill.
Kayla Ebnet submitted a request to fix lights and apply lime on the softball fields before the June tournament. The Council stipulated that softball profits and expenses be reported to the Council and monitored by the City so losses are kept to a minimum. The City had budgeted $500 for a softball program and bills should be submitted to the City. Mike Odden made motion to fix lights and spread lime on ball field to get it ready for upcoming tournaments. Lloyd Rausch seconded the motion. AIF
League of Minnesota Cities Insurance Trust (LMCIT) is offering Equipment Breakdown coverage for a nominal fee. Following discussion, Lewis Becker made a motion to purchase insurance from LMCIT for Equipment Breakdown coverage. Mike Odden seconded the motion. AIF
Additional notables: Protruding bush on corner of the CR 17 and CR 9 on Mike May’s property limits visibility for cars coming off of County Road 9. Stearns County Highway Department will be called.
The Commercial Club is planning to put up signs for downtown businesses and is sponsoring a bean bag tournament for businesses on May 31st.
Holdingford Daze theme is “Rockin’ Around Holdingford” Back to the 50’s.
An architectural drawing for a 44’x16’ storm shelter/bathroom/showers facility at Veterans Park was reviewed. The design was approved and will be turned into FEMA. When grants are approved, bids will be accepted.
Campground welcome sign will be done by Lions for entrance to the campground.
Stearns County Parks Department will be contacted about re-painting the covered bridge and cleaning up deadfall along the Wobegon Trail. The fence by the mill is broken and down.
Sue Marstein will plan to attend the Stearns County Highway Department focus group meeting on June 2nd in Avon.
Louis Walz requested an engineer look at the apron on the sidewalk by his house since it is too high and water flows over it when there is a substantial amount of rain.
Residents who are delinquent in their utility payments are: Diane Young, Brian Mader, Jayson Burgradt, Corey Johnson, Minnesota 13, Steve Horvath, Derek Woidyla, Mara Glader and Brandon Cottrell.
Motion to adjourn was made by Sue Marstein, seconded by Lewis Becker. Meeting adjourned at 9:45 p.m.
City Clerk, Holdingford
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Special Council Meeting Thursday May 1, 2014 to discuss the hiring of a city maintenance worker
Meeting called to order at 7pm by Mayor Ernie Schmit
Members present: Lewis Becker, Sue Marstien, Mike Odden, Lloyd Rausch and Ernie Schmit
Motion to approve the resignation of Adam Krebs made by Lewis Becker, seconded by Mike Odden. AIF
After discussion to update newspaper ad, a motion was made by Lloyd Rausch to start the hiring process for a new maintenance person, seconded by Lewis Becker. AIF
The City Clerk is instructed to put ad in following papers and web-site:
Albany Enterprise paper and web-site
Morrison County Record paper and web-site
St. Cloud Times paper and web-site
Peach Paper and web-site
Minnesota Workforce web-site
Craigslist employment web-site
Motion to have a special meeting Wednesday May 21, 2014 at 7pm made by Sue Marstien seconded by Lewis Becker. AIF
Motion to adjourn made by Mike Odden seconded by Lloyd Rausch. AIF
Submitted by Mayor Ernie Schmit
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Holdingford City Council Meeting Minutes (Approved)
April 14, 2014
Present: Ernie Schmit, Lewis Becker, Susan Marstein, Mike Odden, Lloyd Rausch, Sandra Meer, Jeremy Freudenrich, Keith Hommerding, Pat Meier, Dorine Rausch, Eric Berscheid, Kayla Ebnet, Janelle Kendall, Bill Scepaniak, Joe Scepaniak, Shannon Schroeder, and Gordy Sjaaheim.
Janelle Kendall, Stearns County Attorney presented information from the Attorney’s Office regarding statistics from 2013’s county programs. The Adult Diversion Program is for first time offenders to complete community service projects. There were no program participants from Holdingford and no community service that was completed in the city, but it is available. The City contract is down from last year with 1 gross misdemeanor, 19 driving violations and 1 theft. Trends in Stearns County indicate that when the economy is better the crime rate goes up and violent crimes increase. Cocaine, meth and marijuana are the main drugs seen in this area. Juvenile crime is down. Child protection is up, mostly abuse, speculating that more people are willing to report crimes against children.
Kayla Ebnet volunteered to coordinate a one day men’s softball tournament during Holdingford Daze. The tournament bracket would be set up for 8 teams. Any proceeds from the day would be donated back to the park. A food license would need to be secured through Stearns County. Lloyd Rausch made a motion to approve a one day softball tournament to be held at Cyril Ebnet Ball Field during Holdingford Daze and approve a one day 3.2 liquor license for July 12, 2014 for the tournament. Lewis Becker seconded the motion. AIF
Bill and Joe Scepaniak inquired about tax abatement for a little more than a ½ million dollar addition to Wm. D. Scepaniak, Inc. Approximately $11,900 would be city’s portion of the tax on the new construction. They are planning to start the building project in July and are looking for tax abatement or Tax Increment Financing (TIF) whichever will benefit both city and Scepaniak. The council will seek financial consultation from David Drown Associates to see which would be most beneficial and agreed to table the issue until the May meeting.
Following discussion, a motion to approve checks was made by Lloyd Rausch, seconded by Lewis Becker. AIF
Motion to approve electronic transfers and withdrawals was made by Mike Odden, seconded by Lloyd Rausch. AIF
Motion to approve bank reconciliation for March 2014 bank statements was made by Lewis Becker, seconded by Mike Odden. AIF
Mike Odden made a motion to approve minutes of the March Council Meeting. Motion seconded by Lewis Becker. AIF
Motion to approve Special Meeting minutes from March 24, 2014 was made by Mike Odden, seconded by Sue Marstein. AIF
Liquor Store report was given by Pat Meier. Gross profits for March = $34,418.34. Expenses = $33,832.81. YTD lottery = $969.24. E.A. Sween Company is offering a 60 day free trial of a convection oven with about $500 of free food samples. The oven costs $7,000 and it would be about $450 to update the electrical needs. Food is sold specifically for the convection oven, training is included, all bartenders have their food license, and no extra help would be needed to operate the oven. Expenses for April include two bands and a down payment for Smok-N-Guns band for Holdingford Daze. Pat will get another bid for the store front repair by next week.
Fire Department report was given by Keith Hommerding. Nineteen calls since January include two fires, eleven medical, and six false alarms (good intent).
Calendar donations are still trickling in. Mike Odden made motion to accept donation from the Fire Relief Association for a cordless tool set. Sue Marstein seconded the motion. AIF
Workers Comp Insurance coverage for the gambling manager is included in the city coverage and should be paid by Fire Relief Association since they are the beneficiaries of the gambling funds.
Sue Marstein made a motion to hire Amber Seifermann as a firefighter pending her passing physicals and tests, and upon the recommendation of Fire Chief Keith Hommerding. Mike Odden seconded the motion. AIF
Two other applications are on file and they continue to accept applications.
Hose reel was installed and are waiting for hose which is covered 50/50 by the DNR grant. EMS equipment grant did not come through but Rita Solarz generously agreed to donate the total amount needed for a vitals machine. Lloyd Rausch made motion to accept donation from Rita Solarz for vitals machine in memory of Ted Solarz. Lewis Becker seconded the motion. AIF
Mike Odden made motion to apply for another DNR equipment grant. Lloyd Rausch seconded the motion. AIF
Training includes a pump class scheduled for this month. Preplan tours of area businesses were completed last month. There is $1,500 in reimbursable training funds available and may do a burn trailer training with available funds.
The County Emergency Managers meeting will be hosted in Holdingford on Tuesday, April 15th for SkyWarn training. The Fire Department is also hosting a Lake Region Meeting at the City Center on April 21, 2014.
There was discussion on the bill for the trophy case that was put up in the city hall for firefighter’s awards. It was approved at a prior year’s meeting but not recorded. It will be tabled until next meeting so the Fire Relief Association can discuss covering a portion of the cost.
Maintenance Report was read by Mayor Schmit. The new transducer was ordered for the water tower and is still a few weeks out. Will get old one rebuilt to keep as backup. Atkinson Wells repaired well at Waste Water Treatment Plant and put in new pitless pump unit and new pressure tank. Aeration Industries installed prototype mixer in oxidation ditch for 6 month trial period, old one will be reinstalled after the trial period. Streets are being swept. Maintenance is looking at a box plow for IT28B front end loader which would eliminate the wind rows that are left on streets when plowing. It could be custom built by Midsota Manufacturing and would have universal attachment for other loaders if current loader is replaced. Jeremy Freudenrich will follow up to see how long it will take to make one. Sue Marstein made motion to table until next meeting to see if the quote would be good until fall since it’s not needed until then. Mike Odden seconded the motion. AIF
Crack filling on streets needs to be done. Wm. D. Scepaniak would lend machine to City, City would buy products and Maintenance Department would operate machine. Lloyd Rausch made a motion to use overlay budget to fill cracks for street maintenance. Sue Marstein seconded the motion. AIF
Following discussion, Mike Odden made a motion to buy 10,000 watt single phase portable generator from Sunset Electric as quoted for $2985.00. Lewis Becker seconded the motion. AIF
Everett Olson asked if city would pay for half the cost to thaw the lateral line to the lift station. The property owner is responsible for all lateral lines up to city mains and lift station. Council did not approve cost since a lateral line was frozen.
Mayor Ernie Schmit gave his Mayors’ Report. See end of minutes for details.
Lewis Backer made a motion to approve Resolution 14-04-14-2 to thank Blattner Energy for their donation of over 4.000 pounds of food, cleaning, personal, and paper products and $2,023.00 cash to the Holdingford Area Food Shelf. Sue Marstein seconded the motion. AIF
Clerk Sandra Meer reported that the clerk’s office would be closed while she attends training at the Minnesota Municipal Clerks Institute, April 28-May 2 in Plymouth.
Ed Vail’s property cleanup deadline is May 1, 2014.
Representatives from Xcel Energy will be at the next meeting to accept the franchise ordinance for natural gas and an updated franchise agreement for electric. Sue Marstein made a motion to forward the electric and gas franchise ordinance agreements to legal counsel for changes and approval. Lloyd Rausch seconded the motion. AIF
Sue Marstein made a motion to approve changes to the Personnel Manual Section 5 – Employee Compensation as reviewed and submitted. Lewis Becker seconded the motion. AIF
Costs and benefits for direct deposit of payroll checks versus paper checks were reviewed. Lewis Becker made a motion to table the option for direct deposit until next year. Sue Marstein seconded the motion. Becker, Marstein and Rausch voted in favor, Odden opposed since paper checks are a cheaper option.
Mike Odden made a motion to approve uniform expense for logo jacket for Kathy O’Hara. Lewis Becker seconded the motion. AIF
The city owns two computers that run Window XP which is no longer supported with updates and security may be at risk. Since the laptop is used monthly to record council minutes and weekly to submit the “Way Back When” column and the guest computer in the hall was donated, the council agreed that no money would be designated for software at this time.
Equivalent Dwelling Unit’s (EDU) were calculated as part of the Rural Development utility project development and helped determine the amount of loan the city could afford. Residential and commercial units were included in the calculations. EDU’s were not designated to a property, water meter, structure, business or person. There have been some changes on properties which could potentially change EDU charges and affect income realized by the city, including a new business on Main Street, a trailer house being taken down at the trailer court and plans to remove a building on Main Street. Mike Odden made a motion adopt an ordinance at the May council meeting and charge Equivalent Dwelling Unit’s (EDU) with properties that have a building structure on the property. Sue Marstein seconded the motion. AIF
Sue Marstein made a motion to approve Resolution 14-04-14-1 for Husker Athletic Booster Club raffle gambling permit during the annual Amber Zapzalka Softball Tournament on June 21, 2014. Lewis Becker seconded the motion. AIF
In past years the cost of a garbage dumpster and portable toilets for the Holdingford Daze weekend have been split between the Commercial Club and the City. Sue Marstein made a motion to pay for half of the expenses for the Holdingford Daze garbage dumpster and portable toilets. Lloyd Rausch seconded the motion. AIF
On recommendation from the auditor, the council reviewed employee versus independent contractor status for occasional workers including but not limited to, Holdingford Daze bartenders and park cleaning crews. Mike Odden made a motion to pay all temporary employees through payroll including bartenders and cleaning crews. Lloyd Rausch seconded the motion. AIF
Plans to build a bathroom/shower/storm shelter at Veterans Park were discussed. FEMA has a matching grant program that the city would apply for through SEH. The grant would cover 75% and the city would be responsible for 25% of costs. Suggestions included having two showers and dressing rooms available with separate entrances from the restrooms, men’s restroom with two urinals and one toilet stall, women’s restroom with three bathroom stalls, and coin operated showers. Plans will be brought to St. Rosa Lumber to be drawn up.
Eric Berscheid expressed interest in TIF district or tax abatement for about $200,000 project for a building expansion at Berkon Outdoors that he is planning to complete by Fall 2014. The council will look into options along with Wm. D. Scepaniak request.
There was discussion on the City paying for the cleanup of Main Street after the band and evening activities at Holdingford Daze. The council agreed that the cleanup should be the responsibility of the bars, since they sponsor the band, realize the profit and generate most of the mess. The bar owners will be notified.
Mayor Schmit is planning to attend Milaca Field Day on April 26, to look at projects the city has completed similar to Holdingford’s HIP projects through funding and community involvement with the Initiative Foundation.
Pilot light on the stove has been going out frequently and the gas should be turned off when the stove top is not in use.
Minnesota 13 Restaurant is for sale on Craig’s List, listed by Tim Kelly.
Residents who are delinquent in their utility payments are: Diane Young, Jayson Burgradt, Corey Johnson, Minnesota 13, Jayme Opatz, Duane Young, and Roger Jensen.
Motion to adjourn was made by Lloyd Rausch, seconded by Lewis Becker. Meeting adjourned at 9:30 p.m.
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Special Meeting of the Holdingford City Council ( unapproved
March 24, 2014
Mayor Ernie Schmit called the Special Meeting to order at 7:00 p.m. to discuss natural gas proposals from CenterPoint Energy and Greater Minnesota Gas Company partnering with Xcel Energy to pipe natural gas to the Holdingford area.
Council members present: Ernie Schmit, Sue Marstein, Mike Odden, Lewis Becker and Lloyd Rausch.
Others present: Greg Palmer of Greater Minnesota Gas Company, Chris Conrad and Scott Hults of Xcel Energy, Eric Williams of Holdingford Schools, Doris Ahrens, Patty Becker, Peter Becker, Robb Berscheid, Tim Berscheid, Gene Cipala, Joanne Fussy, Betty Gaida, Mary Kierzek, Bonnie and Rick Meier, Pat Meier, Marty O’Hara, Rich Majeski, Everett Olson, Gene Ostendorf, Gordy and Sharon Sjaaheim, Rick Solinger, Tony Stalberger, Louis Walz, Allan Warzecha, Ed Westrom, and Delroy Young.
Chris Conrad of Xcel Energy presented proposal for natural gas stating that America has an abundant supply of natural gas and prices are forecasted to remain stable compared to propane costs that are expected to increase.
Utility companies report annually to the Minnesota Public Utilities Commission and perform annual evaluations of the programs to examine the costs and service. Monthly costs for residential users will include a base rate of $23.45 per month for pipe line distribution NAS ($14.45) and residential gas service ($9.00) in addition to usage charges. Comparable to an equivalent cost per gallon of propane = $0.906/gallon. In 15 years or less the $14.45 NAS monthly fee will be paid off making natural gas a more affordable alternative than propane.
The cost for large customer/commercial users would include a base rate of $93.75 per month with distribution rates of $68.75 and gas service of $25.00. An equivalent cost per gallon of propane= $0.889/gallon.
The proposed estimates are based on the assumption that most of the commercial businesses and residents will want natural gas. Monthly surcharge could be reduced if more residents signed up or a business used more.
Propane costs are increasing and natural gas prices from Xcel Energy are competitive. Xcel Energy serves over 400,000 customers in Minnesota and provides natural gas service in four of the eight states where they are located.
Scott Hults answered questions regarding the timeline and logistics.
A mailing will go out to all area residents, a sign up night will be held at City Center, a representative will visit interested home owners and provide estimates for individuals, will have online tool for residents to make comparisons between natural gas and propane to determine savings and if its beneficial to home owner; goal would be get to get natural gas to households by this falls heating season.
A main would run through town then run to individual homes. There is no charge for the first 75 feet to the house, then $3.50 per foot if more footage is needed.
Residents will receive a consolidated bill if already an Xcel Energy customer.
Odor is added to gas so leaks can be easily detected.
There is no penalty if resident does not convert to natural gas right away. Once meter is installed and the agreement is signed, the monthly charges of $23.45 begin, but additional usage charges will not be charged until gas is used.
Most propane water heaters can be converted to natural gas fairly easily. Residents would need to check with plumbing and heating specialist to determine individual needs.
For piping south of Holdingford to the businesses, Xcel Energy will look at current use and potential for growth in the area to determine feasibility. If there is a shortfall of customer needs than it will cost more to get gas to that area. Xcel Energy has agreed to extend gas to Opole.
By partnering with Xcel Energy, Greater Minnesota Gas Company President Greg Palmer noted that they would be able to provide natural gas to Holdingford at a cheaper rate than without the partnership. Natural gas would be piped in from Randall through the Swanville and Upsala areas.
Mayor Schmit reported on the proposal provided by CenterPoint Energy for $3.6 million for bringing natural gas to Holdingford from Avon and a comparable monthly distribution charge NAS of $191 per residence for 12.5 years.
Sue Marstein made a motion to bring natural gas to the Holdingford area through Greater Minnesota Gas Company partnering with Xcel Energy. Mike Odden seconded the motion. AIF
Lewis Becker made a motion to adjourn. Sue Marstein seconded the motion. Meeting adjourned at 7:45pm.
Holdingford City Clerk
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Holdingford City Council Meeting Minutes (unapproved)
March 10, 2014
Present: Ernie Schmit, Lewis Becker, Susan Marstein, Mike Odden, Lloyd Rausch, Sandra Meer, Cheryl Foster, Keith Hommerding, Bruce Gerads, Pat Meier, Dorine Rausch, Eric Berscheid, Tim Berscheid, Eugene Cipala, Gordon Sjaaheim, and Ed Vail.
Motion to approve checks and bills was made by Sue Marstein, seconded by Lloyd Rausch. AIF
Motion to approve electronic transfers and withdrawals was made by Lewis Becker, seconded by Sue Marstein. AIF
Motion to approve bank reconciliation for February 2014 bank statements was made by Sue Marstein, seconded by Mike Odden. AIF
Lloyd Rausch made a motion to approve minutes of the February Council Meeting with a correction to strike sentence under Liquor Store reports “Lottery income for January was $347.75.” Motion seconded by Sue Marstein. AIF
Motion to approve Special Meeting minutes from February 18, 2014 was made by Sue Marstein, seconded by Mike Odden. AIF
Liquor Store report was given by Pat Meier. Gross profits for February = $31,903.23. Expenses = $27,226.95. YTD lottery = $593.85. Crowds were good for both the bar and bingo nights in February. A restitution request for the store front damage was sent to the court and included one estimate for repairing the damaged wall of about $7,000 and $249 for costs incurred to close up the wall for the winter. One or two more bids will be sought for repairing the damaged wall. A band was booked for Holdingford Daze street dance and booking fee will be shared between American Legion and Liquor Store.
Fire Department report was given by Keith Hommerding. In 2014, there have been 13 calls thus far including two fires, eight medical, and three false alarms (good intent). This past weekend there was a combined fire call with Upsala Fire Department.
The breakfast fundraiser this past weekend was successful. The free will offering generated more revenue than last year’s ticket sales and attendance was down by about 30 people. The Fire Relief Association appreciates all the support they have received this year. Two individuals have applied to the Fire Department and a few applications were handed out at the breakfast. No word on the FEMA grant. Air packs need to be replaced but waiting for FEMA grant funds. New hose reel will be picked up in Alexandria and installed on pumper truck.
Sue Marstein made a motion to approve grant application to Stearns County for vitals machine. Lewis Becker seconded the motion. AIF
Last month a Smoke Reading Training was held at the Fire Hall. The Fire Department will be hosting the next Lake Region meeting in Holdingford at 7:00 p.m. on April 21st. The Emergency Managers meeting will also be held at the Holdingford City Center on April 15th at 7:00 p.m. It will include Skywarn training and the council is invited. The new trophy cabinet was delivered, mounted on the wall and filled with trophies. Dorine Rausch is waiting on confirmation for acceptance in the Certified Emergency Managers training program.
Maintenance Report was read by Mayor Schmit. New carbide cutting edges were ordered for the plow truck. Maintenance attended the MRWA Annual Water & Wastewater Technical Conference the first week of March. The water pressure at several residences went down on Sunday, March 2nd when the electronic transducer that sends water level signals in the water tower to the water pumps was not working. The transducer was repaired, but a new transducer will be ordered and the old one will be kept as a spare. There have been several weather related issues at the Wastewater Treatment Plant (WWTP) including a mixer in an oxidation ditch that froze, a blower that is tripping the breaker and the well pump not working. Sewer levels at the WWTP doubled since residents were asked to keep a trickle of water running so pipes wouldn’t freeze. The WWTP can accommodate twice the capacity that it’s currently running.
Mayor Ernie Schmit gave his Mayors’ Report. See end of minutes for details.
Council Reports: Holdingford Daze Committee met and the car show is scheduled for Friday, July 11th and the parade is Saturday the 12th at 7:00 p.m. No theme has been determined.
Clerk reported that the time clock for the City Center was taken in for repair and was not repairable. Binsfeld’s Office Machine Service had a used digital time clock that the City can “try then buy” for $250. MCFOA Annual Conference is March 19-21st in St Cloud. Minnesota Municipal Clerks Institute is April 28-May 2 in Brooklyn Center.
Cheryl Foster from the Stearns County Appraiser’s Office reported on property values and sales in the City during the past year. There were 11 homes sold with the average sale price at 93.9% of assessed value. Property values for commercial-industrial went down 4-6%, residential and apartment values stayed the same. Ag market values went down 10-15% but with Green Acre program status property values are increased by approximately the same percentage.
Mayor Schmit reported on the transferability of the TIF District classification if the City View Apartment complex were to be sold. TIF District #1 is in the LIHTC program based on Section 42 of Internal Revenue Code giving entities tax credit for creating low income housing. According to Traci Ryan at David Drown Associates, since the TIF District is part of the federal program it would be more difficult to deny the transfer of the TIF classification. As part of the federal program the owners of the TIF District are to provide a report each year on the income levels of residents in the building and also give the City a copy of the audit. The Council agreed that a decision would be made if and when the property is sold.
Clerk Meer reported on advice from legal counsel regarding the division of property R58.33703.0000 and R58.33702.0000 where one parcel includes the Holdingford Gas & Grocery Store and one parcel includes the adjacent house. The City’s Zoning Ordinance establishes standards for new plats and since the lots sizes were established before the City’s Zoning Ordinance was in place the lots sizes are grandfathered in and the property division does not have to be approved under the current ordinance. Legal counsel also noted that the division of property is a more natural division between the buildings since the prior division did not allow the business access to the east side of the building and the paved alley serves the business’s customers and allows access to the residence. Recommendation was to approve the resolution since the County was given verbal approval, the transaction is complete, and has been recorded at the County. Following discussion, Sue Marstein made a motion to approve Resolution 14-01-13-1 to Approve Division of Land for Andrew Neupert, LLC. Lewis Becker seconded the motion. Motion passed. AIF
Resolution 14-03-10-1 to Extend Abatement Deadline for Ed Vail Property was read by Mayor Schmit. Ed Vail noted that he needs to get volunteers or pay people to help him. He plans to move and/or sell most of the unnecessary equipment off the property and asked for June 1st deadline but agreed that a May 1st deadline as attainable. Mike Odden made a motion to approve Resolution 14-03-10-1 to Extend Abatement Deadline for Ed Vail Property to May 1, 2014 to bring his property into compliance with City Ordinance before the City makes application to the court for injunctive relief. Lewis Becker seconded the motion. AIF
Two quotes were received to replace the water softener at City Hall. A quote for $4,093 was received from Duane Towle and a quote for $4,325 was received from Ripplinger Plumbing & Heating. Since $1,000 was budgeted for a new water softener and there is $20,000 budgeted for other City Center building repairs, Lloyd Rausch made a motion to table the water softener purchase until other building repairs estimates are obtained and all costs could be combined. Sue Marstein seconded the motion. AIF
Mike Odden made a motion to approve a gambling permit for bingo during Holdingford Daze for Helping Hands Outreach. Sue Marstein seconded the motion. AIF
Greater Minnesota Gas is waiting for information from Xcel Energy to complete the proposal for bringing natural gas to the Holdingford area. CenterPoint Energy will also be providing a proposal to the City but does not have final numbers yet. Sue Marstein made a motion to hold a special meeting on March 24, 2014 at 7:00 p.m. to review proposals for piping natural gas to the Holdingford area and make a decision on the issue by the end of March. Lewis Becker seconded the motion. AIF
The threat of frozen water pipes continues to be an issue as the frost goes out. Eugene Cipala has been monitoring his water temperature and reported that the temperature has gone up from 35 degrees to 39 degrees in the last week. Residents should continue to run a trickle of water to eliminate frozen pipes. A notice will be put on the March water bill regarding turning water off and residents will be billed for extra water charges beginning in April.
SEH provided a list of grant opportunities and the Mayor is seeking grant dollars for a bathhouse shower facility at Veteran’s Park. Mike Odden made a motion to approve seeking a 50/50 matching grant for bathroom and shower facilities at Veteran’s Park. Lloyd Rausch seconded the motion. AIF
Holdingford Schools is charged $500 annually for disposal of kitchen food scraps and asked for a reduced price since their procedure has changed and food scraps are no longer disposed of in the same manner. Sue Marstein made motion to reduce charge to $200 to Holdingford Schools and monitor the amount of food waste that comes through the WWTP during the summer months compared to the school year. Mike Odden seconded the motion. AIF
Residents who are delinquent in their utility payments are: Diane Young, Jayson Burgradt, Corey Johnson, Kevin Feia, Steve Horvath, James Urbansich, Minnesota 13, Mike Byland, and Mark McClintok.
There was discussion regarding the deteriorating business signs on Meier’s property coming into Holdingford from the west on County Road 17. The Commercial Club had been talking about updating the signs.
Motion to adjourn was made by Sue Marstein, seconded by Lewis Becker. Meeting adjourned at 8:35 p.m.
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Public Hearing and Holdingford City Council Meeting Minutes
February 10, 2014
The Public Hearing for ordinance violation of nuisance property was brought to order at 7:00 p.m. by Mayor Ernie Schmit.
Present: Lewis Becker, Mike Odden, Lloyd Rausch, Susan Marstein, Ernie Schmit, Sandra Meer, Wyatt Cekalla, Keith Hommerding, Scott Lange, Jeremy Freudenrich, Dorine Rausch, Rick Solinger, and Ed Vail.
Mayor Schmit gave background information regarding the Ed Vail property on 3rd Street. Mr. Vail moved from Main Street to his current residence in May 2013; a neighborhood petition requesting property clean-up was presented at June Council meeting; Council requested cleanup of property in June and July, Mr. Vail obtained building permit and had shed erected in Fall of 2013; City attorney sent letter requesting abatement of property nuisance in November. The purpose of the public hearing is for Mr. Vail to show cause, if any, that the nuisance has been abated and why the City should not apply to the Minnesota District Court for injunctive relief.
Mayor Schmit read the letter from the attorney that was delivered to Edwin Vail.
Mr. Vail noted that he had gotten rid of one trailer and lumber and all vehicles were licensed and in driving condition. Since he is disabled he cannot clean up the property. The cold weather and snow also makes it difficult. Volunteers have helped clean up in the past. Mr. Vail did not disagree that his property is out of Ordinance requirements. Mr. Vail was agreeable to signing a statement, barring legal counsel, stating that if his property is not cleaned up by summer (date to be determined) then the City Council would apply to the Minnesota District Court for judicial relief. Sue Marstein made a motion to table the resolution until the March meeting in order to consult the City attorney regarding extending time frame for nuisance abatement due to weather restrictions. Motion was seconded by Lloyd Rausch. Motion passed. Voting in favor: Becker, Marstein, Rausch, Opposed: Odden
Mayor Ernie Schmit called the regular monthly meeting of the Holdingford City Council to order at 7:25 p.m. The pledge of allegiance was recited.
Present: Lewis Becker, Mike Odden, Lloyd Rausch, Susan Marstein, Ernie Schmit, Sandra Meer, Rick Calgaro, Wyatt Cekalla, Steve Feneis, Keith Hommerding, Scott Lange, Jeremy Freudenrich, Dorine Rausch and Luke Sjurseth.
Motion to approve checks was made by Lewis Becker, seconded by Sue Marstein. AIF
Motion to approve electronic transfers and withdrawals was made by Sue Marstein, seconded by Lloyd Rausch. AIF
Motion to approve bank reconciliation for January 2014 statements was made by Lloyd Rausch, seconded by Sue Marstein. AIF
Motion was made by Mike Odden to approve minutes of the January 2014 council meeting. Motion seconded by Lloyd Rausch. AIF
Liquor Store report was given by Mayor Schmit. Gross revenue for January was $28,400.00. Expenses were $25,357.83. Net income was $3,042.17. Inventory on January 1st was $44,985.19. Lottery income for January was $347.75. Sue Marstein met with manager Pat Meier and discussed different options for completing inventory, possibly with a Point of Sale (POS) system or other program. Several events are scheduled including a bean bag toss, meat raffle, Daytona 500 Race and live music.
Fire Department report was given by Keith Hommerding. Fire Relief Association continues to receive donations from the calendar fundraiser as well as notes of appreciation. The Firefighters Relief Association Annual Breakfast Fundraiser is scheduled for Sunday, March 9th from 8:30 a.m. to 12:30 p.m. Free will donations will be accepted at the door.
Sue Marstein made a motion to approve an additional pension contribution of $210 to total $5,210 for the Fire Relief Association. Mike Odden seconded the motion. Motion passed. Voting in favor: Becker, Marstein and Odden, Lloyd Rausch abstained.
Fire calls to date include eight (8) in the City of Holdingford, three (3) in Holding Township and three (3) in Krain Township.
Correction from last month, Dave Barron requested 6 month leave, not a year. This year, both Bruce Gerads and Tony Stalberger are designated as Truck and Equipment Officers. No word yet on a FEMA grant award. Hoses were ordered which will be partially covered by a DNR matching grant. First Responder training was completed in January. Personnel met with an ISO (Insurance Services Office) representative to gather information to determine a rating which could potentially lower insurance rates. The rating will be completed after an additional spring meeting.
Dorine Rausch reported that the region is looking for more Certified Emergency Managers to be trained to help manage disasters. The two year training program requires 271 hours. Classes are offered free of charge from the County on a 2 year rotation. Dorine Rausch already has some of the required certifications. Classes are mainly online, as well as three classes on site at Camp Ripley. She requested that the City reimburse her time and mileage for the certification.
Sue Marstein made a motion to reimburse Dorine Rausch for her time and mileage to pursue the Certified Emergency Manager certification. Lewis Becker seconded the motion. Voting in favor: Becker, Marstein and Odden, Lloyd Rausch abstained.
Maintenance Report was read by Mayor Schmit. A flow meter was installed at the Wastewater Treatment Plant (WWTP). A new idler pulley was put in the Dodge pickup and four new tires were put on the Ranger pickup. A new water meter was installed at 511 Main Street and two new meters were ordered for inventory. A new spool for injecting chlorine was installed in Well #2. Christmas decorations were taken down. Maintenance is waiting on a quote to fix the well pump and replace the rusted tank at the WWTP. The water softener at City Hall needs to be replaced and one quote was obtained. Council requested an additional quote. There was discussion on how and when plowing is done in the City.
Mayor Ernie Schmit gave his Mayor’s Report. See end of minutes for details.
No Council Reports
Clerks Report: A quote was received for $1,000 to combine new and old data sets for Asyst program. The clerk has been able to make sufficient changes in the existing program to reflect consistency in the chart of account numbers and recommended using the current data set. She would like to continue to look at the possibility of using a different accounting program. The new phone system was installed in the City Center and Fire Department during the last week in January and it’s working well. The annual MCFOA conference will be March 19-21 in St. Cloud.
Mike Odden made a motion to approve expenses for Sandra Meer to attend the March MCFOA training conference in St. Cloud. Lloyd Rausch seconded the motion. AIF
The clerk suggested that meeting packets be sent out electronically instead of copied, collated and delivered to Council members houses. A ream of paper as well as a print cartridge would be provided to the Council members. Printing is not feasible for all Council members. Other options were discussed and will be brought to next meeting.
Sandra Meer will be on vacation February 18-21st so Kathy O’Hara will pick up phone messages and collect mail.
Steve Feneis from Granite City Real Estate representing the owners of City View Apartments, LLC inquired about the possibility of transferring the Tax Increment Financing (TIF) District #1 to new ownership if the property were to be sold. The property has a 30 year extended use agreement with the State of Minnesota to provide housing for low and moderate income families. Mr. Feneis noted that if the property were to be sold without the benefit of the TIF District designation, the new owner would have to raise the rental rates $54 per unit per month which may cause a hardship on the 12 families living there. The City entered into a 25 year agreement for TIF District #1 in 1998. The Council will seek advisement from the City’s TIF consultant to determine if the new assignment would be feasible and beneficial.
Rick Calgaro from the Holdingford Lions Club showed a poster of the proposed play structure at Veteran’s Park. A down payment is required to order the playground equipment. The Holdingford SnoFlyers have donated $1,000 towards the equipment and the Lions continue to fundraise.
Mike Odden made a motion to pay $12,000 of designated City funds in addition to the $1,000 donation to Flagship Recreation, LLC for the down payment for new playground equipment. Sue Marstein seconded the motion. AIF
Mike Odden made a motion for Mayor Schmit to sign the agreement to approve colors and pieces as presented. Sue Marstein seconded the motion. AIF The Lions will be excavating the park area in May, weather permitting.
The Economic Development Committee is reviewing plans to construct a town square in the empty lot on Main Street and Cedar Street. The Commercial Club would like to see the property used for business which would generate more revenue. Wyatt Cekalla from Aspire Realty offered to put the lot up for sale for $1.00 provided the purchaser has a Council approved business plan. The realtor would review all the business plans and bring them to the Council. The buyer would pay all realtor fees and the City would be responsible for certain closing costs that cannot be transferred to the buyer.
Lewis Becker made a motion to list property with Wyatt Cekalla from Aspire Realty for three months. Mike Odden seconded the motion. AIF
Scott Lange from SEH noted that the goal to get the 2011 Street and Utility Project closed out is June 1, 2014. There was discussion on pumping the treatment plant to replace the rusted bolts or to wait until the valves give out. Council agreed to wait to replace the bolts since the cost to pump would be prohibitive and the outcome would be the same.
The Resolution for dividing the Neupert property will be tabled until next meeting since the attorney’s response didn’t fully encompass the issue of lot size.
Holdingford Schools receives an annual billing of $500 for kitchen waste disposal. The Business Manager is wondering if the fee is negotiable or can be lowered since the school has changed its procedures and no longer disposes of food scraps down the sewer. Maintenance has not seen a reduced amount of food scraps coming through the sewer system. Council requested that Maintenance continues to monitor the amount of food scraps coming through and the school will be notified.
Lloyd Rausch made a motion to approve a gambling permit for the Holdingford FFA Alumni Raffle. Sue Marstein seconded the motion. AIF
Commercial Club requested a gambling permit to hold their annual raffle. Mike Odden made a motion to approve a gambling permit for the Commercial Club Annual Raffle. Sue Marstein seconded the motion. AIF
Mike Odden made a motion to void check #29796 for $100 to Minnesota 13 for payment on an ad for the Snow Cross event and apply the $100 to the balance that Minnesota 13 owes for the Holdingford Daze band. Lewis Becker seconded the motion. AIF
The Mayor is meeting with representatives of Greater Minnesota Gas Company on Tuesday, February 11 to discuss possibility of bringing natural gas to Holdingford area.
Past due utility notices were sent out to Jayson Burgardt, Steve Horvath, Derek Woidyla, Minnesota 13, Jean Lashinski, and Cody Hamm.
Motion to adjourn was made by Lewis Becker, seconded by Sue Marstein. Meeting adjourned at 9:35 p.m.
City Clerk, Holdingford
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Holdingford City Council Meeting (Approved)
January 13, 2014
Acting Mayor Susan Marstein called the meeting to order at 7:00 p.m. and the pledge of allegiance was recited.
Present: Lewis Becker, Susan Marstein, Mike Odden, Lloyd Rausch, Sandra Meer, Keith Hommerding, Luke Sjurseth, Brittany Robinson and Louie Walz.
Absent: Ernie Schmit
Mike Odden made a motion to approve the 2014 List of Charges, to include the mileage rate, election judge and council reimbursements as itemized on the List of Charges schedule. Lloyd Rausch seconded the motion. AIF
Official appointments and department liaisons were designated as follows.
Acting Mayor Susan Marstein
Clerk-Treasurer Sandra Meer
Asst. Clerk-Treasurer Ernie Schmit
Attorney John Koch at Reichert, Wenner
Auditor Schlenner, Wenner & Co
Engineers SEH – Scott Lange
Depository Stearns Bank – Holdingford N.A.
Newspaper Albany Enterprise
Webmaster Mike Odden
Liaison Officers: Clerk – Ernie Schmit
Fire Dept. – Susan Marstein/Lewis Becker (shared)
Maintenance Dept. – Lloyd Rausch
Liquor Dept. – Lewis Becker/Sue Marstein (shared)
Parks Dept. – Mike Odden
Acting Mayor Sue Marstein recommended that liaison’s take active rolls with their designated department to make improvements and increase communication between council and departments.
Motion to approve checks was made by Lewis Becker, seconded by Lloyd Rausch. AIF
Motion to approve electronic transfers and withdrawals was made by Lloyd Rausch, seconded by Lewis Becker. AIF
Payment for SEH invoice #276439 for the 2011 Street and Utility Project in the amount of $1,419.28 was approved on a motion made by Mike Odden, seconded by Lloyd Rausch. AIF
Motion to approve bank reconciliation for December 2013 statements was made by Mike Odden, seconded by Lloyd Rausch. AIF
Motion to approve minutes of the December 2013 council meeting was made by Lloyd Rausch, seconded by Lewis Becker. AIF
Liquor Store report was read by Sue Marstein. Gross revenue for December was $33,085.10 with expenses totaling $45,860.36.
Year to date lottery proceeds = $3,853.98. Inventory totals have not been calculated, but should be finished this week. Council noted that the process for physical inventory, which was done on January 1st, needs to be revised and streamlined. Liquor Department liaisons will plan to meet with Pat on a monthly basis. Two outstanding NSF checks were passed on to the County for collection.
Fire Department report was given by Keith Hommerding. In 2013, there were 78 calls including 8 fires, 60 medical, 2 hazardous, 8 false alarms (good intent). There have been four calls already this year including a residential house fire this past weekend. Fortunately, the Lange family got out safely but property was a big loss.
The department has received about $3,000 from calendar donations along with many thank you notes and words of encouragement. The annual Fire Relief Association breakfast will be March 9th and free will offerings will be accepted instead of selling tickets.
They continue to look for new members. Aaron Jungles resigned. Dave Barron asked for a leave of absence, which was granted on condition that he would pay for Firefighter1 and Firefighter 2 Training as well as First Responders certifications, if lapsed. Applications will be put on the website. Keith has been re-elected as Fire Chief and will submit an updated Chain of Command list.
Bids were received for the hose and reel for the DNR grant. Repair costs for 600 Truck totaling $3,618.11 will be put into fiscal year 2013, since repairs were completed in December.
First two classes for First Responder course are completed with two more classes in January to complete the training. Future training may include smoke reading class.
Personnel are gathering information for an ISO (Insurance Services Office) rating review this week. The ISO analyzes data to determine the departments’ fire suppression ability which will help with planning and budgeting as well as potentially lower fire insurance premiums for communities that have a better protection rating.
Luke Sjurseth from MN 13 updated the Council on the Snowcross event that is scheduled for this Saturday, January 18, 2014. He noted where barricades will be placed for closing Main Street and Cedar Street and will provide a permit to Stearns County. Early Saturday morning, temporary snow fence barricades will be put up on Main Street between City Hall and Opatz Metals fence and between MN 13 corral and Headley Hardware, and on Cedar Street from the Fire Station parking lot to Giada’s garage. The City Center parking lot will also be blocked off as well as the alley behind MN 13 and alley behind the Municipal Liquor Store (HMLS). Entrance to the event will be through MN 13 and HMLS.
Mr. Sjurseth is working with Pat Meier at HMLS for selling tickets and allowing event access through the bar. Advance tickets are available at several businesses in surrounding area. It’s a family friendly show. Insurance certificate will be emailed this week.
Maintenance Report was read by Acting Mayor Sue Marstein. Two new chemical feed pumps were installed at the Well House after both pumps went out. The ice rink was flooded at Veteran’s Park. A heater fan motor was put in the skid loader. Tires on the Ranger pickup are bald. Lloyd Rausch made motion to approve purchase of four new tires for the Ford Ranger at approximately $100 per tire. Lewis Becker seconded the motion. AIF
No Mayor’s report as he is out of town. No council report.
Clerk reported on accounting database changes with reworking the chart of accounts and is waiting on quote from programmers. New refrigerator for City Center kitchen should be delivered in approximately two weeks.
Holdingford Lions are planning another fundraiser to raise money for the Veteran’s Park playground equipment.
Attorney John Koch recommended the City Council hold a public hearing for the purpose of authorizing an Order for formal abatement of the nuisance at Ed Vail’s property on Third Street. A motion was made by Mike Odden to approve the City Council Order to schedule a public hearing on February 10, 2014 at 7:00 p.m. for Ed Vail to show cause why he is not in violation of the City Ordinance, and why injunctive relief to abate the nuisance should not be sought and costs to the City recovered. Lewis Becker seconded the motion. AIF
A cost of living wage increase for non-union employees was discussed. Mike Odden made a motion to approve a 1.5% cost of living wage increase for non-union employees. Lloyd Rausch seconded the motion. AIF
Andrew Neupert, LLC had requested approval by the City of Holdingford to divide property R58.33703.0000 into two parcels; one parcel to include Gas & Grocery Store and one parcel to include the house. Sue Marstein made a motion to approve Resolution 14-01-13-1 for Division of Land for Andrew Neupert LLC. Lewis Becker seconded the motion. Motion failed. Voting in favor; Marstein and Becker. Opposed; Odden and Rausch. Resolution will be tabled until February meeting to clarify zoning ordinance requirements for lot size of existing properties since parcel with the house is 6,500 square feet.
Residents who are delinquent in their utility payments are: Diane Young, Brian Mader, Ed Vail, Mara Glader, Dave Hageman, Minnesota 13, Jayme Opatz, Roger Jensen, Mary Helmin Voss and Cody Hamm.
Stearns County Municipal League of Cities meeting will be Tuesday, January 21, in Freeport. Sue Marstein is planning to go.
HIP committee meeting on Monday, January 20, 2014 at 6:30 p.m. at City Center.
Motion to adjourn was made by Lewis Becker, seconded by Lloyd Rausch. Meeting adjourned at 9:10 p.m.
City Clerk, Holdingford
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